Executive eGP & Tender Management

Job Description

Title: Executive eGP & Tender Management

Company Name: HKF Real Estate Ltd

Vacancy: --

Age: Na

Job Location: Dhaka

Salary: Negotiable

Experience: --

Published: 2026-09-26

Application Deadline: 2026-10-26

Education:

Requirements: --

Skills Required:

Additional Requirements:

Responsibilities & Context:

1. Regularly monitor the Bangladesh e-GP portal and other relevant tender sources for new procurement opportunities.

2. Search and shortlist relevant tenders for HKF Real Estate Limited, particularly in:

   • Civil construction works

   • Building construction

   • Repair, renovation and maintenance works

   • Infrastructure development

   • RCC and structural works

   • Interior/finishing-related works

   • Roads, drains and associated civil works

   • Supply & installation works where the company is eligible

   • Other government procurement opportunities relevant to HKF's business and qualifications.

3. Analyze each tender carefully before participation, including:

   • General and specific experience requirements

   • Similar work experience

   • Tender capacity

   • Average annual construction turnover

   • Liquid assets / credit facilities

   • Minimum contract value requirements

   • Personnel requirements

   • Equipment requirements

   • Completion certificates

   • Work experience certificates

   • Financial requirements

   • Tender Security requirements

   • Technical specifications

   • Qualification and eligibility criteria.

4. Prepare a Tender Eligibility / Go-No-Go Assessment before recommending participation.

5. Prepare a summarized tender report for management containing:

   • Procuring Entity

   • Tender ID

   • Package number

   • Name of work

   • Estimated/tender value where available

   • Tender submission deadline

   • Required experience

   • Financial eligibility

   • Tender security

   • Required manpower/equipment

   • Major risks

   • Company eligibility status

   • Recommendation for participation.

6. Download, review and understand complete tender documents, including:

   • Tender Data Sheet (TDS)

   • Instructions to Tenderers

   • Particular Conditions

   • General Conditions

   • BOQ

   • Technical Specifications

   • Drawings

   • Qualification criteria

   • Forms and schedules.

7. Coordinate with Engineering, Accounts, Procurement, Management and other departments for collection of required tender information.

8. Maintain and regularly update all company tender documents including:

   • Trade License

   • TIN Certificate

   • BIN/VAT Registration

   • Income Tax documents

   • Bank Solvency

   • Credit Line / Liquid Asset documents

   • Audited Financial Statements

   • Turnover certificates

   • Work Orders

   • Completion Certificates

   • Experience Certificates

   • Contracts

   • Company Profile

   • Company registration documents

   • Relevant enlistment/licensing documents

   • Personnel CVs and qualifications

   • Equipment ownership/lease documents.

9. Prepare all tender forms, declarations, schedules and supporting documents accurately.

10. Upload documents and complete tender submission through the e-GP system within the deadline.

11. Ensure that all uploaded documents are:

    • Correct

    • Valid

    • Updated

    • Properly named

    • Properly scanned

    • Compliant with tender requirements.

12. Coordinate with banks regarding:

    • Tender Security

    • Bank Guarantee

    • Performance Security

    • Credit Commitment

    • Line of Credit

    • Bank Solvency and other tender-related banking documentation.

13. Coordinate preparation and verification of BOQ/rates/pricing with the management, engineering, procurement and accounts teams.

14. Cross-check the entire tender package before final submission.

15. Ensure no mandatory form, certificate, attachment or requirement is missed.

16. Submit tenders well ahead of the deadline and avoid last-minute submission risks.

17. Maintain tender submission records and acknowledgements.

18. Monitor tender opening and evaluation status.

19. Respond to clarification requests from Procuring Entities in coordination with management.

20. Follow up on:

    • Tender evaluation

    • Notification of Award (NOA)

    • Performance Security

    • Contract signing

    • Work Order

    • Other post-award requirements.

21. Maintain a complete Tender Tracker / MIS showing:

    • Tenders identified

    • Tenders reviewed

    • Tenders participated

    • Tender value

    • Submission date

    • Tender security

    • Evaluation status

    • Successful/unsuccessful tenders

    • Reasons for non-participation

    • Competitor information where available

    • Award status.

22. Maintain proper digital and physical filing of all tender-related documents.

23. Keep management informed about upcoming deadlines and required actions.

24. Build an internal database of:

    • Previous tender submissions

    • Experience certificates

    • Similar contracts

    • Financial data

    • Personnel

    • Equipment

    • Standard forms and documents.

25. Maintain confidentiality of tender rates, commercial information and company documents.

26. Perform other tender, procurement and e-GP-related duties assigned by management.