Assistant Admin & Logistic Officer-HCRP

Job Description

Title: Assistant Admin & Logistic Officer-HCRP

Company Name: Islamic Relief Bangladesh

Vacancy: 1

Age: Na

Job Location: Noakhali (Hatiya)

Salary: Tk. 76324 - 76324 (Monthly)

Experience:

• At least 3 years
• The applicants should have experience in the following business area(s): NGO, Development Agency

• Bachelor of Business Administration (BBA) in Supply Chain Management
• Bachelor of Commerce (BCom) in Accounting
• Bachelor of Business Studies (BBS) in Management
• Bachelor of Business Studies (BBS) in Business Administration

• At least 3 years
• The applicants should have experience in the following business area(s): NGO, Development Agency

To ensure the efficient and effective management of inventory functions for the Bhasanchar Rice Fortification Unit- 60%

• Maintain accurate records of all incoming and outgoing goods, equipment, and materials in the store.

• Ensure timely updates of inventory ledgers, stock cards, and electronic systems.

• Conduct regular stock reconciliations and physical stock checks to ensure consistency.

• Monitor inventory levels to avoid overstock or shortages and place replenishment orders as required.

• Collaborate with Vendors for the timely arrival of new stock.

• Oversee the receipt of goods and materials, ensuring they meet quality and quantity specifications.

• Ensure that all dispatched goods are properly documented, including waybills and delivery notes.

• Arrange proper labeling and storage of received goods, ensuring the FIFO (First-In, First-Out) method is adhered to.

• Supervise loading and unloading activities to prevent damage and ensure safety.

• Ensure the store is well-organized, clean, and maintained according to safety and storage standards.

• Implement proper storage practices to prevent contamination or spoilage of rice fortification materials.

• Maintain a well-documented filing system for inventory reports, receipts, dispatches, and other relevant records.

• Ensure appropriate labeling and categorization of materials for easy tracking.

• Ensure that all materials and equipment stored in the warehouse comply with IRB-WFP quality standards.

• Report any discrepancies, damages, or expired goods promptly to the supervisor for appropriate action.

• Ensure compliance with WFP’s guidelines on hygiene, safety, and environmental protocols in the warehouse.

• Generate weekly and monthly inventory reports and submit them to the project manager/in charge.

• Prepare stock consumption reports, highlighting trends and any anticipated shortages or excesses.

• Maintain up-to-date records of all inventory movements in digital formats for easy access and retrieval.

  To support the overall logistics operations and local procurement of the project- 20%

• Assist with the logistics and procurement activities of the programme.

• Collection of quotations from the enlisted local vendors, CS making, bill summaries, and preparation of GSRN other supporting documents with bills and vouchers.

• Send and track payment requests and address any logistics issues related to payments.

• Maintain the numbering list for Purchase Requests (PR), MR, GDN & GRN.

• Help requesters with specifications, costs, and timing to acquire goods.

  To provide administrative as per project needs and ensure effective coordination and communication within the organization and with other stakeholders- 15%

• Assist in the creation and maintenance of framework agreements & do required Communication.

• Maintain a transparent, honest, and supportive communication structure with colleagues to ensure they are informed of applicable logistical activities and requirements.

• Maintain regular contact/relationship with ARRRC and Navy offices for facilitating different approvals and certification

• Facilitate ARRRC & Navy approval for project implementation, field visits

  Others- 5%

• Responsible for seasonal (Ramadan, Winterization & Qurbani) & emergency response programs if require.

• Perform any other duties assigned by Supervisor

• Ensure the safety of team members from any harm, abuse, neglect, harassment, and exploitation to achieve the program’s goals on safeguarding implementation and as well as Act as a key source of support, guidance, and expertise on safeguarding for establishing a safe working environment.

• Being a member of Islamic Relief as a child-friendly organization, it is the core responsibility and obligation of each staff member to understand and obey IR Child Protection, HR Code of Conduct & PSEA Policy and respond accordingly as and when required.

As per organizational Compensation & Benefit Policies- Insurance coverage (IPD, OPD, Life, DB, CIB), Mobile bill, Tour allowance/Per-diem, Weekly holidays, Long Service Awards, Leave (Annual, Casual, Sick, TOIL/CTO, Maternity, Paternity, and R&R) etc.