Administrative Assistant- SC4
Job Description
Title: Administrative Assistant- SC4
Company Name: Food and Agriculture Organization of the United Nations
Vacancy: Not specific
Job Location: Dhaka
Employment Status: Contractual
Educational Requirements:
∎ University degree in any discipline, preferably in business administration
Experience Requirements:
∎ At least 4 year(s)
Job Context:
∎ Organizational Unit: FABGD - FAO Representation in Bangladesh
∎ Job Type: Non-staff opportunities
∎ Type of Requisition: NPP (National Project Personnel)
∎ Grade Level: N/A
∎ Primary Location: Bangladesh-Dhaka
∎ Duration: 12 months (with possibility of extension)
∎ Post Number: N/A
∎ IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
∎ FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
∎ Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
∎ Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO`s values
∎ FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
∎ All selected candidates will undergo rigorous reference and background checks
∎ All applications will be treated with the strictest confidentiality
Job Responsibilities:
∎ Assist to prepare the travel plan for local and Intl. Travel for the representation and projects;
∎ Assist in arranging travel (raising TA in GRMS, air ticket and transport arrangement) etc for all local and international staff/consultants
∎ Assist to make hotel reservation for the international staff/consultants and missions and also ensure their pick-up and drop from and to the airport and hotel;
∎ Support and verify documents for settlement of TECs (Travel Expense claims) and process TEC in GRMS;
∎ Contact with the travel agents for necessary booking and issuance of tickets;
∎ Process and endorse air ticket payment
∎ Support on scrutinizing all relevant documents against each DSA advances, meeting advances, TEC, travel costs etc.
∎ Assist to review and check all DSA claims and support to settle down in a timely manner;
∎ Provide assistance to the meetings, workshops, seminar etc. particularly on logistics in the representation;
∎ Provide support on general administrative matters for office/facilities management in the office;
∎ Draft meeting minutes/reports; routine correspondence, type letter memoranda including programme documents and forms related to operational and administrative matter.
∎ Support to Registry/Security/transport Unit in absence of Registry/Transport/Security focal point of the unit;
∎ Support in managing incoming/outgoing all documents/letters and dispatching to the respective office/officials of the project in the absence or in support of the Registry focal point;
∎ Assist A-FAOR(Admin) for corporate related activities particularly for preparation and submission of Fraud Prevention Plan (FPP), Internal Control Reporting, Annual Reporting, Risk log, Business Continuity Plan including other related matters;
∎ Coordinate, make liaison with HR units in relation to the travel activities involved for any staff or consultants;
∎ Coordinate, make liaison with Finance, protocol, IT units for any travel or other related payments; · Receive, coordinate, review and submit Project Files to AFAOR Admin for further actions;
∎ Perform as custodian of office stationaries, distribution and maintain records of stationaries;
∎ Prepare budget for internal meetings in liaison with finance or any other units, support for get approval of BH including settle down of OCAs for internal events;
∎ Prepare DVs for all types payments for country office procurement activities;
∎ Support other secretarial support to A-FAOR (Admin) for smooth functioning of office management and related matters;
∎ Any other tasks assigned by the supervisor.
Additional Requirements:
∎ At least four (4) years of relevant experiences in finance and administration
∎ Working knowledge of English and Bengali.
∎ National of Bangladesh.
∎ Work experience in more than one area of work, particularly in different positions, is desirable.
∎ Previous work experience in UN system is desireable
∎ Adbility to work in diverse environment
∎ Ability to work under pressure and meet deadlines
∎ Ability to work under minimal supervision
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 5 Dec 2023
Company Information:
∎ 30 Nov 2023
∎ Food and Agriculture Organization of the United Nations
Category: NGO/Development
Source: bdjobs.com
Deadline Expired on 5th Dec 2023
More jobs of Food and Agriculture Organization of the United Nations
Assistant FAO Representative (Programme)
Climate Smart Natural Resource Management Expert (SC10)
Farmer Field and Business Schools (FFBS)
National Programme Specialist, SC9
Finance and Administrative Assistant - SC4
National Climate Change Specialist
Junior National Website Development Specialist
National Database Management Specialist
GIS Assistant
Remote Sensing and GIS Specialist
National Landslides Specialist (SC 8)
National Value Chain Development Specialist (SC 8)
National Climate-Smart Agriculture Specialist (SC 8)
National Programme Assistant (SC-4)
Statistics and Monitoring Specialist
Junior Procurement Specialist (SC6)
Finance Coordination Assistant - SC5
National Project Coordinator (SC 10)
Crop Production Specialist, (SC 9)
Junior Monitoring and Evaluation Specialist (SC 6)
National Field Facilitator
Junior Project Assistant (SC1)
National Communications Specialist, SC8
MEAL Assistant
National Food Safety Expert
National e-commerce and agriculture digitalization expert (SC-9)
National Consultant on Participatory Rural Appraisal (PRA)
National Post-harvest and Primary Processing specialist
National Business Development and Private Sector Engagement Expert
Farmer Field and Business Schools (FFBS) Expert
Monitoring, Evaluation, Accountability, and Learning (MEAL) Specialist
Watershed Management Specialist
Office Support /Messenger
National Project Coordinator - Agriculture Transformation Project
Administrative Assistant - SC 4
Driver
Market System Developer
Market Development Specialist
Horticulture/ Agronomy Specialist
Disaster Response Management Specialist
Monitoring, Evaluation, Accountability and Learning (MEAL) Specialist
National Communications Specialist
National Livestock Specialist
Watershed Management Specialist
Project Assistant
Senior Programme Advisor (2101296)
National Agro-Processing Specialist
Horticulture and Agro-Business Specialist (SC 8)
National Gender and Socioeconomic Analyst
Similar Jobs
ICLA Officer Bangladesh
Education Officer Bangladesh
Program Manager-Agriculture Value Chain
Admin & Logistics Assistant
Surveillance and Community Health Coordinator
Assistant Program Officer (Health)
Community Health Manager
Nursing Principal
PSS Officer
Community Centre Assistant (CCA)
লোন অফিসার
Security Operations Center Assistant (SB-2) - UNDSS
Manager, Capacity Building, Knowledge Management, and Communications; Urban Development Programme
Program Officer, Training And Curriculum Development (Re-Advertised)
MHPSS Specialist
Senior Consortium MEAL Manager
Cook/Assistant Cook
Administrator cum Accountant
Country Representative - Bangladesh
Environmental Intern
Officer - Livelihood
Officer - Disaster Risk Reduction
Project Officer for Re-Greening Project
Associate Officer, Skills Development Programme
District Manager, Skills Development Programme
Assistant MEAL Officer
Finance Assistant
ECCD and MPHSS Counsellor
Instructor - Industrial Sewing Machine Operation (ISMO)
Senior Finance Officer (Budget, Report)
Senior Finance Officer (AP and Treasury)
Finance and Admin Coordinator/Manager
Coordination Officer
Coordinator-HR (Head of HR)
Information Management & Knowledge Management Manager
Terms of Reference - Assessment on the processing and uses of biomass (plants) produced in the plant
Deputy Manager, Data Centre; Microfinance Programme
Business Support Assistant (Admin)
Medical/ Lab Technologist
Nurse
Facebook Group