Admin, Govt Liaison and IT Officer

Job Description

Title: Admin, Govt Liaison and IT Officer

Company Name: Badabon Sangho

Vacancy: --

Age: At least 18 years

Job Location: Dhaka

Salary: Tk. 25000 - 30000 (Monthly)

Experience:

• 1 to 2 years
• The applicants should have experience in the following business area(s): NGO, Development Agency

• Bachelor/Honors

• 1 to 2 years
• The applicants should have experience in the following business area(s): NGO, Development Agency

• Age At least 18 years

• At least 1-2 years experiences of work with govt depts and IT sectors

Organizational Background

Badabon Sangho is a women’s rights organization that works to promote women’s rights to land, water bodies and natural resources, climate justice and gender-based violence. Using gender transformative approach, it builds women’s groups, federations and movements, so that women can raise their voices and claim their rights. Badabon Sangho is only working with marginalized unregistered women groups and workers like fisherfolks, farmers, Harijan, slum dwellers, garments workers, displaced women, survivors, indigenous and migrant workers to promote social justice.

Position Purpose

Admin, Govt-Liaison and IT Officer will be responsible for coordination, communication and protection of organizational information within team and stakeholders. The position will responsible to provide best, timely and value-added services.

Department: Operation

Reports To: Head of Operation

Duty Station: Dhaka office with frequent travel to project and field locations

Job Responsibilities

• Responsible for tax and vat calculation according to the government roles and procedures

• Assist Procurement and Asset officer to prepare and document stock and provide six monthly reports

• Responsible for core accounts maintenance including salary, house rent, training, PF, gratuities with proper book keeping and documentation.

• Responsible for communicating with NGO bureau liaison by preparing FC-1, FD-7, FD-09 and FD-6.

• Responsible to communicate and support social welfare dept, respective UNO offices, DC offices, Micro-credit regulatory Authority office, National Board of Revenue, consultants and lawyers;

• Responsible to communicate with immigration department, embassies and other govt officials in order to process international team members’ documents;

• Responsible to protect organizational data, safety and security of IT equipment, train team members on equipment safety

• Lead the process by which data protection policy is in place

• Responsible for trouble shooting of equipment like computer, note pad, phone, projectors, printers, and other devices across 14 offices in country.

• Responsible to following up different policies and procedures that are clearly affected the organization, its team and groups members

• Responsible to following up the vehicle management and log book both at Dhaka and field level

• Responsible to implement team members capacity building training and other activities

• Responsible to prepare salary sheet, leave register, risk register, conflict of interest register, attendance sheet

• Responsible to organize events and programme by contracting vendors and suppliers

• Assist Admin Officer to maintain the guest houses in a professional and safe ways

• Assist the Executive committee in bank accounts management, signatory changes and meeting minutes preparation.

Safeguarding Commitment

• Badabon Sangho is committed to safeguarding children, women, vulnerable adults, persons with disabilities, and communities from all forms of abuse, exploitation, neglect, and harm. All employees are required to comply with the organization’s Safeguarding Policy, Code of Conduct, Child Protection Policy, Prevention of Sexual Exploitation, Abuse and Harassment (PSEAH) Policy, and related procedures. Background verification and reference checks will be conducted prior to appointment.

• Annual increment, provident fund, gratuity, festival bonus, and Bangla New Year bonus) as per organizational policy.