Job Description

Title: Accounts/Administrative Assistant on contract basis

Company Name: Concerned Women for Family Development [CWFD]

Vacancy: 03

Job Location: Netrokona, Sunamganj, Sylhet

Employment Status: Contractual

Educational Requirements:
∎ Minimum Bachelor of Commerce from any reputed University.

Experience Requirements:
∎ At least 1 year(s)

Job Context:
∎ CWFD emerged from an emotional response to help women in need of reproductive health care counseling. The organization, originally named as "Concerned Women for Family Planning (CWFP), started its voluntary activities in 1974 to help the refugee coming to Dhaka city after the devastating famine of 1974. The organization was registered in 1975 with Directorate of Social welfare and formally launched its project activities in 1976 with only 5 female staff to cover an area of Dhaka city slum comprising around 50,000 people. For more information, please visit our website www.cwfd.org
∎ Vision Statement: Empower women, youths and adolescents to achieve gender equality and social justice within family and society.
∎ Mission Statement: CWFD is a non-political, non-profit voluntary organization run by women of Bangladesh to support, promote and protect the interest of women in Bangladesh by providing community-based health care, empower community to exercise their rights to eliminate social injustice, creating economic opportunities, empower underprivileged youth of urban and rural population and develop human resources for a positive social change.
∎ Expected Programme Output(s): Girls, at risk of adolescent pregnancy, child marriage, or who are married, benefit from improved economic and life skills education opportunities, are protected from violence and able to access protection interventions and services across the development-humanitarian-peace building continuum.
∎ Programme background: Concerned Women for Family Development will receive funds from United Nations Population Fund (UNFPA) to implement Adolescents and Youth Programme. This programme aims to address gender- based violence (GBV) in Bangladesh by establishing linkages to adolescents` sexual and reproductive health and rights (SRHR) and gender equity, with a focus on engaging boys and improving relationship building skills. As a part of delivering adolescent friendly health services, the programme will create linkage for tele-counseling and referral services to different service providers on sexual and reproductive health and gender-based violence. The primary target groups of this helpline and adolescent friendly health service are adolescents aged 10-19 years. Also, covered the youths aged 20-24 years.
∎ CWFD also implements a national humanitarian programme with funding support from UNFPA. As part of this, CWFD is working with UNFPA to implement the national humanitarian response, the A&Y unit received funds from Central Emergency Response Fund (CERF) as part of the Rapid Response initiative, which will be implemented in the Netrokona, Sunamganj and Sylhet District.
∎ For the national humanitarian response, ccounselling through Alapon Helpline will be provided in disaster prone districts. Besides, 6,000 MHM kits will be prepositioned and distributed during disaster period and youth leader would be mobilized and incentivized to raise awareness and disseminate lifesaving messages among adolescents during disaster focusing on GBV and child marriage.
∎ Name of the position: Accounts/Administrative Assistant on contract basis
∎ Potential female candidates of Netrokona, Sunamganj and Sylhet districts are encouraged to apply.
∎ Duty station: Netrokona, Sunamganj and Sylhet
∎ Job Duration: Up to 31 December 2022 and may be extended depending on availability of fund.

Job Responsibilities:
∎ The Accounts and Administrative Assistant is responsible for implementation of planned activities of Adolescents & Youth Programme which include UNFPA's humanitarian programme for adolescents & youth in targeted areas in the UNFPA targeted areas under its 10th Country Programme and current project activities such as maintaining general accounts, administrative activities in the assigned area of operation and to provide extensively assist to Administrative Manager and Finance Manager, as well as and other concern officials under those programmes. He/ She will provide support to maintain coordination with respective bank, service providers of the operational areas.
∎ The Accounts and Administrative Assistant will work under the direct supervision of the Administrative Manager and Finance Manager of those programme. The incumbent is responsible for ensuring the implementation of quality program interventions. The Accounts & Administrative Assistant will maintain coordination and liaison with all the programme stakeholders.
∎ Data Entry in Excel (Material Receive, Issue Etc.)
∎ Program wise Material Issue & Uses report
∎ Monthly physical inventory (Included department wise work in progress, finished goods & material)
∎ Maintains project Financials and accounting files.
∎ Reviews all kind of invoices and ensure all documents are following project policies and prepare the relevant voucher for payment
∎ Before any payment make sure expenses are allowable, approved properly before processing, verifying documentation, have enough supporting documents, and appropriate exchange rate and cash management in place
∎ Maintenance of Bank Register and Cash Book
∎ Preparation of petty cash vouchers and maintenance of petty cash register
∎ Prepare salary, benefit and honoraria sheet/register and submit it to bank with necessary instructions
∎ Ensure payments are made after fulfilling of all the required formalities
∎ Ensure safe custody of the cash in hand and cheque books of the office
∎ Collect and reconcile bank statements as and when required
∎ Ensure that each and every staff duly sign salary and benefit register and honoraria sheet
∎ Procurement and Stock Maintenance
∎ Maintain the staff movement register for all the project office staff
∎ Maintain both Consumable and Fixed Asset Register
∎ Maintain personal files and records of all staff
∎ Arrange procurement as per procurement policy and budget provision
∎ Assist Admin Manager/Finance Manager in preparing required reports and documentation
∎ Record all correspondence received in register on a regular basis
∎ Line of responsibility: The Accounts and Administrative Assistant is directly reportable to the Administrative Manager and Finance Manager.

Additional Requirements:
∎ Both males and females are allowed to apply
∎ At least 1 year of working experience in administration/accounts position is preferable. The position is fixed for both female and male candidates. Also need the following requirement for the desire candidate:
∎ Willingly travel in the project areas when needed.
∎ Demonstrate active listening.
∎ Demonstrate good communication skills.
∎ Besides above, time to time special assignment as a when required basis
∎ Good communication skill both on Bengali & English
∎ Reimburse travel expenses and per diem bills to the project office staff
∎ Carry out other related duties as and when assigned by the Administrative Manager and Finance Manager
∎ Record of financial/accounting data on time.
∎ Writing of cheque and maintenance of cheque books.
∎ Demonstrate empathy.
∎ Ability to think critically.
∎ Ability to handle work pressure.
∎ Must have Practical Knowledge on MS Word, MS Excel, MS Access Database, Email, Internet Browsing & Power Point.

Salary:
∎ BDT 26,500/- per month (including all other benefits).

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 26 Oct 2022

Company Information:
∎ 17 Oct 2022
∎ Concerned Women for Family Development [CWFD]
∎ Address : House-16 & 18, Road-01, Block-E, Banasree Housing Society, Rampura, Dhaka-1219.
∎ Web : www.cwfd.org
∎ Business : The Concerned Women for Family Development (CWFD), is a non-government and non political voluntary Organization established in 1976 and registered with NGO Affairs Bureau of registration No. 72of dated 22 April 1981.

Category: NGO/Development

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