Title: Accounts Officer
Company Name: Islamic Relief Bangladesh
Job Location: Bagerhat
Employment Status: Full-time
∎ Master of Business Administration (MBA) in Accounting, Finance, Master of Commerce (MCom) in Accounting, Finance
∎ At least 5 year(s)
∎ Maintain books of accounts, ensure financial transactions and payment process (20%)
∎ Maintain books of accounts such as cash book, ledger, stock register, preparing vouchers, and recording transactions into accounting systems/books of accounts as per IRB finance manual.
∎ Maintain necessary office records, files, documents, MOU, agreements, lease agreements, etc., and track/preserve those documents with safe, securely, and systematically.
∎ Checking bills/invoices of project staff/suppliers/vendors/contractors/consultants etc. and arranging for payment.
∎ Prepare Cash Payment Vouchers for the payment process based on bills/invoices and other associates' documents.
∎ Ensure policies procedures, Govt. rules, and donor compliance (10%)
∎ Ensure appropriate calculation, deduction, and deposition of Tax and VAT at sources while paying suppliers' payment as per govt. rules.
∎ Ensure applicable govt. and local laws, revenue stamps, NGOAB requirements, IRB policies and it’s donor compliance.
∎ Handling cash and bank transaction & operations (20%)
∎ Prepare Bank Payment Vouchers, Cheque writing, maintain cheque issue register, cheque leaf log register, and obtain a signature from authorized Bank/Cheque signatories.
∎ Perform all sorts of Banking tasks, assist with Bank account opening, closing, signatories changing, Bank statement collection, Bank reconciliation statement, cash reconciliation statement preparation, and other relevant takes as and when required.
∎ Perform daily petty cash management and cash count sheet.
∎ Project Management, Finance, and Operations Support (10%)
∎ Assist Project Manager/Project In-Charge at the field office in preparing the budget, financial reports, variance analysis of budgets, queries, and feedback to program staff(end-user)/other relevant activities/programs and events.
∎ Assist project staff to prepare and submit of cash advance requests and advance adjustment packages to IRCO Finance Department following the appropriate templates, and deadlines as per IRB finance manual.
∎ Ensure to cash carry cash to the distribution points/fields for training/workshop/cash for work/relief/cash grants etc.
∎ Ensure Master Roll preparation, obtain a signature from beneficiaries, person engage with distribution, review, and approval, etc. and submit with associate’s documents to IRCO Finance Department.
∎ Reporting (20%)
∎ Based on approved activities/plan and budget, prepare and submit field office/project office monthly fund/cash advance request to IRCO Finance Department by the 10th of each month.
∎ Ensure close of the month-end accounting transactions, verification of receipts and payments and closing balances records, etc.
∎ Prepare and submit field office monthly cash flow and financial reports/statements to the country office Finance Department by the 5th of each month.
∎ Prepare and submit field office monthly MC/Vehicle log sheet/report to Operations Department.
∎ Maintain stock and Assets/Inventory list/register, physical count, verification, and periodical report to IRCO Finance Department.
∎ Participation, Documentation, and Archiving (10%)
∎ Participants in the procurement committee meetings/checking quotation, financial strength of the vendor, GoB Tax/VAT issue, Valid trade license, CS Calculation, etc. before signing on CS(if any).
∎ Periodic field visits/project sites/ project beneficiaries during cash and materials distribution time.
∎ Ensure periodic partners visit, and conduct financial and compliance monitoring/review of partners' financial documents, bills/invoices/vouchers, reports, and others.
∎ Preserve financial documents/vouchers/files/MOU, agreement, lease agreement, etc. in a safe place according to the IR, B archive policy.
∎ Others (10%)
∎ Participate & involve with seasonal programs (Ramadan, Qurbani, Winterization, etc.) activities.
∎ Ensure that local purchases and expenditures are done as per Islamic Relief Bangladesh policy.
∎ Maintain the stock book, inventory, and other essential registers properly and timely in an effective manner.
∎ Support in the procurement of materials like requisition, follow-up, etc.
∎ Take initiatives to ensure the security of project staff and participants during the intervention.
∎ Ensure the safety of team members from any harm, abuse, neglect, harassment, exploitation, Fraud, Bribery & Money Laundering to achieve the program’s goals of safeguarding implementation and as well as Act as a key source of support, guidance, and expertise on the safeguarding of harm, abuse, neglect, harassment, and exploitation, Fraud, Bribery & Money Laundering for establishing a safe working environment
∎ Being a member of Islamic Relief as a child-friendly organization, it is the core responsibility and obligation of each staff member to understand and obey the IR Child Protection & PSEA Policy and respond accordingly as and when required.
∎ Willing and able to travel frequently for extended periods and to remote areas of the projects.
∎ Perform any other duties assigned by Supervisor
∎ Age at most 45 years
∎ Experience in working with Finance, Accounting,
∎ Excellent Reading/Writing/Speaking/Listening skills in English & Bengali
∎ Facilitation Skill
∎ Working knowledge of Microsoft Word/ Excel/PowerPoint
∎ Coordination/Advocacy/Networking/Communication Skill
∎ Reporting & Documentation
∎ Monitoring & Evaluation Skill
∎ Financial management
∎ Decision-making skill
∎ Conflict resolution skill
∎ Leadership skill
∎ Problem-solving skill
∎ Planning, analytical and organizational skills
∎ Ability to work under pressure and manage stress/workload effectively
∎ Supportive, effective, and good team player.
∎ Mental Health Stability
∎ Adaptive Behavioral Skill
∎ Person with disability are encouraged to apply
Salary: Tk. 51791 (Monthly)
Compensation & Other Benefits:
∎ Tour allowance, Provident fund, Insurance, Gratuity
∎ Festival Bonus: 1
∎ Other benefits will be provided as per organizational HR policy
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 27 Jan 2023
∎ 15 Jan 2023
∎ Islamic Relief Bangladesh
∎ Address : Bangladesh Country Office: House # 10, Road # 10, Block-K, Baridhara, Dhaka-1212
∎ Web : islamicrelief.org.bd
∎ Business : Islamic Relief Worldwide (IRW) - founded in 1984 and based in Birmingham, UK - is an independent humanitarian and development organization. It supports the world’s most vulnerable people in their fight against poverty & sufferings regardless of race, political affiliation, gender, or belief, and without expecting anything in return. It is a signatory to the Code of Conduct for the International Red Cross and Red Crescent Movement.
IRW has a presence in 45 countries across the globe. Some funds of the organization come from individual donations and others from institutional donors such as the DFID, EU, SIDA, CIDA/IDRF, Forum Syd, WFP, UNDP, and ECHO.
Islamic Relief(IR) started working in Bangladesh in 1991 in order to help the distressed survivors of the devastating cyclone by providing emergency relief and supporting communities to rebuild in the wake of that cyclone. Initially, it focused on emergency relief & disaster preparedness activities. Later on, it expanded its programs on both humanitarian and development challenges. Now it works in an integrated manner combining emergency humanitarian assistance, short-term work opportunity, shelter support, awareness & training on different DRR, climate change, development, health & hygiene and social issues, cash grant, IGA means, health & nutrition, safe water & sanitation, education, advocacy and linkage with different service providers. As a registered charity, IR is open and transparent; it continually assesses its work and operational methods to improve impact and effectiveness.
Islamic Relief values and commitment to safeguarding: IRB is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity, and financial misconduct; and committed to promoting the welfare of children, young people, adults, and beneficiaries with whom IRB engages. IRB expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us. All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records checks. IRW also participates in the Inter-Agency Misconduct Disclosure Scheme.
In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse, and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.
: For more details on Job information, Please download the job description from our official website (islamicrelief.org.bd). Female Candidates are highly encouraged to apply. However, Islamic Relief Bangladesh considers diversity in the workplace and is a committed equal opportunity employer. We encourage applications from all suitable candidates regardless of gender, race, family or marital status, ethnicity, age, disability, class, caste, or religion.