Accounts cum Mis officer

Job Description

Title: Accounts cum Mis officer

Company Name: Eco-Social Development Organization (ESDO)

Vacancy: 1

Age: At most 40 years

Job Location: Panchagarh, Thakurgaon

Salary: Tk. 50000 (Monthly)

Experience:

• At least 4 years
• The applicants should have experience in the following business area(s): NGO

• Master of Commerce (MCom) in Accounting
• Master of Business Administration (MBA) in Finance

• At least 4 years
• The applicants should have experience in the following business area(s): NGO

• Age At most 40 years

• The candidate should have a minimum of four (4) years of work experience in financial management/Mis and documentation or Procurement within a reputable organization, preferably within development organizations in Bangladesh. (Only full-time work experience after graduation will be considered).

• Relevant working experience with PKSF or any project funded by multi-lateral development partners would be preferred.

• Good computer knowledge (MS office suite specially Excel, typing both English and Bangla).

ESDO was established in 1988 with the aim of supporting poor and marginalized people affected by the devastating flood and gradually moving towards achieving a broader vision of achieving sustainable, secured, and resilient livelihoods for these poor and marginalized people through improving their overall sustainable development. For the last more than three and a half decades of its development journey, ESDO has set an outstanding example of a sustainable development model for the underprivileged communities of Bangladesh. ESDO has been working in the country's primarily unserved and underserved locations, nurturing a community-focused participatory approach and people's ownership. Consequently, the ESDO's working area has already established an enabling environment. We have made notable achievements in livelihood improvement, food security and nutrition, education, women's empowerment, health, the promotion of children's rights, adolescent and youth engagement, and the rights of ethnic minorities. During this long span, we have adapted to the changing situation and provided the most time-bound effective services, especially to the poor and disadvantaged people. Considering the government's development policies, we are currently implementing a considerable number of projects and programs, including a microfinance program, through a community-focused and people-centered approach to accomplish the government's development agenda and the Sustainable Development Goals (SDGs) of the UN as a whole. One of the most dynamic organizations, ESDO, is expanding its development interventions across 408 upazilas under 53 districts of Bangladesh, thereby reaching over 15 million impoverished and vulnerable individuals.

Eco-Social Development Organization (ESDO) is going to implement a sub-project titled “Promoting agro-ecological tourism in northern part of Bangladesh” as a part of the “Eco Friendly Tourism Developmentt.

This sub-project aims to To sustainably diversify the local economy and enhance community well-being in the northern part of Bangladesh by establishing and promoting agro-ecological tourism as a unique, environmentally responsible, and culturally enriching travel experience

The employee will initially be hired for a one-year term, with the possibility of extending the contract till 30 June 2028, based on satisfactory performance.

ESDO is inviting applications from interested qualified candidates for the position.

Duties and Responsibilities

The ‘Account and MIS Officer will work under the direct supervision of the Project Manager and will undertake the tasks and duties to assist implementation of the sub-project. The specific tasks are, but not limited to, as follows:

Maintaining Accounts

• Maintain sub-project accounts in accordance with International Accounting Standard (IAS), on a ‘going concern’ basis under Generally Accepted Accounting Principles;

• Maintain separate books of account on an accrual basis under historical cost convention;

• Prepare monthly/annual financial statements incorporating disclosure on income and expenditure, receipt and payment, and financial position of the sub-project along with other notes and relevant information;

Fund Management

• Monitor the flow of funds from the PKSF to sub-project and sub-project to microenterprise to ensure that appropriate procedures are followed;

• Ensure that adequate internal control and arrangement are in place for proper utilization, management, and accounting of funds;

Budget and Financial Reporting

• Prepare yearly/half-yearly detailed sub-project budget in line with the procurement plan and other relevant work plans;

• Prepare the budget of a new cost proposal, training, and other sub-project activities;

• Ensure that shared cost amounts are budgeted for each proposal of the sub-project;

• Prepare monthly financial report and half-yearly reimbursement bill for the sub-project;

Sub-project Monitoring

• Ensure strong monitoring system of the sub-project through frequent field visits;

• Review external and internal audit report along with management letter of the sub-projects;

Administration and Procurement

• Ensure that the project procurement rules are complied with the sub-project procurement;

• Prepare and regularly update the procurement plan(s);

• Manage logistics and procurements;

• Verifying current inventory levels and keeping records to prevent inventory gaps;

• Overseeing the day-to-day administrative tasks.

Others Responsibilities

• Maintain the sub-project bank account and prepare monthly bank Reconciliation Statements;

• Maintain liaison and coordinate with PMU of PKSF regarding accounts and budget;

• Support internal audit section for internal audit and support external auditors with necessary information of the sub-project;

• Any other tasks, duties, or specific tasks assigned by the Project Manager and management of the ESDO.

• Other admissible benefits (Festival Bonus, Bangla Noboborsho allowance, Mobile allowance, etc.) as per project policy.