Accounts and Admin Officer

Job Description

Title: Accounts and Admin Officer

Company Name: Association for Community Development-ACD

Vacancy: 1

Age: Na

Job Location: Rajshahi

Salary: Tk. 30000 (Monthly)

Experience:

• 3 to 5 years

• Masters or Bachelor in Accounting, Finance or Business Administration

• 3 to 5 years

• 3 to 5 years’ work experience in financial management.

• Experience in procurement, inventory management, independently facing external audit and timely completion of quality deliverables.

• Excellent communication skills, with fluency in both spoken and written English.

• Proficient in using Microsoft and Google online tools, including Docs, Sheets, Slides, and Drive for seamless productivity and collaboration.

• Conscientious and efficient in meeting commitments, observing deadlines and achieving results.

• Strong ability to work in a team and be supportive to others’ efforts and work.

Job Context:

Association for Community Development (ACD) is looking for a dynamic Accounts and Admin Officer to supervise all aspects of finance and accounting function of a project titled ‘Cultivating Change’.

Job Responsibilities:

• Prepare financial plan/projection of the project and submit cash call/requisition to counterpart.

• Preserve all documents related to project financial issues including bill-voucher, cash-ledger books, files, register, reports and other documents.

• Orient the project team on financial policy, mandatories and compliances for quality financial management.

• Ensure timely deposit of VAT/Tax to the government treasury and prepare report.

• Follow IAS and BAS Accounting system in project accounts operation.

• Ensure that purchases/procurements have been processed following policy and compliances properly, before payment.

• Prepare financial report of the project and submit to counterpart through proper channel.

• Follow organizational instruments (financial manual, human resource policy, cost sharing policy, etc.) and donor guidelines.

• Prepare draft of management response upon audit observation and submit to organizational management through immediate supervisor.

• Prepare FD 6/ FD 2/NGOAB or local level clearance certificate/approval.

• Maintain personal file of the project staffs, leave and other registers.

• Maintain store and stocks of different goods under the project.

• Participate in staff coordination meeting, share financial plan, progress, backlogs and plan accordingly.

• Visit to project field and monitoring visits.

• Assist the project team in new staff recruitment, induction and carry out necessary tasks during staff separation, if any.

• Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.

• Keep regular coordination with project team and senior management team regarding programmatic, financial and human resource management issues.

• Ensure the quality and impact of the program is addressed.