Job Description

Title: Warehouse Officer

Company Name: Green Hill Rangamati

Vacancy: 01

Location: Cox's Bazar (Ukhia)

Salary: Tk. 50000 - 65000 (Monthly)

Published: 14 Mar 2024

Education:
∎ Diploma

Requirements:

Additional Requirements:
∎ Preference: Diploma degree in Pharmacy Or any other relevant medical registration and cold-chain warehousing experience.
∎ Secondary Preference: Degree in Logistics/ Supply chain management, with cold-chain/ medical warehouse stock experience.
∎ Proven experience 5 years working in warehouse and cold-chain operations,
∎ Strong organizational and time management skills, with the ability to prioritize tasks effectively.
∎ Excellent attention to detail and accuracy in record-keeping and inventory management.
∎ Proficiency in using warehouse management systems and computer applications.
∎ Knowledge of health and safety regulations related to warehouse operations.
∎ Strong interpersonal and communication skills, with the ability to work collaboratively in a team environment.
∎ Ability to adapt to changing priorities and work well under pressure.
∎ Preference: Diploma degree in Pharmacy Or any other relevant medical registration and cold-chain warehousing experience.
∎ Secondary Preference: Degree in Logistics/ Supply chain management, with cold-chain/ medical warehouse stock experience.
∎ Proven experience 5 years working in warehouse and cold-chain operations,
∎ Strong organizational and time management skills, with the ability to prioritize tasks effectively.
∎ Excellent attention to detail and accuracy in record-keeping and inventory management.
∎ Proficiency in using warehouse management systems and computer applications.
∎ Knowledge of health and safety regulations related to warehouse operations.
∎ Strong interpersonal and communication skills, with the ability to work collaboratively in a team environment.
∎ Ability to adapt to changing priorities and work well under pressure.

Responsibilities & Context:
∎ Ensure inventory is accurate and monitor inventory levels by conducting physical counts and regularly reconciling with the balance.
∎ Conduct proper checks and verify their condition.
∎ Ensure items dispatched from the warehouse are inspected properly, are in good condition, and are counted accurately according to the needs of the program.
∎ Oversee the receipt, storage, and dispatch of all relevant supplies and equipment.
∎ Conduct regular stock checks to monitor inventory levels, identify discrepancies, and ensure records' accuracy.
∎ Implement and maintain an effective system for stock rotation to ensure proper utilization of supplies with first-in, first-out (FIFO) principles. Identify and report the short expiry medicines/stocks and notify the line manager.
∎ Coordinate with the program and procurement team according to program plans to ensure timely delivery of supplies and monitor stock levels to prevent stockouts or excess inventory.
∎ Identify possible overstock/ understock items based on average consumption and notify the line manager.
∎ Maintain accurate and up-to-date records of all warehouse activities, including receipts, dispatches, and stock levels.
∎ Generate monthly and quarterly reports on stock movement, stock status, and warehouse activities as required by the program.
∎ Assist in preparing reports for internal and external audits and support compliance with organizational and donor requirements.
∎ Warehouse Operations & Quality Control:
∎ Ensure compliance with health and safety regulations, pharmacy management SoP within the warehouse premises.
∎ Implement proper storage techniques to preserve the quality and integrity of supplies.
∎ Efficiently organize the warehouse space to optimize storage capacity and accessibility.
∎ Train and supervise warehouse support staff, ensuring adherence to warehouse procedures and standards.
∎ Monitor and maintain the required temperature, humidity, and other parameters within the warehouse, especially for temperature-sensitive items.
∎ Address quality concerns and take appropriate measures in coordination with relevant personnel.
∎ Maintain stock cards, bin cards, and proper labeling of products, including expiry dates and lot/batch numbers.
∎ Regularly inspect products to identify the damage or potential risk factors that may affect product quality and produce inspection reports.
∎ Inspect incoming and outgoing items to ensure quality and compliance.
∎ Ensure items are raised off the ground, properly stacked, and shelves organized according to standard guidelines and best practices.
∎ Collaborate with the manager and procurement team to provide input on stock requirements and ensure alignment between procurement plans and warehouse operations.
∎ Coordinate with program teams to understand their supply needs and ensure timely delivery of requested items.
∎ Communicate any significant stock variations, damages, or losses to the Logistics coordinator promptly.
∎ Collaborate with internal stakeholders to implement process improvements and streamline warehouse operations.
∎ Job Title: Warehouse Officer
∎ Department: Operations - Logistics
∎ Cross-Functional: Programs
∎ Employment status: Full-time
∎ Location: Ukhiya, Cox’s Bazar
∎ Travel: 100% Field Office
∎ Reports to Logistics Coordinator
∎ Reporting to this position: Warehouse Support Staff
∎ Salary Range: 50,000 - 65,000 BDT
∎
∎ Community Partners International (CPI) is a U.S.-based nonprofit organization that works with local partner organization Green Hill to expand access to quality health services and generate the resources, local capacity, and coordination necessary for partners and the people to meet their own health and community needs.
∎ Job Summary: The Warehouse Officer will play a crucial role in the efficient management and operation of the warehouse. Primary responsibilities will involve overseeing inventory control, stock management, quality control, documentation, and coordinating with relevant teams to ensure the smooth flow of goods and supplies. The ideal candidate will possess strong organizational skills, attention to detail, and a solid understanding of warehouse operations, particularly in healthcare and cold chain processes.
∎ Primary Responsibilities:
∎ Warehouse Management:
∎ Ensure inventory is accurate and monitor inventory levels by conducting physical counts and regularly reconciling with the balance.
∎ Conduct proper checks and verify their condition.
∎ Ensure items dispatched from the warehouse are inspected properly, are in good condition, and are counted accurately according to the needs of the program.
∎ Oversee the receipt, storage, and dispatch of all relevant supplies and equipment.
∎ Conduct regular stock checks to monitor inventory levels, identify discrepancies, and ensure records' accuracy.
∎ Implement and maintain an effective system for stock rotation to ensure proper utilization of supplies with first-in, first-out (FIFO) principles. Identify and report the short expiry medicines/stocks and notify the line manager.
∎ Coordinate with the program and procurement team according to program plans to ensure timely delivery of supplies and monitor stock levels to prevent stockouts or excess inventory.
∎ Identify possible overstock/ understock items based on average consumption and notify the line manager.
∎ Documentation and Reporting:
∎ Maintain accurate and up-to-date records of all warehouse activities, including receipts, dispatches, and stock levels.
∎ Generate monthly and quarterly reports on stock movement, stock status, and warehouse activities as required by the program.
∎ Assist in preparing reports for internal and external audits and support compliance with organizational and donor requirements.
∎ Warehouse Operations & Quality Control:
∎ Ensure compliance with health and safety regulations, pharmacy management SoP within the warehouse premises.
∎ Implement proper storage techniques to preserve the quality and integrity of supplies.
∎ Efficiently organize the warehouse space to optimize storage capacity and accessibility.
∎ Train and supervise warehouse support staff, ensuring adherence to warehouse procedures and standards.
∎ Monitor and maintain the required temperature, humidity, and other parameters within the warehouse, especially for temperature-sensitive items.
∎ Address quality concerns and take appropriate measures in coordination with relevant personnel.
∎ Maintain stock cards, bin cards, and proper labeling of products, including expiry dates and lot/batch numbers.
∎ Regularly inspect products to identify the damage or potential risk factors that may affect product quality and produce inspection reports.
∎ Inspect incoming and outgoing items to ensure quality and compliance.
∎ Ensure items are raised off the ground, properly stacked, and shelves organized according to standard guidelines and best practices.
∎ Collaboration and Communication:
∎ Collaborate with the manager and procurement team to provide input on stock requirements and ensure alignment between procurement plans and warehouse operations.
∎ Coordinate with program teams to understand their supply needs and ensure timely delivery of requested items.
∎ Communicate any significant stock variations, damages, or losses to the Logistics coordinator promptly.
∎ Collaborate with internal stakeholders to implement process improvements and streamline warehouse operations.

Compensation & Other Benefits:
∎ Mobile bill, Weekly 2 holidays
∎ Salary Review: Yearly

Employment Status: Full Time

Job Location: Cox's Bazar (Ukhia)

Read Before Apply:

Green Hill is committed to equal employment opportunity and values diversity in the workplace. We encourage applications from all suitable candidates, regardless of gender, race, family or marital status, ethnicity, age, or religion. Any person convicted of having been involved in any crimes or violence related to women and children, does not need to apply. Any sort of request or influence over the organization's management in favor of any candidate shall automatically and instantly disqualify the candidature of that respective candidate. Due to limited resources, only short-listed candidates will be contacted. CPI has a zero-tolerance policy for unlawful harassment, sexual exploitation, and abuse. CPI is committed to protecting our staff, partner staff, and the communities we work with from abuse and harm, including sexual exploitation, sexual abuse, and sexual harassment.