Virtual Assistant Accounts Executive (VAAE)

Job Description

Title: Virtual Assistant Accounts Executive (VAAE)

Company Name: DoPeace Technology Center Ltd.

Vacancy: 2

Age: 25 to 40 years

Job Location: Rangpur

Salary: Tk. 28000 (Monthly)

Experience:

• 3 to 5 years
• The applicants should have experience in the following business area(s): IT Enabled Service, Consulting Firms, Immigration and Education Consultancy Service, Manpower Recruitment, Research Organization, Financial Consultants, Business-to-Business (B2B) Software and Services Startup

• Masters/Bachelor degree in Finance/Accounting or relevant subject.

• 3 to 5 years
• The applicants should have experience in the following business area(s): IT Enabled Service, Consulting Firms, Immigration and Education Consultancy Service, Manpower Recruitment, Research Organization, Financial Consultants, Business-to-Business (B2B) Software and Services Startup

• Age 25 to 40 years

• The employee needs to be familiar with Clear and confident English speaking, Active listening, Persuasion and negotiation, Language proficiency, Lead qualification, Closing techniques, Customer service orientation, Resilience, Confidence, Adaptability, Time management, CRM tools proficiency, Computer literacy, Data entry accuracy, Compliance awareness etc.

• The employee needs to have Fluency in spoken and written English as he has to communicate with American clients and PITC management.

• Candidates must be willing to work according to U.S. office hours, which is at the night shift in Bangladesh. This will be a mandatory selection criterion, so please review it carefully before applying. This position is based at DoPeace office in Rangpur.

Project Objectives: To recruit a staff who must have considerable skills and competencies to communicate with US based clients and students effectively in English and willing to work in nightshift in Bangladesh. Work under the supervision and guidance of Technical Manager and perform job as assigned by the management and team leader.

Responsibilities & Context Background and job Summary:

We are seeking a skilled and detail-oriented VAAE to join our dynamic team. In this role, you will be responsible to interact with U.S.-based clients and students, ensure a smooth and engaging communication experience, handle backend operations to support virtual service delivery. Core Communication, Interpersonal & Soft Skills, Technical & Professional Skills, Persuasive communicator, resilient under pressure, and skilled in using tools.

**Communication in English is essential for this job, the candidate who don’t have this skill no need to apply. Internal candidate are discouraged to apply for this position. Any attempt to pursue or influence the selection process through personal connections will be considered a conflict of interest and will result in disqualification from the recruitment process.

The project will deal with the following duties and responsibilities:

Accounting & Bookkeeping

• Maintain ledgers and oversee financial transactions using QuickBooks or other accounting software.

• Ensure proper reconciliation, bookkeeping, and preparation of financial statements (P&L, Balance Sheet, and Cash Flow).

• Prepare invoices and send them to students via QuickBooks.

• Post and monitor student payments through Direct Biller and PA Forward loan systems.

• Record and manage manual payments such as cash payments and employer checks in Cteck.

• Manage and maintain DoPeace accounts, ensuring all records are updated and accurate.

• Maintain accuracy of QuickBooks student ledger and invoice records.

• Provide support to ensure proper reconciliation of accounts and ledgers with financial statements.

• Manage banking operations, fund transfers, and reconciliations.

Financial Planning & Reporting

• Conduct financial forecasting, variance analysis, and provide management with actionable insights.

• Support senior management with financial analysis for business planning and resource allocation.

• Ensure timely submission of financial reports to both local and U.S. management.

Accounts Payable & Receivable

• Manage billing, invoicing, and payments.

• Monitor receivables to ensure timely collections and effective credit control.

• Oversee vendor payments, contracts, and reconciliations.

Payroll & Employee Benefits

• Payroll processing and employee benefit disbursements.

• Manage final settlements and statutory deductions (e.g., PF, ESI, as applicable).

• Ensure alignment with HR and finance policies.

Coordination & Liaison

• Maintain regular liaison with DoPeace officials in Bangladesh, India and the USA.

• Coordinate with banks, financial institutions, vendors, and other stakeholders.

• Provide progress updates and financial reports to senior management regularly.

• Undertake any other responsibilities assigned by the management.