Upazila Coordinator (Service Delivery & QI)
Job Description
Title: Upazila Coordinator (Service Delivery & QI)
Company Name: Shimantik Sylhet
Vacancy: Not specific
Job Location: Brahmanbaria, Habiganj, Sunamganj, Sylhet
Employment Status: Full-time
Educational Requirements:
∎ Masters in Social Science or any other discipline. MPH degree will be preferred
∎ Professional: Demonstrable experience in working closely with GOB Health, Family Planning, LGI, Community People and development organizations
Experience Requirements:
∎ At least 5 year(s)
Job Context:
∎ Reportable to: District Coordinator /Regional Manager of respective PNGO
∎ Project: USAID`s MaMoni MNCSP
∎ SHIMANTIK is a national NGO since 1979 in Bangladesh. Shimantik is going to implement USAID`s MaMoni Maternal and Newborn Care Strengthening project, funded by USAID and Technical Support by Save the Children International (SCI) under 4 Districts like Brahmanbaria, Habiganj, Sunamganj and Sylhet. S/He will be responsible to Implement project activities as per yearly Work Plan (WP) in one or two Upazila. Rapport building with GoB Health and Family Planning (FP) Manager and Service provider. Effective communication with Local Government (LG) representative to getting support strengthening Health and Family planning services. Community Mobilization and Engagement for achieving project goal. Report writing and documentation as per project need. Organize training/meeting and ensure quality. Ensure value for money any goods and services purchases. If any jobs assigned by the supervisor for financial and programmatic will be responsible to do accordingly. SHIMANTIK is seeking application from the potential candidate for the mentioned position:
∎ Duty station: Working place at assigned Upazila level under MaMoni MNCS project implementing district.
∎ Administrative: District Coordinator,Technical: Manager-District Implementation , SCI at district level
∎ Job Nature: Full-time contractual
Job Responsibilities:
∎ Program Implementation:
∎ Preparing Upazila DIP as per WP and breakdown quarterly for implementation
∎ Develop Upazila DIP setting projection along with budgets, micro level activities.
∎ Sharing of final UZ DIP with stakes
∎ Implementation WP with budget accordingly
∎ Supervision of activities and ensure timely implementation following protocols, guidelines and directives.
∎ Analysis, Progress review sharing and re-planning
∎ Capacity building of GOB field level staffs
∎ Developing UZ level training plan for GO, NGO field workers.
∎ Organize training & orientation at upazila and below level
∎ Assist District Coordinator (DC) for organizing training, workshop, orientation for capacity development of GoB and other stakes.
∎ Ensure Community engagement and effective mobilization
∎ Taking initiative to community mobilization and community engagement following Project strategy.
∎ Established relationship with the Facility Health Committees (UH&FWC-MC, CG, CSG, etc.)
∎ Monitoring and quality assurance:
∎ Close monitoring and observation of Health and Family Planning activities in Upazila and below level:
∎ Monitoring and follow up of community and Health facility based activities of Health and Family Planning
∎ Conducting Joint Supervisor Visit (JSV) and Data Quality Assessment (DQA) with GOB officials and recording.
∎ Regular field visit and sharing of field observations with concern authority and taking initiate to improvement.
∎ Administrative, financial and reporting: Financial and administrative activities
∎ Prepare UZ progress report in prescribed format with GoB and project source documents.
∎ Ensure appropriate Financial and Administrative Management in compliance with organizational policy and guideline
∎ Tracking burn rate and Budget vs Actual analysis.
∎ Monthly Bill & Voucher collect and submit to respective authority.
∎ Advocacy, Coordination, communication and liaison:
∎ Maintain communication, liaison and effective coordination with UZ level MOH&FW official & LGI
∎ Attending all meeting/seminar/WS held at upazila level
∎ Joint learning visit
∎ Facilitation of organizing joint events and observe at union and UZ level.
∎ Mobilize civil society, community leaders, Community Support Group and other elite for necessary support to ensure quality implementation of activities.
∎ Monitoring Evaluation and Learning (MEL):
∎ Ensuring all sort of MIS forms and formats are available at each service delivery point.
∎ Field visit and support respective Health and PF service provider at service delivery points and ensure utilization of MIS form accordingly.
∎ Monitoring at field level and ensure that all service providers submit MIS form and report accordingly.
∎ Facilitate to service provider ensure submit monthly MIS report in system.
∎ Discussion with Manager-MIS for Identification of weakness and gaps of MIS system and working together for improvement
∎ Prepare and submit training report all ToT/training/Orientation/Workshop etc to respective authority.
∎ Collection, tracking, reporting and monitoring of QI, HMIS, PMIS and other activities in facilities
∎ Conduct project designed periodic assessments in facilities
∎ Conduct situation analysis and local level planning of facility at union and upazila level
∎ Ensure routine up to date HR and Training data of facility service providers in to the government system and report into the project MIS routinely
∎ Routinely monitor the implementation status of eMIS and take necessary action for smooth implementation at facilities
∎ Routine Coordination with service providers (FWV, SACMO) through arrangement of or take part in different forum (e.g. fortnightly/monthly meetings) and individually to address issues and take initiatives to solve the issues
∎ Conduct data quality assessment or review of reported data and ensure follow up action to address those. Document the whole process
∎ Routine documentation of and send the case study, success stories and lessons learned from his/her respective working facilities. Capture and send quality photographs relevant with the stories.
∎ Routine coordination with UFPA and statisticians regarding collect reports and get up to date information of HMIS
∎ Archiving of all hard copies and soft copies of different reports and documents of his/her respective area.
∎ Collection of GPS data of different facilities and establishments.
∎ Documentation:
∎ Need to document various management correspondence, approval letter, Approved Budget, Soft copy and hard copy of project proposal, DIP, work plan, compliance of donor, monthly, quarterly, semi-annual and annual report.
∎ Record keeping and reporting:
∎ All external and internal correspondence, Government approval. Project approval
∎ Accountability mechanism:
∎ Holds self-accountable for making decisions, managing resources efficiently, achieving MaMoni MNCSP goal and objectives.
∎ Summary of deliverables:
∎ Weekly, Bi-weekly, Monthly, Quarterly and Yearly reports for district coordinator, recorded community based experiences (case studies), , DIP, work plan, workshop proceeding, GO for Meeting, Training, workshop. Presentation/handout for UZ level workshop / meetings or any events.
Additional Requirements:
∎ At least 5 years in relevant field. GoB health system working experience will be given priority.
∎ Competencies:
∎ Ability to manage a complex and diverse workload
∎ Ability to work in collaboration with colleagues and support as necessary
∎ Computer skills: Word, PowerPoint, Excel, email and web browsing
∎ Strong communication and interpersonal skills
∎ Written and verbal in Bengali and English
∎ Organizational values:
∎ Commitment to organization
∎ Understanding of goal and objectives and implementation strategies of MaMoni MNCSP activities
Salary:
∎ BDT 40,000.00 (Forty Thousand only) per month and other admissible benefit as per project rule.
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 3 Oct 2021
Company Information:
∎ 25 Sep 2021
∎ Shimantik Sylhet
∎ Address : Dr. Ahmed Al-Kabir- Shimantik Complex Masimpur, Sylhet
∎ Business : Shimantik, a national non-government organization in Bangladesh, started its activities back in 1979 initially to provide succor to the flood-stricken people of Zakigonj and Kanaighat Upazilas of Sylhet. It has since expanded its activities to cover wide ranging geographical and programmatic areas like non-formal and formal education, skill training, primary health care, reproductive health, family planning, newborn care, health research, non communicable disease, environmental development, women`s development, income generating activities and disaster relief.
Vision: Shimantik`s vision is to bring a social movement to empower disadvantage people, especially women and children of Bangladesh.
Mission: Shimantik`s mission is to create an enabling environment for integrated development initiative aim at betterment of underserved populace to ensure quality service and technical assistance in health, educaiton, environment, research, human resource development and other multi-dimensional approaches.
Category: NGO/Development
