Tender & Contracts Executive

Job Description

Title: Tender & Contracts Executive

Company Name: POCHE ARCHITECTURE LTD.

Vacancy: 2

Age: 25 to 40 years

Job Location: Dhaka

Salary: Negotiable

Experience:

• 2 to 6 years
• The applicants should have experience in the following business area(s): Hotel, Architecture Firm

• Bachelor of Business Administration (BBA) in Supply Chain Management

• 2 to 6 years
• The applicants should have experience in the following business area(s): Hotel, Architecture Firm

• Age 25 to 40 years

Tender Monitoring & Planning

• Monitor government, semi-government, autonomous, NGO, and private-sector tender portals on a daily basis.

• Track all tender announcements, corrigenda, pre-bid meetings, and submission deadlines.

• Maintain a tender calendar and notify management of upcoming opportunities and critical dates.

• Evaluate tender eligibility and recommend suitable bidding opportunities.

Tender Preparation & Submission

• Prepare, compile, review, and submit tender documents in accordance with the tender requirements.

• Ensure all required forms, schedules, declarations, and supporting documents are completed accurately.

• Coordinate with relevant departments to collect technical, financial, and legal documents.

• Submit tenders physically or electronically within the stipulated deadline.

• Maintain compliance with procurement rules and tender instructions.

Documentation & Compliance

• Maintain updated company documents required for tender participation, including:

  • Trade License

  • TIN Certificate

  • BIN/VAT Registration

  • Company Registration Documents

  • Bank Solvency Certificate

  • Financial Statements

  • Experience Certificates

  • Authorization Letters

  • Any other statutory documents

• Ensure all certifications and licenses remain valid and up to date.

Coordination

• Liaise with procurement authorities, clients, consultants, and internal stakeholders.

• Attend pre-bid meetings, clarification meetings, and bid openings when required.

• Coordinate with finance for bid security, tender fees, and performance guarantees.

• Work with legal and management regarding contract terms and conditions.

Contract Management

• Assist in preparing contracts following successful bid awards.

• Monitor contract execution timelines and renewal dates.

• Maintain records of awarded, ongoing, and completed contracts.

• Track contract compliance and reporting requirements.