Sr. Executive/ Asst. Manager-Purchase and Procurement

Job Description

Title: Sr. Executive/ Asst. Manager-Purchase and Procurement

Company Name: Mana Bay Water Park and Resort

Vacancy: 1

Age: 25 to 40 years

Job Location: Munshiganj (Gazaria)

Salary: Negotiable

Experience:

• 3 to 5 years
• The applicants should have experience in the following business area(s): Textile, Livestock, Amusement Park

• 3 to 5 years
• The applicants should have experience in the following business area(s): Textile, Livestock, Amusement Park

• Age 25 to 40 years

1. Procurement & Sourcing

• Assist the Purchase Manager in sourcing, evaluating, and negotiating with suppliers and vendors for F&B items, operating supplies, guest amenities, and engineering parts.

• Review purchase requisitions from various departments for accuracy, budget compliance, and operational necessity.

• Obtain competitive quotations, analyze bids, and prepare purchase orders (POs) in accordance with hotel standard operating procedures (SOPs).

• Ensure timely delivery of goods to prevent operational disruptions across departments.

2. Vendor & Contract Management

• Maintain and expand a reliable database of approved local and international suppliers.

• Monitor vendor performance regarding product quality, pricing, delivery punctuality, and credit terms.

• Assist in negotiating annual service contracts, maintenance agreements (AMCs), and bulk-purchase discounts.

• Ensure all vendors comply with safety, legal, and environmental standards set by the resort.

3. Inventory & Cost Control

• Collaborate with the Cost Controller and department heads to monitor stock levels and minimize wastage or overstocking.

• Participate in regular physical inventory counts (monthly, quarterly, and annual stocktakes) and reconcile discrepancies.

• Monitor market trends and commodity pricing to identify cost-saving opportunities without compromising quality.

4. Administrative & Compliance

• Maintain meticulous records of all purchasing transactions, invoices, delivery challans, and contracts using the hotel's Material Management System (MMS) or Property Management System (PMS).

• Coordinate closely with the Accounts Payable department to resolve invoice discrepancies and ensure timely vendor payments.

• Ensure all procurement processes adhere to local statutory regulations, health and safety codes, and internal audit requirements.

5. Team Leadership & Cross-Functional Coordination

• Supervise, train, and mentor junior procurement staff and storekeepers.

• Build strong communication channels with Head of Departments (HODs) to understand their specific operational needs and forecast upcoming demands (e.g., peak resort seasons, events, renovations).