Sr. Executive, Admin (Night Shift)

Job Description

Title: Sr. Executive, Admin (Night Shift)

Company Name: DHAKATHAI ALCOMAXX PLC

Vacancy: 01

Age: At least 30 years

Job Location: Dhaka (Ashulia)

Salary: Negotiable

Experience:

• 1 to 3 years
• The applicants should have experience in the following business area(s): Manufacturing (Light Engineering and Heavy Industry)

• Bachelor/Honors
• Diploma

• Diploma/Bachelor Degree in any Discipline

• 1 to 3 years
• The applicants should have experience in the following business area(s): Manufacturing (Light Engineering and Heavy Industry)

• Age At least 30 years
• Only Male

Job Responsibilities:

Office Management:      

• Oversee and manage day-to-day operations of the office environment to ensure efficiency and productivity.        
• Coordinate with vendors and service providers for office equipment, maintenance, and supplies.
• Ensure office cleanliness, safety standards, and proper functioning of office facilities.

Staff Supervision and Coordination:

• Supervise and support the administrative staff (Security, Cleaner, Office assistants, etc.).
• Develop and implement office policies and procedures for efficiency.
• Organize work schedules, delegate tasks, and monitor the performance of administrative staff.
• Provide training and support to new staff members in administrative functions.

Documentation and Record Keeping:

• Maintain and organize important company records, such as contracts, legal documents, and internal reports.
• Implement filing and archiving systems for easy access to critical information.
• Ensure compliance with legal and regulatory requirements for document retention.

Liaison and Communication:

• Act as the main point of contact for internal communication between departments (production, QC, SCM, Maintenance, HR, finance, etc.).
• Communicate and coordinate with external stakeholders, including vendors, contractors, government agencies, and customers.
• Prepare and distribute internal communications such as memos, announcements, and policy updates

Health, Safety, and Compliance:

• Ensure adherence to health and safety regulations within the office and manufacturing spaces.
• Ensure that the company complies with industry standards and regulations related to mobile manufacturing.
• Coordinate safety training programs for staff members.

Project and Process Improvement:

• Assist in the implementation of process improvements for administrative functions.
• Collaborate with the senior management team on special projects, reporting progress and managing timelines.
• Provide suggestions for improving administrative processes, efficiency, and automation.

Support to Senior Management:

• Assist senior management with administrative tasks, such as scheduling meetings, preparing reports, and drafting correspondence.
• Prepare presentations, reports, and documents for senior management or client meetings.