Site Registration Assistant

Job Description

Title: Site Registration Assistant

Company Name: The Bangladesh Red Crescent Society

Vacancy: --

Location: Noakhali (Hatiya)

Minimum Salary: Tk. 45000 (Monthly)

Experience:
∎ At least 2 years
∎ The applicants should have experience in the following business area(s):NGO

Published: 14 Jan 2025

Education:
∎ Bachelor/Honors
∎ Minimum Bachelor’s degree in any relevant field from a reputed institute.

Requirements:

Additional Requirements:
∎ At least 02 years of working experience in a relevant field.
∎ Proficiency in data collection tools and software (e.g., KoBo, Microsoft Access, data entry systems).
∎ Proficiency in daily use of software such as Microsoft Excel, Microsoft Word, PowerPoint, Appointment systems, Scheduling systems, and Physical file management tools.
∎ Ability to use scanners and manage digital documentation systems.
∎ Ability to use printers and resolve skills on troubleshooting them.
∎ Fluent in Rohingya dialect and good communication in English.
∎ Strong communication skills for community engagement and information dissemination.
∎ Organizational skills for scheduling and reporting tasks.
∎ Ability to work under pressure in dynamic and challenging environments.
∎ Experience:
∎ Previous experience in field registration, Registration sites, humanitarian work, or community engagement is an asset.
∎ Flexibility to perform multiple tasks on a rotational basis.
∎ Commitment to humanitarian principles and accountability to affected populations.
∎ Sensitivity to cultural diversity and gender considerations.
∎ Adhere to the 7 fundamental principles of Red Cross and Red Crescent movement.
∎ Act at all times in accordance with the Code of Conduct.
∎ Able to work in a team and respect the opinions of others.
∎ Honest and high level of integrity.
∎ Assist the organization on occasion, in times of national, international, and local emergencies or major disasters.
∎ Technical Skills:
∎ Soft Skills:
∎ Key Attributes
∎ Personal Qualities:

Responsibilities & Context:
∎ Receive families at the registration site entrance and guide them according to their appointment status. Direct on-date appointment families to the Admission Desk and future appointment families to the Registration Appointment Desk.
∎ Manage the flow of beneficiaries to prevent overcrowding and ensure smooth operations. Identify vulnerable families at the registration site and ensure they are prioritized for fast-tracked registration services.
∎ Assist at the Registration Appointment Desk by providing refugees with upcoming registration appointment dates. Guide families missing required documents to collect them from relevant entities (e.g., CiC Office, health facilities). Support field-level scheduling activities as needed.
∎ Admit on-date appointment families at the Admission Desk and guide them to the Interview Desk in an orderly manner.
∎ Assist in emergency registration processes through field-level data collection.
∎ Conduct field assessments upon UNHCR Registration's request and submit comprehensive reports.
∎ Support at the Document Scanning Desk by scanning Myanmar and life event documents of refugees and storing them in the designated shared drive.
∎ Assist in organizing and filing physical documents systematically as per the established electronic filing system.
∎ Assist in managing the daily stock of logistical items, conducting asset counts, and ensuring timely requisitions for necessary supplies.
∎ Prepare and submit daily, weekly, and monthly reports on various work aspects to UNHCR Registration.
∎ Assisting in managing Registration volunteers’ activities at the registration site.
∎ Provide daily support to UNHCR Registration staff in all registration site activities.
∎ Assists in registration operational needs.
∎ Red Cross - Red Crescent (RCRC) Movement is the largest volunteer organization in the world. Bangladesh Red Crescent Society (BDRCS) is a national society of the Movement, constituted on 31 March 1973 by the President's Order No. 26 with retrospective effect from 16 December 1971. This is the biggest humanitarian organization in Bangladesh. As an auxiliary to the government in the Disaster Management field, BDRCS has provided humanitarian assistance to vulnerable people over the last 50+ years and has undertaken a wide range of activities in humanitarian response, disaster management, health, capacity building, and promoting Red Cross/ Red Crescent ideals and principles.
∎ Currently, the Bangladesh Red Crescent Society is looking for suitable Bangladeshi candidates for the following positions in its Bhasan Char Operation:
∎ Position: 10 (Ten) 6 Male and 4 Female.
∎ Duration of contract: till 31st December 2025 (with the possibility of extension).
∎ Reporting to: DD and Operation Coordinator, Bhasan Char Operation.
∎ Duty station: Bhasan Char, Hatiya Noakhali.
∎ Roles and Responsibility:
∎ Receive families at the registration site entrance and guide them according to their appointment status. Direct on-date appointment families to the Admission Desk and future appointment families to the Registration Appointment Desk.
∎ Manage the flow of beneficiaries to prevent overcrowding and ensure smooth operations. Identify vulnerable families at the registration site and ensure they are prioritized for fast-tracked registration services.
∎ Assist at the Registration Appointment Desk by providing refugees with upcoming registration appointment dates. Guide families missing required documents to collect them from relevant entities (e.g., CiC Office, health facilities). Support field-level scheduling activities as needed.
∎ Admit on-date appointment families at the Admission Desk and guide them to the Interview Desk in an orderly manner.
∎ Assist in emergency registration processes through field-level data collection.
∎ Conduct field assessments upon UNHCR Registration's request and submit comprehensive reports.
∎ Support at the Document Scanning Desk by scanning Myanmar and life event documents of refugees and storing them in the designated shared drive.
∎ Assist in organizing and filing physical documents systematically as per the established electronic filing system.
∎ Assist in managing the daily stock of logistical items, conducting asset counts, and ensuring timely requisitions for necessary supplies.
∎ Prepare and submit daily, weekly, and monthly reports on various work aspects to UNHCR Registration.
∎ Assisting in managing Registration volunteers’ activities at the registration site.
∎ Provide daily support to UNHCR Registration staff in all registration site activities.
∎ Assists in registration operational needs.

Skills & Expertise:

Employment Status: Full Time

Job Location: Noakhali (Hatiya)

Read Before Apply:

Departmental clearance will be required for internal candidates.

If you think you are competent enough for the position, please apply online before 5:00 pm, January 23, 2025.

BDRCS is an equal opportunity employer. Only shortlisted candidates will be notified for interview.

Company Information:
∎ The Bangladesh Red Crescent Society
∎ 684-686 Boro Mogh Bazar, Red Crescent Sarak | Dhaka-1217
∎ Red Cross - Red Crescent movement is the largest volunteer organization in the world. Bangladesh Red Crescent Society (BDRCS) is a national society of the movement, constituted on 31 March 1973 by the President`s Order No. 26 of 1973 with retrospective effect from 16 December 1971. This is the biggest humanitarian organization in Bangladesh. As an auxiliary to the government, the Society provides humanitarian assistance to the vulnerable people over the last 48 years and has undertaken a wide range of activities in humanitarian response, disaster management, health, capacity building and in promoting Red Cross/ Red Crescent ideals and principles.

Address::
∎ 684-686 Boro Mogh Bazar, Red Crescent Sarak | Dhaka-1217
∎ Red Cross - Red Crescent movement is the largest volunteer organization in the world. Bangladesh Red Crescent Society (BDRCS) is a national society of the movement, constituted on 31 March 1973 by the President`s Order No. 26 of 1973 with retrospective effect from 16 December 1971. This is the biggest humanitarian organization in Bangladesh. As an auxiliary to the government, the Society provides humanitarian assistance to the vulnerable people over the last 48 years and has undertaken a wide range of activities in humanitarian response, disaster management, health, capacity building and in promoting Red Cross/ Red Crescent ideals and principles.

Application Deadline: 23 Jan 2025

Category: NGO/Development