Job Description

Title: Senior Grants Officer, PERI

Company Name: The Asia Foundation

Vacancy: Not specific

Job Location: Dhaka

Employment Status: Full-time

Educational Requirements:
∎ Masters Degree in Accounting or Finance from a recognized University. Professional degree will added advantage.

Experience Requirements:
∎ At least 5 year(s)

Job Context:
∎ UNIT: The Asia Foundation, Bangladesh office
∎ REPORTS TO: Director- Finance, Grants & Administration
∎ SUPERVISES: N/A
∎ JOB LOCATION: The Asia Foundation`s office in Dhaka (with limited travel)
∎ SUMMARY OF RESPONSIBILITIES:
∎ The Asia Foundation seeks an experienced Senior Grants Officer for a five-year Promoting Effective, Responsive, and Inclusive Governance in Bangladesh (PERI) Programme funded by the Foreign, Commonwealth & Development Office (FCDO) under its Bangladesh Collaborative, Accountable and Peaceful Politics (BCAPP) Programme. The programme will focus on more inclusive, peaceful politics and greater accountability of the state in Bangladesh.
∎ In close collaboration with the Director - Finance, Grants & Administration, and unit members, the Senior Grants Officer is responsible for overall grants and financial management of the PERI programme. Responsible for conducting the due diligence/pre-award assessment of shortlisted new partners, independent consultants, preparing sub-award agreements, checking all partners` financial reports, initiate to disburse grants installments, arranging project audits, including partners audits, ensuring compliance with the sub-grant agreement terms and the rules and regulations of the Foundation and the Donors. Ensures that the expenditure incurred by the partner organizations are within the budgets provided and that they are reasonable and relevant to the funded grant. Responsible for providing guidelines, and other technical assistance to partners` understanding of the financial accounting, reporting and supporting documents, and filing responsibilities.

Job Responsibilities:
∎ PARTNER ONBOARDING:
∎ Conduct due diligence/pre-award assessment of the shortlisted partners and ensure that all partners meet adequate pre-award requirements before agreements are signed.
∎ Prepare sub-award/ sub-contract documents for the partners and amendment of the agreements as per requirement.
∎ PARTNER MANAGEMENT:
∎ Maintain the agreed reporting schedule and remind the partner focal person if the partner report is overdue.
∎ Review/conduct sample audit of partner financial report on completeness, accuracy, and compliance, send the review result, follow up, and resolve the issue with partner staff (finance & program).
∎ Advise partner's fund transfer based on the financial report submission after considering the grantee's bank balance and their needs and consulting with Team Lead and Finance Director.
∎ Conduct periodic field visits to the grantee's office/program field. Build grantee capacity and resolve the issue that appears in the field. Provide field visit reports to the supervisor and discuss any issues during the visit. Conduct a close-out process for each partner and ensure they are ready for audit.
∎ Giving input and providing training for partner capacity building process, and guideline preparation process, based on the audit report/findings.
∎ Maintain a sound partner grant file - financial related.
∎ Notify the Team Lead if over/underspending occurs and may require an amendment.
∎ Prepare the audit TOR and coordinate with the procurement unit for the procurement process.
∎ Organize the entrance and exit meeting, provide the necessary documents, explanation/information related to partner audit, draft audit response, and draft audit reports in giving explanations and supporting information and negotiating towards minimizing audit findings.
∎ TAF GRANTS RELATED TASKS:
∎ Prepare periodical financial reports for the donor to review and finalize by the Finance Director.
∎ Initiate periodical team meetings on spending and projection.
∎ Regularly update TAF sub-award management system.
∎ Maintain and track project inventory register.
∎ The Director Finance may assign other duties and responsibilities from time to time.

Additional Requirements:
∎ At least five years of progressively responsible experience in sub-grants management, accounting and audits in a reputed development organization/INGO.
∎ Skills:
∎ Good articulation, drafting, presentation, and oral communication skills (Bangla and English).
∎ Knowledge of governance and internal control, due diligence assessment, budgeting, and financial reporting etc.
∎ Personal Competencies:
∎ Acquire excellent managing qualities; supportive attitudes and should be able to draw confidence and support from others.
∎ Must be a person who is self-motivated with good interpersonal skills.
∎ Practice personal integrity, flexible attitude, sense of transparency, proactive stance and respect for gender, safeguarding, diversity, and organizational culture.
∎ Competent in making effective decisions, upholding organizational values, and promoting integrity.
∎ Able to plan, prioritize and organize self and others.
∎ Ability to work under pressure and meet deadlines.

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 9 Jul 2023

Company Information:
∎ 21 Jun 2023
∎ The Asia Foundation

Category: NGO/Development

:

Source: bdjobs.com

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Senior Grants Officer, PERI