Senior Executive / Executive – Admin

Job Description

Title: Senior Executive / Executive – Admin

Company Name: ZXY International

Vacancy: --

Age: Na

Job Location: Dhaka

Salary: --

Experience:

• At least 5 years
• The applicants should have experience in the following business area(s): Garments, Buying House

• Bachelor of Business Administration (BBA) in Management

• Graduate in Business Administration / Management from a reputed institution

• At least 5 years
• The applicants should have experience in the following business area(s): Garments, Buying House

• Prior experience in administration, facilities, procurement support, or corporate services preferred

• At least 5 years’ work experience in the relevant field

• Female candidates are encouraged to apply

• Strong interpersonal skills, ability to interact and build relationships work as a team

• Should be well-groomed, smart, and energetic

• Strong presentation and delivery skills

• Strong attention to detail and accuracy, aiming for perfection

• Excellent written and verbal communication both in Bangla and English

• Must be proficient with MS Office package (Especially PowerPoint, Excel, Word, and Outlook)

• Should be proactive and dynamic, ability to work hard efficiently

• Ability to multitask and remain organized, meet deadlines

ZXY International, a global apparel sourcing company, has been established with a clear mission to be unique, innovative, redefine global sourcing standards, as well as be the best sourcing partner in the apparel sector. Today, we have an empowered team of over 800 colleagues across international locations of Bangladesh, Turkey, India, Pakistan, and Egypt; each team member is committed to our “Passion for Perfection” motto.

Grab the opportunity to be a part of a truly global workplace, where passion and engagement are met with professional and personal development opportunities. Make a real difference on a global scale and shape a sustainable and fulfilling career path.

We are currently hiring for the position of Senior Executive / Executive – Admin at our HQ, in the heart of Dhaka. Join our family and build an inspired career you’re proud of.

Job Context

• The Senior Executive / Executive – Admin is accountable for providing administrative and coordination support to the Head of ICS in managing day-to-day operations across internal support functions, including Facility Management, Food & Beverage (F&B), Transport, Procurement, CSR activities, Guest & Hotel Management, and general administrative services. The position is responsible for effective coordination, documentation, monitoring, and follow-up to ensure smooth execution of internal services, timely completion of tasks, accurate record-keeping, and seamless communication among departments. The role plays a key part in maintaining operational efficiency and supporting the overall effectiveness of internal delivery service.

Job Responsibilities

Administrative & Coordination Support

• Coordinate daily operational activities across Facility, F&B, Transport, Procurement, CSR, and Admin teams.

• Follow up on assigned tasks, action points, and deadlines as instructed by the Head of ICS.

• Maintain trackers, checklists, and status reports for ongoing activities and initiatives.

• Communicate instructions, updates, and reminders to relevant departments.

Facility, F&B & Transport Coordination

• Collect and compile maintenance reports, service logs, and compliance documents from Facility teams.

• Support coordination of cafeteria operations, hygiene checks, vendor schedules, and employee feedback records.

• Coordinate and support transport-related activities by maintaining necessary records, reports, and documentation.

• Escalate operational issues or service gaps to Head of ICS for guidance.

Procurement & Vendor Documentation

• Coordinate with vendors for quotations, documents, delivery schedules, and service confirmations.

• Maintain vendor files, contracts, and procurement records in an organized manner.

• Track approval status and follow up on pending procurement actions.

CSR & Foundation Support

• Coordinate logistics, documentation, and reporting for CSR programs and activities.

• Maintain records of CSR initiatives, including reports, photographs, and beneficiary data.

• Assist in preparing CSR summaries and updates for internal reporting purposes.

Guest Management, Hotel & Event Coordination

• Support coordination of Guest management and routine administrative requirements.

• Assist with hotel bookings, guest coordination, transport arrangements, and hospitality logistics.

• Support planning and execution of meetings, events, and official programs as assigned.

Reporting, Documentation & Record Keeping

• Prepare routine reports, summaries, and presentations as instructed.

• Maintain proper filing (physical and digital) of SOPs, policies, approvals, and communications.

• Assist in drafting internal memos, notices, and email communications.

• Ensure documents are audit-ready and easily retrievable.

General Administrative Support

• Provide day-to-day administrative assistance to the ICS function.

• Support compliance with internal policies and standard operating procedures.

• Carry out any other administrative duties or special assignments assigned by the Senior Manager or management.

Remuneration & Benefits

• Attractive remuneration is being offered for the position

• Group life & Hospitalization insurance

• Contributory Provident Fund

• Pick and Drop facility

• Corporate mobile ceiling

• Subsidized lunch facility at corporate Canteen

• State of the art Passion Café

• World class work environment