Registration Officer

Job Description

Title: Registration Officer

Company Name: The Bangladesh Red Crescent Society

Vacancy: 1

Location: Cox's Bazar

Experience:
∎ At least 5 years
∎ The applicants should have experience in the following business area(s):Development Agency

Published: 23 Jan 2025

Education:
∎ Masters
∎ Master’s Degree in Political Science/ Law/ Business Administration/ Social Science, or related field.

Requirements:

Additional Requirements:
∎ Good computer skills in all desktop applications, particularly for data management competencies and fast typewriting in Bangla and English language. Prior training and skill in using UNHCR’s proGres and the Biometrics Identity Management System (BIMS),
∎ Preference to candidates with a minimum of one-year working experience in the Joint Government of Bangladesh – UNHCR Registration.
∎ A minimum of 5 years of experience in related fields is required,
∎ Proven experience in project management, preferably in registration and data entry service,
∎ Strong organizational and multitasking abilities with exceptional attention to detail registration documentation,
∎ Excellent communication and interpersonal skills to effectively collaborate with diverse stakeholders,
∎ Proficiency in project management tools and software
∎ Ability to work independently and handle multiple projects simultaneously,
∎ Experience working with national and international organizations that are contributing to the Humanitarian assistance for Rohingya Refugees is a significant advantage,
∎ Prior experience with Refugees is desirable,
∎ Experience of working with the Red Cross and Red Crescent Societies,
∎ Excellent knowledge of both written and oral English is required,
∎ S/he should possess excellent speaking skills in Rohingya.
∎ S/he must be fluent in both spoken and written Bangla and English languages.
∎ Proven ability to work independently with minimal supervision and direction.
∎ Capable of working with others in a participatory and capacity-building manner.
∎ Ability to establish and maintain excellent contacts with colleagues, government officials, community representatives and contractors.
∎ Self-motivated, versatile and adaptable to different cultures and people.
∎ Ability to multi-task and prioritize work schedules.
∎ Strong community liaison, mobilization and negotiation skills required.
∎ Working knowledge of MS Office Applications required.
∎ Good in both oral and written English;
∎ Strong communication skills and ability to work with a team to achieve organizational goals;
∎ Good negotiation skills, and the ability to bring consensus among people
∎ Organizational skills, methodological and logical approach to tasks and problem-solving.
∎ Excellent skills in all areas of English, especially writing, including drafting skills.
∎ Good presentation, facilitation, and note-taking skills.
∎ Ability to organize, analyze and synthesize large amounts of information.
∎ Demonstrated ability to promote collaboration.
∎ Lateral relationships
∎ Establish and ensure effective working relationships with in BDRCS MRRO staff.
∎ Ensure effective working relationships with BDRCS and UNHCR.
∎ Lateral relationships
∎ Establish and ensure effective working relationships with BDRCS MRRO staff.
∎ Ensure effective working relationships with BDRCS and UNHCR.
∎ Good computer skills in all desktop applications, particularly for data management competencies and fast typewriting in Bangla and English language. Prior training and skill in using UNHCR’s proGres and the Biometrics Identity Management System (BIMS),
∎ Preference to candidates with a minimum of one-year working experience in the Joint Government of Bangladesh – UNHCR Registration.
∎ Work Experience
∎ A minimum of 5 years of experience in related fields is required,
∎ Proven experience in project management, preferably in registration and data entry service,
∎ Strong organizational and multitasking abilities with exceptional attention to detail registration documentation,
∎ Excellent communication and interpersonal skills to effectively collaborate with diverse stakeholders,
∎ Proficiency in project management tools and software
∎ Ability to work independently and handle multiple projects simultaneously,
∎ Experience working with national and international organizations that are contributing to the Humanitarian assistance for Rohingya Refugees is a significant advantage,
∎ Prior experience with Refugees is desirable,
∎ Experience of working with the Red Cross and Red Crescent Societies,
∎ Languages
∎ Excellent knowledge of both written and oral English is required,
∎ S/he should possess excellent speaking skills in Rohingya.
∎ S/he must be fluent in both spoken and written Bangla and English languages.
∎ Key Competencies
∎ Proven ability to work independently with minimal supervision and direction.
∎ Capable of working with others in a participatory and capacity-building manner.
∎ Ability to establish and maintain excellent contacts with colleagues, government officials, community representatives and contractors.
∎ Self-motivated, versatile and adaptable to different cultures and people.
∎ Ability to multi-task and prioritize work schedules.
∎ Strong community liaison, mobilization and negotiation skills required.
∎ Working knowledge of MS Office Applications required.
∎ Good in both oral and written English;
∎ Strong communication skills and ability to work with a team to achieve organizational goals;
∎ Good negotiation skills, and the ability to bring consensus among people
∎ Personal Qualities:
∎ Organizational skills, methodological and logical approach to tasks and problem-solving.
∎ Excellent skills in all areas of English, especially writing, including drafting skills.
∎ Good presentation, facilitation, and note-taking skills.
∎ Ability to organize, analyze and synthesize large amounts of information.
∎ Demonstrated ability to promote collaboration.
∎ Lateral relationships
∎ Establish and ensure effective working relationships with in BDRCS MRRO staff.
∎ Ensure effective working relationships with BDRCS and UNHCR.
∎ Lateral relationships
∎ Establish and ensure effective working relationships with BDRCS MRRO staff.
∎ Ensure effective working relationships with BDRCS and UNHCR.

Responsibilities & Context:
∎ Coordinate with the UNHCR Registration team to implement registration project activities as plan 2025.
∎ Manage and coordinate projects related to the establishment or improvement of Registration centers,
∎ Support the registration interviews for refugees/FDMNs and record information collected into UNHCR ProGres and the Biometrics Identity Management System (BIMS) databases, including biodata, photographs, biometrics, and specific needs according to the Standard Operating Procedures (SOPs).
∎ Develop project plans, timelines, and budgets in collaboration with relevant stakeholders,
∎ Support in related registration processes, including scheduling, ushering, reception,
∎ Oversee the repair works of facilities, ensuring compliance with safety regulations,
∎ Monitor project progress, identify potential risks or issues, and implement solutions to ensure timely completion,
∎ Conduct regular site visits and inspections to ensure quality standards are met,
∎ Prepare reports, documentation, and presentations on project status and outcomes,
∎ Liaise with government agencies, community partners, and internal teams to facilitate project communication and alignment
∎ Participate to internal meetings, outside meetings, and weekly meetings with UNHCR.
∎ Ensuring that the facility remains clean, sanitary, and well-organized.
∎ Purchasing items as per approved requisition. Maintain detailed and accurate record of purchase committee meetings including agendas, meeting minutes, follow-up/action points.
∎ Ensure that follow up of document approvals by concerned authorities is done timely and consistently and keep the Deputy Director/ Program Manager updated as required,
∎ Responsible for ensuring all project documents and records are maintained,
∎ Perform other duties as may be assigned. Any other relevant duties as requested by the line manager/concerned authorities.
∎ The Red Cross Red Crescent movement is the largest volunteer organization in the world. The Bangladesh Red Crescent Society (BDRCS) is a national society of the movement, constituted on 31 March 1973 by the President's Order No. 26 of 1973 with retrospective effect from 16 December 1971. This is the biggest humanitarian organization in Bangladesh. As an auxiliary to the government, the Society provides humanitarian assistance to the vulnerable people over the last 48 years and has undertaken a wide range of activities in humanitarian response, disaster management, health, capacity building and in promoting Red Cross/ Red Crescent ideals and principles.
∎ Bangladesh Red Crescent Society is looking for a suitable Bangladeshi national for the following position under Myanmar Refugee Relief Operations (MRRO) at Cox’s Bazar:
∎ Project Name : Myanmar Refugee Relief Operations (MRRO), Cox’s Bazar
∎ Duration of Contract : Up to 31 December 2025 (extendable)
∎ Salary Range : As per projects salary structure
∎ Age : 36 years (Age limit will be relaxed in case of potential candidate)
∎ Report to : Deputy Director, MRRO
∎ Responsible for : Project Coordination and Accountable to Program Manager
∎ Location : BDRCS MRRO Office, Cox’s Bazar
∎ Job Purpose
∎ Registration is a key activity to ensure proper records of all persons of concern. The registration of the Rohingya is conducted jointly by the Government of Bangladesh and UNHCR, supported by BDRCS through its various operational facilities and competencies. In response to the increased demand for registration activities for verification of the Registered Refugees in the Registered camps in Kutupalong and Nayapara and the continuous registration of the Rohingya population in thirty-one camps in Cox’s Bazar district and Bhasan Char, BDRCS expanded its operations with approval from UNHCR. This expansion involved hiring a Registration Officer, FRA, enumerators, and Rohingya semi-skilled volunteers, acquiring office supplies, renting micro cars, and covering other associated expenses. Under the direct supervision of the Programme Manager, the Registration Officer will be responsible for overall responsible of the Registration project activities of Myanmar Refugee Relief Operations (MRRO) of BDRCS. The position will work closely with the UNHCR, the Refugee Relief and Repatriation Commissioner (RRRC) Registration team and MRRO management at Cox’s Bazar.
∎ Position Summary: The Registration Officer will provide direction and guidance to Facility management in the interpretation and application of relevant registration laws, regulations, policies, practices and procedures. Supervise and manage a team of data entry staff, providing training, guidance, and support as needed. Develop and implement efficient data entry processes and procedures to ensure accurate and timely completion of tasks. Assisting the Registration team of UNHCR and RRRC and MRRO with the collection of all information and data collected, documented, and reported in a timely manner for UNHCR and internal purposes of BDRCS. The Registration Officer is responsible to produce the periodic reports on Myanmar Refugee Relief Operation (MRRO) in Cox's Bazar for project management team. The Registration Officer will support programme manager and other MRRO personnel to follow good practices in PSEA implementation, while the final responsibility for institutional PSEA efforts lies with the BDRCS Management.
∎ Duties and Responsibilities:
∎ The responsibilities include but are not limited to:
∎ Coordinate with the UNHCR Registration team to implement registration project activities as plan 2025.
∎ Manage and coordinate projects related to the establishment or improvement of Registration centers,
∎ Support the registration interviews for refugees/FDMNs and record information collected into UNHCR ProGres and the Biometrics Identity Management System (BIMS) databases, including biodata, photographs, biometrics, and specific needs according to the Standard Operating Procedures (SOPs).
∎ Develop project plans, timelines, and budgets in collaboration with relevant stakeholders,
∎ Support in related registration processes, including scheduling, ushering, reception,
∎ Oversee the repair works of facilities, ensuring compliance with safety regulations,
∎ Monitor project progress, identify potential risks or issues, and implement solutions to ensure timely completion,
∎ Conduct regular site visits and inspections to ensure quality standards are met,
∎ Prepare reports, documentation, and presentations on project status and outcomes,
∎ Liaise with government agencies, community partners, and internal teams to facilitate project communication and alignment
∎ Participate to internal meetings, outside meetings, and weekly meetings with UNHCR.
∎ Ensuring that the facility remains clean, sanitary, and well-organized.
∎ Purchasing items as per approved requisition. Maintain detailed and accurate record of purchase committee meetings including agendas, meeting minutes, follow-up/action points.
∎ Ensure that follow up of document approvals by concerned authorities is done timely and consistently and keep the Deputy Director/ Program Manager updated as required,
∎ Responsible for ensuring all project documents and records are maintained,
∎ Perform other duties as may be assigned. Any other relevant duties as requested by the line manager/concerned authorities.

Skills & Expertise:

Compensation & Other Benefits:
∎ As per projects salary structure

Employment Status: Contractual

Job Location: Cox's Bazar

Read Before Apply:

Departmental clearance will be required for internal candidates.

If you think you are competent enough for the position, please apply online before 5:00 pm, January 30, 2025.

BDRCS is an equal opportunity employer. Only shortlisted candidates will be notified for interview.

Company Information:
∎ The Bangladesh Red Crescent Society
∎ 684-686 Boro Mogh Bazar, Red Crescent Sarak | Dhaka-1217
∎ Red Cross - Red Crescent movement is the largest volunteer organization in the world. Bangladesh Red Crescent Society (BDRCS) is a national society of the movement, constituted on 31 March 1973 by the President`s Order No. 26 of 1973 with retrospective effect from 16 December 1971. This is the biggest humanitarian organization in Bangladesh. As an auxiliary to the government, the Society provides humanitarian assistance to the vulnerable people over the last 48 years and has undertaken a wide range of activities in humanitarian response, disaster management, health, capacity building and in promoting Red Cross/ Red Crescent ideals and principles.

Address::
∎ 684-686 Boro Mogh Bazar, Red Crescent Sarak | Dhaka-1217
∎ Red Cross - Red Crescent movement is the largest volunteer organization in the world. Bangladesh Red Crescent Society (BDRCS) is a national society of the movement, constituted on 31 March 1973 by the President`s Order No. 26 of 1973 with retrospective effect from 16 December 1971. This is the biggest humanitarian organization in Bangladesh. As an auxiliary to the government, the Society provides humanitarian assistance to the vulnerable people over the last 48 years and has undertaken a wide range of activities in humanitarian response, disaster management, health, capacity building and in promoting Red Cross/ Red Crescent ideals and principles.

Application Deadline: 30 Jan 2025

Category: NGO/Development