Receptionist

Job Description

Title: Receptionist

Company Name: Al-Hidaayah International School

Vacancy: 1

Age: 18 to 25 years

Job Location: Chattogram (Panchlaish)

Salary: --

Experience:

• 1 to 4 years
• The applicants should have experience in the following business area(s): University, Hotel, Immigration and Education Consultancy Service
• Freshers are also encouraged to apply.

• HSC

• Diploma in Hotel Management

• 1 to 4 years
• The applicants should have experience in the following business area(s): University, Hotel, Immigration and Education Consultancy Service
• Freshers are also encouraged to apply.

• Age 18 to 25 years
• Only Male

Front Office Management:

• Greet and assist all visitors, students, and parents in a courteous and professional manner, ensuring a welcoming atmosphere at all times.
• Maintain a tidy and organized reception area that reflects the school’s positive image.

Communication Hub:

• Answer, screen, and route incoming calls promptly and professionally; take accurate messages and ensure timely follow-up.
• Serve as a key communication link between school administrators, teachers, and parents to ensure smooth information flow.
• Handle general inquiries in person, by phone, and via email with accuracy, patience, and confidentiality.

Administrative Support:

• Provide general administrative and clerical support including document preparation, data entry, photocopying, filing, scanning, and correspondence management.
• Manage incoming and outgoing mail and courier services efficiently.
• Assist with ordering, inventory control, and maintenance of office supplies and equipment.
• Support the administrative team in day-to-day operational tasks and special assignments.

Record Keeping & Data Management:

• Maintain and update student and staff records in the school’s information management system.
• Record attendance and contact information accurately while ensuring confidentiality and compliance with data protection regulations.
• Assist in preparing reports, lists, and other documentation as required by management.

Scheduling & Event Coordination:

• Coordinate and maintain school calendars, appointments, and meeting schedules.
• Assist in organizing school events, parent-teacher meetings, workshops, and official visits.
• Provide logistical support before, during, and after school events to ensure smooth execution.

Other Responsibilities:

• Support the school management with any additional duties as assigned, contributing to the overall efficiency and positive environment of the institution.
• Uphold the values, mission, and vision of the school through professional conduct and teamwork.
• Manage the visitor sign-in/out process, issue visitor passes, and ensure compliance with the school’s safeguarding and security policies.

• Medical allowance
• Salary Review: Yearly
• Festival Bonus: 2