Purchase Officer

Job Description

Title: Purchase Officer

Company Name: Ibrahim Cardiac Hospital & Research Institute

Vacancy: --

Age: 25 to 33 years

Job Location: Dhaka

Salary: Tk. 28000 (Monthly)

Experience:

• At least 3 years
• The applicants should have experience in the following business area(s): Hospital

Education:

MBA or equivalent in Supply Chain/Inventory Management. 

Experience:    

At least 3 Years working experience in relevant field. Experience in hospital supply chain may be given preference. 

Other:

 Ø  Computer literacy particularly in the use of Word Processing (Both English & Bangla), Excel, Power Point presentation etc.

­­­­Ø  Familiarity with ERP or inventory management systems is an advantage.

• At least 3 years
• The applicants should have experience in the following business area(s): Hospital

• Age 25 to 33 years

Job Summary:

Reviews and coordinates complex purchase requests, including requests for quotes, bid proposals, complex one-time orders, and complex multi-term orders in accordance with Ibrahim Cardiac Hospital’s policies and the BADAS procurement policy. Guide the work of purchasing assistant. The incumbent will be responsible to the Manager, Supply Chain for his day to day works.

Essential Functions:

1.      Plan, Coordinate, and execute procurement of medical and non-medical items as per approved requisitions.

2.      Prepare comparative statements, purchase proposals, and notes for approval by the competent authority.

3.      Issue Purchase Orders (PO), Work Orders, and follow up with suppliers to ensure timely delivery.

4.      Ensure procurement of items meets approved specifications, approved quality standards,

5.      Monitor stock levels in coordination with stores to prevent stock-out or over-stocking of critical items.

6.      Assist in vendor evaluation, enlistment, and performance review.

7.      Handle procurement through RFQ, tender, or direct purchase as per hospital procurement policy.

8.      Support import procurement activities, LC processing, and coordinate with banks and clearing agents, if applicable.

9.      Ability to prepare comparative statements, purchase proposals, and official correspondence.

10.  Conducts bid openings, evaluates bids and proposals to determine responsive low bid, assures selection in accordance with established criteria assures full competition and documentation of actions, issues award letters or contracts.

11.  Negotiates with suppliers establishing price, delivery quantity, payment, scope of work, change orders, researches sources of supply, verifies sole source validity and determines methods of procurement action.

12.  Provides liaison services between vendor sales managers and department heads for procurement procedures, order status, and problem resolution, advise departments on cost effective alternatives.

13.  Resolves problems relating to procurement actions such as bid disputes and vendors’ protests in conformance with contract law and in coordination with legal counsel when required.

14.  Maintains records in accordance with established policies and procedures and audit guidelines.

15.  Assists HoD and relevant officers with complex procurements.

16.  To check purchase orders and confirm the items received by store and comply with the purchase order raised.

17.  Responsible of following up with the Hospital vendors in delivery and receiving orders.

18.  Prepares monthly reports about the procurement activities for the Procurement Panel.

19.  Keep a record of all goods purchased for the stores and advice about consumption and prices.

20.  Any other tasks as assigned by the authority and the head of the department.

As per our organizational rules.