Finance & Admin. Officer

Job Description

Title: Finance & Admin. Officer

Company Name: DALIT

Vacancy: 1

Age: Na

Job Location: Khulna (Dumuria)

Salary: Tk. 17000 (Monthly)

Experience:

• At least 3 years
• The applicants should have experience in the following business area(s): NGO

• Bachelor of Business Administration (BBA) in Accounting

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field (Master’s preferred).

• Professional certification such as CA (CC), ACCA, or CMA will be considered an asset.

• At least 3 years
• The applicants should have experience in the following business area(s): NGO

• • Minimum 3 years of experience in financial management roles, preferably in development or NGO sectors.

• • Demonstrated experience in project budgeting, donor reporting, and audit preparation.

• • Experience working on rights-based projects or those involving civic engagement, gender inclusion, or governance is an advantage.

• Skills and Competencies:

• • Strong understanding of financial systems, accounting principles, and donor compliance.

• • Advanced skills in MS Excel, and accounting software such as QuickBooks, Tally, or similar.

• • Attention to detail with strong analytical, organizational, and time management skills.

• • High integrity, ethical behavior, and the ability to work in a culturally diverse team.

• • Strong communication skills in Bangla and English.

Project: Smiles for all ! A holistic approach to oral health in Bangladesh

Job Location: Chuknagar (Dumuria), Khulna

The Finance & Admin Officer will oversee the financial management, accounting, and budget tracking of the civic engagement project. S/he will be responsible for maintaining financial systems in compliance with organizational policies and donor regulations, ensuring timely financial reporting, and supporting audits. The Finance & Admin Officer will work closely with the Manager and program teams to ensure efficient financial operations and accountability for all activities under the four project outcomes.

Key Responsibilities:

1. Financial Management & Accounting

• Maintain accurate and up-to-date accounting records for the project using approved financial systems.

• Record all financial transactions in accordance with national standards and donor-specific requirements.

• Manage project petty cash, bank reconciliations, and vouchers with proper documentation and coding.

• Monitor day-to-day expenses related to awareness, community dialogues, youth trainings, procurement, and advocacy forums.

2. Budgeting & Forecasting

• Prepare monthly, quarterly, and annual financial reports including budget vs. actual analysis.

• Support the Manager in preparing detailed budgets and forecasts for activities such as stakeholder workshops, Model Union implementation, mobile app development, and youth internships.

• Track budget consumption across different outcomes and flag potential over/under-spending in a timely manner.

3. Grants & Donor Compliance

• Ensure compliance with donor/DALIT financial guidelines, procurement policies, and documentation protocols.

• Prepare fund requests and ensure timely disbursement to field activities and partner service providers.

• Liaise with external/internal auditors and provide necessary documentation for financial and donor audits.

4. Procurement & Logistics Oversight

• Support procurement processes for goods and services (e.g. ICT equipment, media campaign materials, event logistics) ensuring adherence to procurement policies.

• Maintain inventory and fixed asset register for the project office and supported unions.

• Monitor vendor contracts and maintain records for payments and service deliveries.

5. Capacity Building and Coordination

• Train field teams on basic financial recordkeeping and expense documentation.

• Coordinate with DALIT’s central finance team and contribute to organizational financial strengthening.

• Assist in building financial systems sustainability beyond the project period through cost recovery planning.

• Other Benefits: As per the project allocation.