Project Officer, Budget and Finance, Shelter, HCMP

Job Description

Title: Project Officer, Budget and Finance, Shelter, HCMP

Company Name: BRAC

Vacancy: --

Age: Na

Job Location: Cox`s Bazar (Ukhia)

Salary: Negotiable

Experience:

• At least 2 years
• The applicants should have experience in the following business area(s): NGO, Development Agency

Bachelor in any relevant subject from any reputed university/institute

• At least 2 years
• The applicants should have experience in the following business area(s): NGO, Development Agency

• Financial Documentation, Organizational Compliance, Purchase Request Management, Recordkeeping Standards, Safeguarding Policies

• Attention to Detail, Communication, Data Management, Problem-Solving, Time Management, MS word, MS Excell

• Accountability, Integrity, Transparency, Collaboration, Respect for Diversity

This position will be reportable to Manager, Budget & Finance -SMS & Shelter. He/she will support the team in managing financial documentation, verifying labor bills, and tracking purchase requests. This role ensures accuracy in financial transactions, maintains organized records for auditing purposes, and upholds compliance with organizational policies. The Assistant also acts as a safeguarding advocate, promoting a safe workplace through training sessions and reporting procedures.

• Collect labor bills from the field, verify their accuracy and completeness, and submit them to the Accounts department for timely processing, ensuring compliance with organizational policies and financial controls.

• Maintain detailed records of all bills, vouchers, and other financial documents, ensuring they are organized, accurate, and easily accessible for auditing and reporting purposes.

• Assist in the preparation of IOUs (I Owe You) by gathering necessary documentation, tracking the status of IOUs, and submitting them to the Regional Office (RO) for approval before forwarding them to the Accounts department for processing.

• Collect and review master rolls of labor bills to ensure accuracy and compliance, submitting these rolls to the Accounts team for timely payment and record-keeping.

• Track Purchase Requests (PRs) to enhance financial management, ensuring all requests are processed efficiently and aligning with budgetary constraints.

• Collaborate with the Accounts department to ensure all financial transactions are accurately recorded and reconciled, supporting overall financial integrity within the organization.

• Communicate with field staff to clarify discrepancies in labor bills and ensure proper documentation, fostering a transparent and accountable financial process.

• Any other relevant work assigned by supervisor

Safeguarding:

• Ensure the safety of program participants, individuals who come into contact with the organization, and team members from any harm, abuse, neglect, harassment, and exploitation, including sexual exploitation and abuse (SEA), in order to achieve the program's safeguarding goals. Act as a key source of support, guidance, and expertise on safeguarding to establish a safe working environment.

• Practice, promote, and endorse the safeguarding policy among team members, ensuring the implementation of safeguarding standards in all actions.

• Follow the safeguarding reporting procedures in the event of any reportable incidents and encourage others to do the same

Festival Bonus, Health & Life Insurance, Paternity/ Maternity leave and others as per Organisation policy.