Project Officer, Admin, Finance & Logistics, FSSL, HCMP

Job Description

Title: Project Officer, Admin, Finance & Logistics, FSSL, HCMP

Company Name: BRAC

Vacancy: --

Age: Na

Job Location: Anywhere in Bangladesh

Salary: Negotiable

Experience:

• At least 2 years
• The applicants should have experience in the following business area(s): NGO, Development Agency

Bachelor's on relevant degree in Business Administration, Accounting, Finance, or a related field from any UGC approved recognized University or institute

• At least 2 years
• The applicants should have experience in the following business area(s): NGO, Development Agency

• Knowledge of Bangladeshi financial and accounting systems

• Strong analytical and computer skills

• Experience in administration, finance, and logistics in project settings

• Ability to manage stakeholder relationships in sensitive contexts

• Proficient in MS Office (Word, Excel, PowerPoint)

• Able to work independently and within teams

• Effective communication and presentation skills

• Strong negotiation and influencing abilities

• Excellent in organization and coordination

• Skilled in task prioritization and deadline management under pressure

• Adaptive, culturally sensitive, and capable of working across complex structures

The Project Officer-Administration, Finance, and Logistics will support the Project by ensuring efficient coordination with finance, logistics, and procurement departments. This role is pivotal in managing administrative functions, procurement activities, and logistics, ensuring smooth operations and compliance with organizational standards.

Coordination and Support:

• Coordinate with finance, logistics, and procurement departments to ensure comprehensive support to field operations.

• Assist with day-to-day administrative functions and meet logistics requirements for the sector.

• Administrative and Contract Management:

• Manage administrative and logistics-related contracts for purchasing goods and services.

• Oversee supplies and stock management for the project.

Budgeting and Financial Support:

• Assist in preparing the admin and logistics-related budget.

• Support financial operations, ensuring proper process and compliance in bill voucher and IOU payments.

• Prepare regular reports on expenses and budgets.

• Visitor and Event/Workshop Coordination:

• Coordinate and support for arranging visits to camps and host communities for visitors.

• Coordinate transportation and accommodation for guests and delegates with relevant internal authorities.

• Organize and coordinate workshops and meetings for the project.

Procurement and Compliance:

• Ensure project procurement and purchase requisition activities are conducted in coordination with the procurement sector.

• Maintain compliance with organizational standards throughout procurement processes.

Data Management and Reporting:

• Develop, maintain, and update sector databases.

• Organize a filing system for important and confidential sector documents.

• Prepare reports and presentations with statistical data as required.

Working Conditions:

• The position may require travel to project sites and field locations.

• Ability to work under pressure and meet tight deadlines.

• This refined job description ensures clarity in responsibilities and expectations, making it easier for potential candidates to understand the role's requirements and objectives.

Safeguarding:

• Ensure the safety of Programme Participants, people who come into contact with the organisation and team members from any harm, abuse, neglect, harassment and exploitation including sexual exploitation and abuse (SEA) to achieve the programme's goals of safeguarding implementation. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.

• Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.

• Follow the safeguarding reporting procedure in case any reportable incident takes place and encourage others to do so.

• Mobile bill

• Weekly 2 holidays

• Festival Bonus

• Health & Life Insurance

• Paternity/ Maternity leave

• others as per Organisation policy.