Project Coordinator

Job Description

Title: Project Coordinator

Company Name: LILY CHARITIES

Vacancy: 1

Age: Na

Job Location: Dhaka

Salary: Negotiable

Experience:

• At least 2 years
• The applicants should have experience in the following business area(s): NGO

• Bachelor/Honors

• Bachelor’s degree in a relevant field (e.g., education, international development, or business administration); Master’s preferred.

• At least 2 years
• The applicants should have experience in the following business area(s): NGO

Experience

• Minimum of 2 years of experience in program or project management, preferably in the non-profit or education sector.

• Proven track record of working with international donors and managing small teams.

Skills & Competencies

• Strong leadership and decision-making skills.

• Excellent communication skills in Bangla and English, both written and spoken.

• Ability to build and nurture relationships with diverse stakeholders.

• Financial literacy, including budgeting and financial reporting.

• Knowledge of regulatory and legal frameworks for NGOs in Bangladesh

• Problem-solving and risk management

• Passion for education and literacy initiatives.

Personal Attributes

• Adaptable, resourceful, and solutions-oriented.

• Culturally sensitive and committed to ethical practices.

• A self-starter with a strong sense of accountability and integrity.

About Us:

We are a mission-driven organization dedicated to disrupting intergenerational poverty in Bangladesh by increasing access to books and improving literacy rates. We partner with local schools to establish libraries, foster a love for reading, and empower communities through education. Our organization is locally led and supported by an international network of donors.

We are seeking a highly motivated and dynamic Project Coordinator who will support the project manager and team by handling organizational and administrative tasks to ensure projects are completed on time, within budget, and to the required quality standards in Bangladesh. This is a pivotal role for someone passionate about literacy, education, and community development.

Job Context:

Project Planning,Implementing and Reporting.

Location: Dhaka, Bangladesh (with periodic travel within the country)

Job Type: Work at Office Based / Work from Home (Both as per requirement)

• Office Time: 8-4pm

• Working days: 5

• Weekend days:2

Key Responsibilities;

Planning & Scheduling

• Assisting in project planning and defining project scope, objectives, and requirements.

• Coordinating and managing schedules, resources, and information using project management software like Asana, Trello, or MS Project.

• Tracking project progress against deadlines and milestones, updating timelines as needed.

• Organizing and facilitating meetings, including preparing agendas, recording meeting minutes, and tracking action items.

Documentation & Reporting

• Creating and maintaining comprehensive project documentation, such as project plans, scope statements, risk logs, and change logs.

• Preparing and distributing progress reports and provide regular status updates to stakeholders.

• Ensuring all project activities and documentation adhere to quality standards, frameworks, and regulatory requirements.

Communication & Coordination

• Serving as a central liaison and point of contact between project teams, stakeholders, clients, and external vendors/suppliers.

• Facilitating effective communication channels to ensure everyone is informed of project developments and updates.

• Fostering team collaboration and resolving minor conflicts or issues among team members.

Budget & Resource Management

• Assisting with budget monitoring and expense reporting.

• Tracking expenditures, managing invoices, and processing purchase orders to ensure financial prudence.

• Supporting resource allocation, ensuring the team has the necessary equipment and tools at the right time.

Risk & Issue Management

• Identifying potential risks or issues and escalating them to the project manager when necessary.

• Maintaining an issue tracker and supporting the resolution of problems through proper follow-up.

Admin Support

• Handle administrative tasks, manage paperwork, and support project managers with daily operations.

Salary: BDT (18,000 - 20,000 monthly (And Negotiable, depending on candidate`s experience and skill)

Compensation \& other benefits:

• Commensurate with experience

• Salary Review: Yearly

• Festival Bonus: 1 (Yearly)

• Career growth opportunity.

Why Join Us?

• This role offers the opportunity to make a tangible difference in the lives of children and communities in Bangladesh. You will be part of a small but impactful team, where your ideas and leadership will directly shape the future of our organization.