Programme Support Officer (Liaison and administration)
Job Description
Title: Programme Support Officer (Liaison and administration)
Company Name: Solidaridad Network Asia
Vacancy: Not specific
Job Location: Anywhere in Bangladesh
Employment Status: Contractual
Educational Requirements:
∎ Bachelors/Masters in any discipline from a renowned institution/public university college;
Experience Requirements:
∎ 3 to 5 year(s)
Job Context:
∎ The Programme Support Officer will be responsible for a range of administrative as well as liaison and event support activities related to office operation, logistic assistance, visitor management and financial transactions. S/he will have to maintain professional interaction with internal employees and external stakeholders. The incumbent should have excellent communication skills, both verbal and written, and typing ability in both Bangla and English. S/he will have to organize and support meetings, events and maintaining proper filing systems for invoice and payment procedures.
∎ The Programme Support Officer will work under the overall direct supervision and guidance of Senior Admin Officer and will collaborate with finance team to perform the following key duties and accountabilities related to administrative, financial management, procurement and disbursement-related services;
∎ Employment Type:Project based fixed term
Job Responsibilities:
∎ Programme Support:
∎ Assist in the preparation of required documentation related to program activities, including budgets.
∎ Assist day-to-day project administrative responsibilities including determining funds available for operations management.
∎ Assist in organizing and executing workshops/meetings. Responsible for the logistics management for the meetings and workshops.
∎ Assist in the planning and organization of all program related national /international travel including itineraries, travel letters, travel authorizations, visas, ticketing and hotel reservations for program as well as project staff.
∎ Manage processes related to the commissioning of consultants undertaking specific pieces of work for the team, and act as point of contact for consultants undertaking reviews and evaluations;
∎ Provide project management administration support including managing sign off and commissioning of work;
∎ Liaison:
∎ Ensure clear and consistent communication with all national and global stakeholders of SNA;
∎ Develop and maintain a comprehensive contact database on public affairs.
∎ Establish links and liaison with key stakeholders to further company position.
∎ Identify business / strategic issues and plan, implement and coordinate events.
∎ Evaluate corporate communication on an ongoing basis and provide feedback to senior management.
∎ Coordination with NGO Affairs' Bureau:
∎ Maintain close coordination with NGOAB and lead the communication and process related work with NGOAB.
∎ Assist in the preparation and conceptualization of all kind of NGOAB related documents (FD4, FD6, FD7 etc.)
∎ Maintain all international travel related process and procedure.
∎ General Administration:
∎ Air ticketing for project
∎ Provide logistic support to staff during field visit.
∎ Preparing documents in Bengali for official communication.
∎ Perform other related duties as required.
Additional Requirements:
∎ Minimum 3/5 years of relevant experience at the national or international organizations; proven experience in the relevant position;
∎ Experience in maintaining liaison with NGOAB, NGOs and other government institutions.
∎ Must be able to type Bengali in Bijoy package
∎ Good written and verbal communication skills in English, including the ability to set out a coherent argument in presentations and stakeholders' interactions.
∎ Ability to communicate effectively with a wide range of relevant contacts.
∎ Sound narrative and analytical writing skills;
∎ Professional computer skills especially in MS office (especially Excel and Word) and emails;
∎ Person Specifications & Attributes:
∎ Good interpersonal skills and negotiations skills and ability to work confidently and constructively with colleagues with the team and beyond;
∎ Exhibit a highly adaptable and flexible approach to work in demanding situations with the capacity to undertake varied tasks simultaneously to deliver to deadlines;
∎ A highly cooperative team player possesses willingness to work collaboratively with staffs of different disciplines;
∎ Pro-active approach and High level of commitment towards organization and responsibilities.
∎ Maintain confidentiality of sensitive information or strategic and management decisions.
Salary:
∎ Solidaridad offers an attractive compensation
Compensation & Other Benefits:
∎ Solidaridad Asia pay scales and Service Rule. The benefits package includes provident fund, one festival bonus, gratuities and medical insurance as per the organizational policy.
Application Deadline: March 15, 2020
Company Information:
∎ Solidaridad Network Asia
Category: NGO/Development
Deadline Expired on 15th Mar 2020
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