Procurement Officer
Job Description
Title: Procurement Officer
Company Name: The Bangladesh Red Crescent Society
Vacancy: 1
Job Location: Cox's Bazar
Employment Status: Contractual
Educational Requirements:
∎ Masters/ Bachelor's degree in business administration/Management or relevant discipline.
∎ Diploma in Supply Chain management will be preferred.
Experience Requirements:
∎ At least 5 year(s)
Job Context:
∎ Currently Bangladesh Red Crescent Society is looking for a suitable Bangladeshi national for the following position under Population Movement Operation (PMO), Cox`s Bazar:
∎ Organizational Unit/Department : Logs (Procurement, Fleet and Warehouse), PMO
∎ Reporting line : Logistic Officer, BDRCS, PMO
∎ Duration of contract : Until 30.06.2020 (with possibility of extension)
∎ Duty station : PMO, Cox`s Bazar
Job Responsibilities:
∎ Compliance:
∎ To ensure audit trail compliance in maintaining a proper full filing system both digital and hard copy documents.
∎ To ensure safety of files and records including procurement documents and supplier profiles.
∎ Procurement: Support in procurement of goods and services including the following actions;
∎ To ensure pre-qualification and registration of suppliers using the BDRCS supplier registration form.
∎ To regularly update the supplier database ensuring accurate information is recorded.
∎ To conduct supplier performance evaluation
∎ Support sourcing strategy and purchase processes within the BDRCS procurement procedures.
∎ To ensure suppliers invited to quote deal with the goods and services requested for.
∎ To conduct tender processes in accordance with BDRCS procurement procedures.
∎ To ensure proper sequence in Tendering processes and keep accurate organized records for all tender proceedings.
∎ To coordinate sample analysis and Comparative bids analysis of offers received from suppliers.
∎ To update requestors on their requests at least once a week via email.
∎ To coordinate delivery of goods and services with requestors on inspection and warehouse team for storage.
∎ To support payments processing for all goods and services.
∎ Committee on contracts (CoC):
∎ Assist the COC by writing minutes for the COC proceedings.
∎ To assist in booking venues for the CoC meetings.
∎ To follow up CoC members to sign for meeting minutes.
∎ To assist the CoC in opening bids.
∎ To support the CoC in handling the opening and closing of the tender box.
∎ Ensure all CoC minutes are in the CoC File.
∎ Ensure quality delivery in procurement:
∎ Execute the purchase and delivery of supplies in a timely and cost-effective manner.
∎ Ensure value for money when purchasing goods.
∎ Ensure goods and services are purchased as per the following guidelines:
∎ Supplier management:
∎ Establish and maintain a good professional working relationship with current suppliers.
∎ Maintain an up to date supplier database including license renewals and tax compliance.
∎ Keep records of non-performing and non-responsive suppliers.
∎ Safely manage bid bonds and performance bonds submitted by suppliers.
∎ Ensure when successful supplies and executed contracts are complete, performance bonds are released.
∎ Ensure where suppliers breach agreements performance bonds are forfeited and issued to IFRC.
∎ Keep records of very responsive active suppliers whose performance is excellent.
∎ Verify errors in the supplier database contact information and update this.
∎ Ensure a file for suppliers' warranties and guarantees is kept and regularly updated.
∎ Keep records on compliance from suppliers including standardization certificates. E.g. WHO, GMP, Warranty.
Additional Requirements:
∎ At least 5 years' experience in procurement activities, in-depth knowledge and understanding of procurement management, procurement ethics and donor compliance is essential.
∎ Strong negotiating skills and stress management techniques.
∎ Excellent communications skills both in Bangla and English. Known to Chittagonian language will be added as extra quality.
∎ Good knowledge on Public Procurement Rules, VAT, Tax and Customs duty, etc.
∎ Should have good understanding of MS Office applications.
∎ Age Limit : 45 years (may be relaxed for potential candidates)
Salary:
∎ Up to BDT.50,000/-
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 28 Jun 2021
Company Information:
∎ 22 Jun 2021
∎ The Bangladesh Red Crescent Society
Category: NGO/Development
:
Source: bdjobs.com
Deadline Expired on 28th Jun 2021
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