Procurement Associate

Job Description

Title: Procurement Associate

Company Name: Jhpiego Bangladesh

Vacancy: --

Age: Na

Job Location: Dhaka

Salary: --

Experience:

• 1 to 2 years
• The applicants should have experience in the following business area(s): NGO

• Bachelor/Honors

• Bachelor degree, preferably in Business Administration or relevant subject

• 1 to 2 years
• The applicants should have experience in the following business area(s): NGO

• 1-2 years experience is preferred

• Female candidates are encouraged to apply.

Preferred Qualifications

• Proven understanding of system knowledge/ procurement/ warehousing/ supply chain.

• Practical experience to maintain procurement related compliance as per the organization policy

• Excellent computer skills with all Microsoft Office programs (MS Word, Power Point, Excel)

• Excellent communication and coordination skills

• Ability to manage a varied workload, work under pressure, priorities and meet deadlines

• Self-motivated, flexible and adaptable to the needs of the organization

This position will be mainly responsible for assisting Procurement Officer for day to day procurement functions of Jhpiego Bangladesh office. S/he will review submitted PR whether everything is properly mentioned and check the goods whenever vendors deliver as per the product specification. The incumbent will also support bill processing and some other general administrative tasks.

Responsibilities

Procurement

• In collaboration with purchase requester, assist in drafting specifications for all goods and services,

• Assist in estimating costs and solicit quotations/proposals in accordance with FAR and AIDAR regulations and following Jhpiego procurement policies and procedures,

• Place orders on time and follow up to ensure timely delivery of the items or service and report as appropriate to the supervisor and the requesting unit on the status of the order.

• Ensure quality of the goods or services delivered are in accordance with the purchase requisition and supplier invoice.

• Check and record bills according to requisition and ensuring compliance in bill processing.

• Ensure that all relevant items are recorded in the office inventory files.

• Assist in maintaining the inventory file up to date and conducting regular inventory reviews.

• Maintain copies of procurement file with all supporting documents for any future reference or audit purpose.

• Manage all returns, warranty and defect issues for procured goods and services.

• After vendor selection, check sample products, necessary valid documents, product origin source and others to avoid any legal complicacy.

• Negotiate with vendors’ prior approval and prepare purchase order with necessary terms and conditions for signature.

• Prepare a list of potential suppliers and update time to time.

Administrative

• Assist to the admin department for preparing the PR and ensure all office stationaries time to time when needed.

• Assist to the preparing office utility/vehicle/air ticket/hotel bill and send to supervisor for review and submit to finance.

• Help tracking agreements/Contract/TSC expiration and initiate for update.

• Support other teams to ensure smooth administrative operations.

• Jhpiego offers competitive salaries and a comprehensive employee benefits package.