Personal Secretary to Executive Director

Job Description

Title: Personal Secretary to Executive Director

Company Name: Akij Biri Factory Limited

Vacancy: --

Age: Na

Job Location: Dhaka

Salary: --

Experience:

• 3 to 5 years
• The applicants should have experience in the following business area(s): Tobacco

• Bachelor/Honors

• Bachelor`s degree required (Master`s degree preferred).

• Background in Business Administration, English, or related field is an advantage.

• 3 to 5 years
• The applicants should have experience in the following business area(s): Tobacco

• Minimum 3-5 years of experience as a Personal Secretary / Executive Assistant /similar administrative role.

• Experience supporting higher-level management is preferred.

• Excellent verbal and written communication skills in both English and Bangla.

• High proficiency in MS Office (Word, Excel, PowerPoint), Google Workspace, and email correspondence.

• Ability to handle pressure, meet deadlines, and multitask effectively.

Location: Dhaka, with frequent field visits across Bangladesh

Reports To: Executive Director

Job Summary

The Personal Secretary will provide high-level administrative, secretarial, and operational support to the Executive Director (ED). The role requires exceptional communication, professionalism, confidentiality, and the ability to manage multiple tasks efficiently in a fast-paced corporate environment.

Key Responsibilities

• Manage and maintain the ED`s daily calendar, appointments, schedules, and meetings.

• Prepare briefing notes, meeting agendas, minutes, and follow-up action items.

• Coordinate internal and external communication on behalf of the ED.

• Draft, review, and format official letters, emails, memos, notices, and reports.

• Maintain accurate and organized digital and hardcopy files.

• Arrange travel plans, hotel bookings, transportation, and itineraries.

• Prepare travel-related documents, expense statements, and activity reports.

• Coordinate internal meetings, workshops, and presentations.

• Assist in preparing meeting materials, reports, and presentations.

• Follow up on assigned tasks with department heads and stakeholders.

• Coordinate special assignments as directed by the ED.

• Competitive salary based on qualifications and experience.

• Provident-Fund (PF)

• Gratuity

• Festival bonuses: Two (02)

• Health service facility for employee and family members

• TA-DA

• Mobile allowance