Personal Secretary to COO

Job Description

Title: Personal Secretary to COO

Company Name: Reputed Group of Company

Vacancy: 1

Age: At least 28 years

Job Location: Dhaka

Salary: Negotiable

Experience:

• 5 to 8 years
• The applicants should have experience in the following business area(s): Group of Companies

• Bachelor/Honors

• Bachelor/Honors from any reputed University.

• 5 to 8 years
• The applicants should have experience in the following business area(s): Group of Companies

• Age At least 28 years
• Only Male

• Candidate must have to be smart, energetic & dynamic.

• Can do work under pressure.

• Excellent report writing & presentation skills.

• Strong organizational & multitasking skills.

• Ability to manage time effectively & prioritize tasks.

• Excellent communication skills both in Bangla & English.

• Sound knowledge of MS Office

If you're looking for a role where you can continue to make an impression, take the next step at Reputed Group of Company where your contributions will always be valued. We are currently seeking an ambitious individual to join this team in the role of Personal Secretary to COO.

Key Responsibilities:     

• Preparing various reports on business, presentations, and sales data analysis.
• Organize and manage the COO’s calendar, and schedule appointments, meetings, and events.
• Coordinate and prioritize appointments to ensure effective time management.

Communication:

• Manage incoming and outgoing communications (calls, emails, letters, and memos).
• Draft and proofread correspondence, ensuring professionalism and accuracy.
• Liaise with internal and external stakeholders, ensuring timely responses and action items.

Meeting Coordination:

• Schedule and prepare for meetings, including organizing agendas, taking minutes, and following up on action items.
• Prepare meeting rooms and ensure that all necessary materials are ready.

Document and File Management:

• Maintain filing systems (both physical and electronic) for important documents and records.
• Organize confidential documents and ensure secure storage.

Workplace Management:

• Manage office supplies and ensure the COO’s workspace is well-organized and maintained.

Problem Solving:

• Address any issues that arise in the COO’s day-to-day schedule or operations.
• Act as a point of contact for resolving administrative challenges.

Confidentiality:

• Maintain confidentiality in all dealings and tasks, especially when handling sensitive information related to the COO and the organization.
• Any other tasks assigned by Management.

• Mobile bill,Provident fund,Gratuity,Tour allowance
• Lunch Facilities: Partially Subsidize
• Salary Review: Yearly
• Festival Bonus: 2

Pick & Drop facility Other benefits as per Company Policy.