OT in charge

Job Description

Title: OT in charge

Company Name: Farabi General Hospital

Vacancy: 1

Age: 25 to 55 years

Job Location: Dhaka (Dhanmondi)

Salary: Tk. 25000 (Monthly)

Experience:

• At least 5 years
• The applicants should have experience in the following business area(s): Hospital, Diagnostic Centre, Clinic, Chamber

• Diploma in Nursing
• Bachelor/Honors

• At least 5 years
• The applicants should have experience in the following business area(s): Hospital, Diagnostic Centre, Clinic, Chamber

• Age 25 to 55 years
• Only Female

Job Responsibilities – OT In-Charge

Department: Operation Theatre (OT)
Organization: Farabi General Hospital Limited

1. OT Operations Management

• Supervise the overall daily operation of the Operation Theatre.

• Ensure OT is ready before every scheduled surgery.

• Prepare and coordinate the daily and weekly OT surgery schedule.

• Coordinate elective, emergency and urgent surgical procedures.

• Ensure surgeries start and finish on time and minimize unnecessary OT delays.

• Maintain smooth workflow between pre-operative, operative and post-operative areas.

• Ensure OT remains ready for emergency procedures 24/7.

2. Coordination with Doctors & Departments

• Coordinate with surgeons, anesthetists, nurses, OT technicians and attendants.

• Coordinate with wards, ICU, Emergency, laboratory, blood bank, pharmacy and CSSD.

• Confirm surgeon and anesthetist availability before finalizing the OT list.

• Communicate any changes, postponements or cancellations promptly.

• Ensure required investigations, consent and pre-operative requirements are completed before surgery.

3. Patient Safety & Surgical Checklist

• Ensure proper patient identification before surgery.

• Ensure correct patient, correct procedure and correct surgical site.

• Ensure completion of the WHO Surgical Safety Checklist or hospital-approved checklist.

• Verify required consent, investigation reports and other necessary documentation.

• Ensure proper patient handover between ward, OT and recovery area.

• Immediately report any patient-safety incident, complication or near miss to management.

4. Infection Prevention & Sterilization

• Maintain strict aseptic technique and infection-control practices inside OT.

• Ensure proper cleaning and disinfection before and after every procedure.

• Coordinate with CSSD for sterilization and availability of instruments.

• Verify sterilization indicators and sterile-pack integrity.

• Ensure proper handling of contaminated instruments and materials.

• Ensure appropriate segregation and disposal of biomedical waste and sharps.

• Monitor OT environmental cleanliness, ventilation, temperature and hygiene.

5. Staff Management

• Prepare OT staff duty rosters and shift schedules.

• Allocate duties to OT nurses, technicians, attendants and support staff.

• Monitor attendance, punctuality, discipline and performance.

• Ensure adequate manpower for both elective and emergency surgeries.

• Train and orient new OT staff.

• Conduct regular briefings regarding OT protocols, safety and infection control.

• Identify staff shortages and inform management for necessary action.

6. Equipment & Instrument Management

• Ensure proper functioning of:

  • OT table

  • Anesthesia machine

  • Patient monitors

  • Cautery/diathermy

  • Suction machine

  • OT lights

  • Surgical instruments

  • Oxygen and other medical gases

  • Emergency/crash equipment

• Maintain daily equipment-check records.

• Immediately report equipment malfunction to Biomedical/Engineering or Management.

• Coordinate preventive maintenance and servicing.

• Ensure emergency backup equipment is available.

7. OT Store & Consumables

• Monitor availability of surgical instruments, sutures, gloves, gowns, drapes, medicines and consumables.

• Maintain minimum and maximum stock levels.

• Prepare requisitions for required items.

• Monitor daily consumption and wastage.

• Prevent stock-outs during scheduled surgeries.

• Maintain proper records of high-value items, implants and special surgical materials.

8. Documentation & Records

Ensure proper maintenance of:

• OT Register

• Daily Surgery List

• OT Booking Register

• Patient In/Out Register

• Instrument Count Register

• Sterilization/CSSD Records

• Equipment Checklist

• Anesthesia-related records as applicable

• OT Cleaning Checklist

• Emergency Surgery Records

• Incident/Accident Reports

• OT Consumption & Stock Records

Accurate surgical logs, utilization records and incident reporting are core OT-management responsibilities.

9. Emergency OT Management

• Ensure immediate availability of OT for emergency surgeries.

• Coordinate rapidly with surgeons, anesthetists, nursing staff, ICU, Emergency and blood bank.

• Ensure emergency instruments, drugs, oxygen and other supplies are available.

• Maintain an emergency OT readiness checklist.

• Escalate critical shortages or operational problems immediately to management.

10. Quality & Performance Monitoring

• Monitor OT utilization and efficiency.

• Track surgery delays, cancellations and OT downtime.

• Identify causes of delays and take corrective action.

• Monitor infection-control compliance.

• Conduct periodic OT audits.

• Submit daily/weekly/monthly OT reports to management.

• Recommend improvements in OT workflow, patient safety and service quality.

11. Cleaning, Safety & Environment

• Ensure proper cleaning of OT before and after every surgery.

• Ensure terminal cleaning according to hospital protocol.

• Ensure proper disposal of biomedical waste.

• Monitor fire safety and emergency exits.

• Ensure medical-gas safety and electrical safety.

• Ensure restricted access and proper OT discipline.

12. Financial & Cost Control

• Monitor OT consumption and wastage.

• Control unnecessary use of consumables.

• Verify OT requisitions and consumption reports.

• Coordinate with Procurement and Store departments.

• Help management identify opportunities to improve OT utilization and reduce operational costs.

13. Reporting to Management

The OT In-Charge should submit regular reports covering:

Daily

• Total surgeries

• Elective surgeries

• Emergency surgeries

• Cancelled/postponed surgeries

• OT delays

• Equipment problems

• Stock shortages

• Incidents

Monthly

• OT utilization

• Number and type of surgeries

• Cancellation rate

• OT revenue/consumption information as applicable

• Infection-control observations

• Equipment maintenance

• Staff performance

• Major operational problems and recommendations

Key Performance Indicators (KPIs)

For Farabi, I would recommend evaluating the OT In-Charge on:

1. OT Utilization Rate

2. On-Time Surgery Start Rate

3. Surgery Cancellation Rate

4. Emergency OT Readiness

5. Infection-Control Compliance

6. Sterilization Compliance

7. Equipment Availability

8. Stock-Out Frequency

9. Documentation Accuracy

10. Patient Safety Compliance

11. Staff Attendance & Discipline

12. OT Cost/Wastage Control