Officer - Admin & Logistics
Job Description
Title: Officer - Admin & Logistics
Company Name: ActionAid Bangladesh
Vacancy: 01
Job Location: Cox's Bazar
Employment Status: Contractual
Educational Requirements:
∎ A university degree, preferably a graduate degree in relevant subject areas. Experience in the sector will also be considered favorably.
Experience Requirements:
∎ At least 3 year(s)
Job Responsibilities:
∎ Procurement and Inventory Management:
∎
∎ Procure fixed assets, stationery, print materials and other materials as per project requirement
∎ Maintain stocks of fixed asset and office supplies
∎ Liaise with different vendors
∎ Travel Management
∎
∎ Ensure air ticketing for national/international staff and consultants following project manual
∎ Assist in hotel reservations for staff, guests and visitors of the project
∎ Provide visa support to staff and consultants
∎ Manage and maintain the project vehicles and its drivers
∎ Logistic support and event management
∎
∎ Provide logistic support for meeting/seminar/workshop in booking venues and food; and purchasing print materials for events
∎ Initiate and monitor repair and maintenance for office building, furniture and equipment and project vehicle
∎ Keep records of all original MoU's, contracts, rental deeds, and insurance documents
∎ Maintain and control all admin issues - Accommodation, Transportation, Management, Safety & Security, Staff activities, and disciplinary actions of the company.
∎ Proactive approach to tackle situation in advance and address problems instantly.
∎ Keeping message of the officers/staffs in their absence.
∎ Must have sufficient knowledge in office management, file maintaining.
∎ Collecting & preserving the address of other organizations/company for communication when required.
∎ Responsible to keep track record of each day vehicle expenses and prepare and submit monthly report to Line Manager -Admin GM.
∎ Coordination of office management activities as act by duty officer.
∎ Supervising the housekeeping of the office premises and ensuring proper look and feel of the office floors and furniture layout.
∎ To monitor the security arrangement with coordination of the Head office
∎ To manage the office stationery inventory and distribution and monthly report generating.
∎ To coordinate with the various departments and the HOD's for all office administration support
∎ Any other assigned job by the Management.
Additional Requirements:
∎ At least 3 years of progressively responsible logistical and administrative work experience.
∎ Excellent skills in computer- based application packages i.e. MS Office and web-based applications/tools.
∎ Good understanding on staff safety, security, health and wellbeing issues.
∎ Proven experience to manage official fleet and vehicle movement.
∎ Ability to provide logistical support for any big and/or medium scale of official events.
∎ Understanding and experience to work on office management.
∎ Excellent interpersonal communication skills.
Salary: Tk. 68000 (Monthly)
Compensation & Other Benefits:
∎ Other admissible benefits such as mobile & modem allowanace, medical benefit, group life insurance etc.
Application Deadline: November 4, 2019
Company Information:
∎ ActionAid Bangladesh
∎ Business : ActionAid is an international anti-poverty agency working in over 40 countries, taking sides with poor people to end poverty and injustice together.
Category: General Management/Admin
Read Before Apply: Only those who meet the above requirements are requested to apply.
Source: bdjobs.com
Deadline Expired on 4th Nov 2019
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