Officer - Admin and Logistics

Job Description

Title: Officer - Admin and Logistics

Company Name: ActionAid Bangladesh

Vacancy: 1

Job Location: Cox's Bazar

Employment Status: Contractual

Educational Requirements:
∎ A university degree, preferably a graduate degree in relevant subject areas. Experience in the sector will also be considered favorably.

Experience Requirements:
∎ At least 3 year(s)

Job Context:
∎ Project: Sustainable Solutions and Protection for the Rohingya Community in Camps 10, 11 and 12 funded by UNHCR
∎ Types of contract : Fixed term contract
∎ Duration of Contract : Up to 31 December 2020
∎ Job Summary: Officer - Admin and Logistics will be responsible for providing necessary support in general office administration, flit management, procurement, travel, logistical services, staff health and safety-security issue, etc. S/he works in close collaboration with Administrative Unit, Finance Unit and Emergency/Humanitarian response project management team based in AAB Dhaka Office and Cox`s Bazar Office. The incumbent will maintain close communication with project managers, AAB`s local partner (s), vendors, suppliers and hotels etc.
∎ Relationships: Officer - Admin and Logistics will be reportable Coordinator - Finance and Admin. S/He has to maintain functional relationship with other project teams.

Job Responsibilities:
∎ Key responsibilities include (not limited to):
∎ Procurement and Inventory Management:
∎ Procure and secure fixed assets, stationery, print materials and other materials as per project requirement;
∎ Maintain stocks of fixed asset and office supplies;
∎ Liaise with different vendors;
∎ Travel Management :
∎ Ensure air ticketing for national/international staff and consultants following project manual;
∎ Assist in hotel reservations for staff, guests and visitors of the project;
∎ Provide visa support (if any) to staff and consultants;
∎ Manage and maintain the project vehicles and its drivers.
∎ Logistic support and event management:
∎ Provide logistic support for meeting/seminar/workshop in booking venues and purchasing print materials for events;
∎ Initiate and monitor repair and maintenance for office building, furniture and equipment and project vehicle;
∎ Keep records of all original MoU's, contracts, rental deeds, and insurance documents.
∎ Other Duties and Responsibilities:
∎ Maintain and control all admin issues - Accommodation, Transportation, Management, Safety & Security, Staff activities, and disciplinary actions of the company;
∎ Proactive approach to tackle situation in advance and address problems instantly;
∎ Keeping message of the officers/staffs in their absence;
∎ Must have sufficient knowledge in office management and file maintaining;
∎ Collecting & preserving the address of other organizations/company for communication when required;
∎ Responsible to keep track record of each day vehicle expenses and prepare and submit monthly report to Line Manager -Admin GM;
∎ Coordination of office management activities as act by duty officer;
∎ Supervising the housekeeping of the office premises and ensuring proper look and feel of the office floors and furniture layout;
∎ To monitor the security arrangement with coordination of the Head office;
∎ To manage the office stationery inventory and distribution and monthly report generating;
∎ To coordinate with the various departments and the HOD's for all office administration support;
∎ Any other assigned job by the Management.

Additional Requirements:
∎ At least 3 years of progressively responsible logistical and administrative work experience.
∎ Excellent skills in computer- based application packages, i.e.; MS Office and web-based applications/tools;
∎ Good understanding on staff safety, security, health and wellbeing issues;
∎ Proven experience to manage official fleet and vehicle movement;
∎ Ability to provide logistical support for any big and/or medium scale of official events;
∎ Understanding and experience to work on office management;
∎ Excellent interpersonal communication skills

Salary:
∎ Competitive salary will be offered

Compensation & Other Benefits:
∎ Admissible benefits such as mobile & modem allowance, medical benefit, group life insurance etc.

Application Deadline: March 28, 2020

Company Information:
∎ ActionAid Bangladesh

Category: NGO/Development