Monitoring and Documentation Officer

Job Description

Title: Monitoring and Documentation Officer

Company Name: Jagrata Juba Shangha

Vacancy: 1

Age: At most 45 years

Job Location: Khulna

Salary: Tk. 47000 (Monthly)

Experience:

• 2 to 6 years
• The applicants should have experience in the following business area(s): NGO

• Bachelor/Honors

• A Bachelor / Master’s Degree in Urban & amp; Rural Planning, Social Sciences, Development Studies, Statistics, Environmental science or a related field from a reputed university

• 2 to 6 years
• The applicants should have experience in the following business area(s): NGO

• Age At most 45 years

• Female are encouraged to apply
• Experience : 2 to 6 years• The applicants should have experience in the following business area(s): NGO, Development Agency
• Qualification and Desirable Criteria : Excellent report writing capacity in English, Computer operating, governance and Minimum 2 year of working experience in M and E position
• Proficiency in both English and Bangla (spoken and written).
• Strong skills in Monitoring & amp; Documentation methodologies, both qualitative and quantitative research tools.
• Experienced with KOBO environment to collect data from field level.
• Ability to analysis and interpret data using software such as Excel, SPSS, or Stata.
• Familiarity with donor-funded programs and reporting requirements.
• Ability to work independently and collaboratively in a multicultural team environment.
• Experience in producing high-quality reports and making data-driven recommendations.

Candidates must comply with:

• Sexual exploitation and abuse are serious misconduct and grounds for disciplinary measures, including summary dismissal. Sexual activity with children (persons under the age of 18) is prohibited, regardless of the age of majority or local age of consent. Mistaken belief in the age of the child is not a defense.
• Agreed to share two valid referees’ information with valid email address and mobile number for reference check.
• Violation of the organization’s policies or indulgence in any conduct that is inappropriate, unsatisfactory or unacceptable to the management, may subject the Employee to strict disciplinary action, which may include, but not be limited to, warning, demotion, re-assignment, discharge and the termination of services.

Project : SCVL

Project period : Up to December 2026

Probable Assignment period : By July 2025

Working Station: Khulna Division

Job responsibilities:

Monitoring and Field Oversight

• Conduct monthly monitoring visits to check filed level children and community session, advocacy meeting, others program activity, and prepare documentation, and compliance with standards.

• Share detailed findings and actionable recommendations with the project team for follow-up.

• Support the implementation of monitoring frameworks and plans and track regular progress of all project activities based on outputs, and outcomes indicator

Feedback and Accountability

• Maintain and oversee the complaint and feedback mechanism in all project sites, ensuring confidentiality and responsiveness.

• According to M&E plan collect quarterly feedback from stakeholders to assess outcome-level changes.

• Facilitate quarterly feedback sessions with project team to enhance the program quality.

Data Management and Reporting

• Support data collection, extraction, and analysis to ensure quality and timely reporting.

• Conduct regular spot checks on KOBO data to assess accuracy, completeness, and supporting documentation.

• Ensure regular updates and track project performance against project impact matrix indicators; analyze and justify any variances in target achievements.

Documentation and reporting

• Compile and finalize monthly narrative reports by coordinating with program teams and using data from KOBO.

• Develop and use tools for pre- and post-event assessments, collate and analyze data, and include findings in event reports.

• Document detailed case stories for quarterly or annual reports, ensuring signed consent is obtained.

• Develop and regularly updating M&E plans for designated projects.

• Preparation of quarterly and annual reports including M&E-related sections, data visualizations, and analysis.

• Analyz qualitative and quantitative data (e.g., interviews, surveys, focus groups) to inform programmatic decision-making.

• Share key learning insights and recommendations with internal and external stakeholders.

Technical Support and Capacity Building

• Provide technical support in developing assessment tools and improving M&E practices across teams.

• Troubleshoot and resolve issues related to KOBO and coordinate with technical teams as needed.

• Conduct periodic Data Quality Assessments and ensure internal data audit readiness.

• Travel allowance: Actual