MIS & Documentation Officer (Mini-Garments)

Job Description

Title: MIS & Documentation Officer (Mini-Garments)

Company Name: Palli Mongal Karmosuchi (PMK)

Vacancy: 1

Age: 25 to 40 years

Job Location: Narayanganj, Dhaka (Ashulia)

Salary: Tk. 50000 - 50000 (Monthly)

Experience:

• At least 3 years

• Masters

• The ideal candidate should possess Bachelor (Hons.) and Master’s degree in Social Science/Development Studies/Statistics/Accounting/Management from a UGC-approved university. But Master’s degree in Statistics will be preferred.

• At least 3 years

• Age 25 to 40 years

• The candidate should have a minimum of three (3) years of work experience in monitoring and evaluation/MIS and documentation in a development organization that works in Bangladesh.·       
• Candidate having relevant experience of working in donor-funded projects would be preferred.·       
• Experience of working in enterprise development related projects will be an added advantage.·        
• Strong technical knowledge in reporting through online-based management information system;·        
• Excellent competency in working with MS Office packages;·        
• Excellent competency in performing data collection using paperless technologies like Open Data Kits/Kobo Toolbox;·        
• Strong analytical capacity using SPSS/STATA would be and added advantage;·        
• Good interpersonal and communication skills.

The ‘MIS and Documentation Officer’ will work under the direct supervision of the Project Manager and will undertake following duties and responsibilities, which are essential but not limited to:

Monitoring, Data Collection and Record Keeping

• Ensure that the baseline study and final evaluation of the sub-project level is completed smoothly and effectively;
• Monitor the implementation of project-level activities by visiting the fields frequently;
• Conduct field-level and real-time data collection maintaining consistent data collection standards/guidelines and/or protocols;
• Ensure proper record keeping of data and provide required support to team members during Resource-Efficient and Cleaner Production (RECP) screening/profiling and filling up the MIS reporting templates/forms;
• Proper archiving/preservation of collected data to meet the periodic data needs;

Data Verification, Entry and Cleaning

• Verify the authenticity and validity of the collected data by cross-checking with other records and re-visiting project participants;
• Implement the real-time data collection using tab/mobile applications;
• Input verified data into relevant databases or software systems;
• Perform data cleaning to remove duplications, errors, or inconsistencies;
• Ensure that the integrity of data is maintained throughout the entry process;

MIS Reporting and Documentation

• Maintain organized and accessible records of all data and activities;
• Assist Project Manager to prepare monthly/quarterly/yearly project progress report;
• Document and inform the team members on the anticipated procedural challenges and changes regarding data management;
• Ensure that all the documentations are up-to-date and well aligned with organizational policies, regulations and guidelines;
• Capture key lessons, document best practices and case stories;
• Assist in-house teams or consultants to prepare video documentaries, booklets, brochures, posters, banners, etc.

• Salary Review: Yearly
• Festival Bonus: 2

• Bosakhi Vata as per project policy.