Job Description
Title: MIS and Documentation Officer
Company Name: Gram Unnayan Karma (GUK)
Vacancy: 1
Age: at most 35 years
Location: Bogura
Minimum Salary: Tk. 50000 (Monthly)
Experience:
∎ At least 3 years
Published: 12 Mar 2025
Education:
∎ Master of Social Science (MSS), Bachelor of Social Science (BSS)
∎ Bachelor (Hons.) and Master’s degree in Social Science/ Development Studies/ Statistics from a UGC-approved university.
∎ Bachelor (Hons.) and Master’s degree in Social Science/ Development Studies/ Statistics from a UGC-approved university.
Requirements:
Additional Requirements:
∎ Age at most 35 years
∎ Experience Requirements
∎ The candidate should have a minimum of three (3) years of work experience in monitoring and evaluation/ MIS and documentation in a development organization that works in Bangladesh.
∎ Candidate having relevant experience of working in donor-funded projects would be preferred.
∎ Experience of working in enterprise development related projects will be an added advantage.
∎ Knowledge and Skills
∎ Strong technical knowledge in reporting through online-based management information system;
∎ Excellent competency in working with MS Office packages;
∎ Excellent competency in performing data collection using paperless technologies like Open Data Kits/ KoboToolbox;
∎ Strong analytical capacity using SPSS/ STATA would be and added advantage;
∎ Good interpersonal and communication skills.
∎ Age Limit
∎ Maximum 35 years of age on the last date of application
∎ Experience Requirements
∎ The candidate should have a minimum of three (3) years of work experience in monitoring and evaluation/ MIS and documentation in a development organization that works in Bangladesh.
∎ Candidate having relevant experience of working in donor-funded projects would be preferred.
∎ Experience of working in enterprise development related projects will be an added advantage.
∎ Knowledge and Skills
∎ Strong technical knowledge in reporting through online-based management information system;
∎ Excellent competency in working with MS Office packages;
∎ Excellent competency in performing data collection using paperless technologies like Open Data Kits/ KoboToolbox;
∎ Strong analytical capacity using SPSS/ STATA would be and added advantage;
∎ Good interpersonal and communication skills.
∎ Age Limit
∎ Maximum 35 years of age on the last date of application
Responsibilities & Context:
∎ The ‘MIS and Documentation Officer’ will work under the direct supervision of the Project Manager and will undertake following duties and responsibilities, which are essential but not limited to:
∎ Monitoring, Data Collection and Record Keeping
∎ Ensure that the baseline study and final evaluation of the sub-project level is completed smoothly and effectively;
∎ Monitor the implementation of project-level activities by visiting the fields frequently;
∎ Conduct field-level and real-time data collection maintaining consistent data collection standards/guidelines and/or protocols;
∎ Ensure proper record keeping of data and provide required support to team members during Resource-Efficient and Cleaner Production (RECP) screening/ profiling and filling up the MIS reporting templates/forms;
∎ Proper archiving/ preservation of collected data to meet the periodic data needs;
∎ Data Verification, Entry and Cleaning
∎ Verify the authenticity and validity of the collected data by cross-checking with other records and re-visiting project participants;
∎ Implement the real-time data collection using tab/mobile applications;
∎ Input verified data into relevant databases or software systems;
∎ Perform data cleaning to remove duplications, errors, or inconsistencies;
∎ Ensure that the integrity of data is maintained throughout the entry process;
∎ MIS Reporting and Documentation
∎ Maintain organized and accessible records of all data and activities;
∎ Assist Project Manager to prepare monthly/quarterly/yearly project progress report;
∎ Document and inform the team members on the anticipated procedural challenges and changes regarding data management;
∎ Ensure that all the documentations are up-to-date and well aligned with organizational policies, regulations and guidelines;
∎ Capture key lessons, document best practices and case stories;
∎ Assist in-house teams or consultants to prepare video documentaries, booklets, brochures, posters, banners, etc.
∎ Other Responsibilities
∎ Maintain liaison and coordination with PKSF regarding monitoring, evaluation, reporting, and documentation as well as make extensive field visits on a regular basis;
∎ Any other tasks, duties, or specific tasks assigned by the Project Manager and senior management of the organization.
∎ MIS and Documentation Officer
∎ under “Promoting sustainable mini garments through RECP practices” sub-project as a part of the ‘Sustainable Microenterprise and Resilient Transformation (SMART)’ project.
∎ Job Context
∎ Gram Unnayan Karma (GUK) is going to implement a sub-project titled ““Promoting sustainable mini garments through RECP practices” financed by PKSF-World Bank as a part of the ‘Sustainable Microenterprise and Resilient Transformation (SMART)’ project.
∎ The main objectives of the sub-project are as follows:
∎ This sub-project aims to promote resource-efficient, climate-resilient practices to ensure sustainability and reduce environmental impact,
∎ Enhance technical skills and operational capacity of workers and entrepreneurs through advanced training and support,
∎ Improve market competitiveness and access to financial resources for sustainable business growth and ensure safer, healthier work environments through better infrastructure, OHS measures, and modern facilities.
∎ Job Responsibilities
∎ The ‘MIS and Documentation Officer’ will work under the direct supervision of the Project Manager and will undertake following duties and responsibilities, which are essential but not limited to:
∎ Monitoring, Data Collection and Record Keeping
∎ Ensure that the baseline study and final evaluation of the sub-project level is completed smoothly and effectively;
∎ Monitor the implementation of project-level activities by visiting the fields frequently;
∎ Conduct field-level and real-time data collection maintaining consistent data collection standards/guidelines and/or protocols;
∎ Ensure proper record keeping of data and provide required support to team members during Resource-Efficient and Cleaner Production (RECP) screening/ profiling and filling up the MIS reporting templates/forms;
∎ Proper archiving/ preservation of collected data to meet the periodic data needs;
∎ Data Verification, Entry and Cleaning
∎ Verify the authenticity and validity of the collected data by cross-checking with other records and re-visiting project participants;
∎ Implement the real-time data collection using tab/mobile applications;
∎ Input verified data into relevant databases or software systems;
∎ Perform data cleaning to remove duplications, errors, or inconsistencies;
∎ Ensure that the integrity of data is maintained throughout the entry process;
∎ MIS Reporting and Documentation
∎ Maintain organized and accessible records of all data and activities;
∎ Assist Project Manager to prepare monthly/quarterly/yearly project progress report;
∎ Document and inform the team members on the anticipated procedural challenges and changes regarding data management;
∎ Ensure that all the documentations are up-to-date and well aligned with organizational policies, regulations and guidelines;
∎ Capture key lessons, document best practices and case stories;
∎ Assist in-house teams or consultants to prepare video documentaries, booklets, brochures, posters, banners, etc.
∎ Other Responsibilities
∎ Maintain liaison and coordination with PKSF regarding monitoring, evaluation, reporting, and documentation as well as make extensive field visits on a regular basis;
∎ Any other tasks, duties, or specific tasks assigned by the Project Manager and senior management of the organization.
∎ Employment Status
∎ Full-time
∎ Duration of the Position
∎ Contractual basis (initially one year and extended contract for project period based on performance)
Skills & Expertise:
Compensation & Other Benefits:
∎ Monthly BDT. 50,000/- (with other admissible benefits by the project budget such as festival bonus, mobile/internet bill, transport allowance etc.).
∎ Monthly BDT. 50,000/- (with other admissible benefits by the project budget such as festival bonus, mobile/internet bill, transport allowance etc.).
Employment Status: Full Time
Job Location: Bogura
Company Information:
∎ Gram Unnayan Karma (GUK)
∎ GUK Tower, Banani, Bogura.
∎ Gram Unnayan Karma (GUK is a national level non-government social development organization working throughout the country. The organization has been providing different support and services to the under-privileged people of Bangladesh by implementing microfinance, education, health, agriculture, fisheries, livestock, climate change resilience and market linkage activities to utilize their full potentialities. GUK has establish gGalore Ltd. as sister concern of the organization towards market linkage facility for its beneficiaries by setting up chain superstores that will sale all kinds of consumer goods of established brands as well as the products produced by GUK beneficiaries like garments, grocery items, handicrafts, processed food etc. in its stores, establish outlet and online market place throughout the country.
Address::
∎ GUK Tower, Banani, Bogura.
∎ Gram Unnayan Karma (GUK is a national level non-government social development organization working throughout the country. The organization has been providing different support and services to the under-privileged people of Bangladesh by implementing microfinance, education, health, agriculture, fisheries, livestock, climate change resilience and market linkage activities to utilize their full potentialities. GUK has establish gGalore Ltd. as sister concern of the organization towards market linkage facility for its beneficiaries by setting up chain superstores that will sale all kinds of consumer goods of established brands as well as the products produced by GUK beneficiaries like garments, grocery items, handicrafts, processed food etc. in its stores, establish outlet and online market place throughout the country.
Read Before Apply: Please apply only who are fulfilling all the requirements of this job
Application Deadline: 22 Mar 2025
Category: NGO/Development
