Job Description

Title: Manager - Finance & Admin

Company Name: SAINT-Bangladesh

Vacancy: 1

Job Location: Patuakhali

Employment Status: Full-time

Educational Requirements:
∎ Master's degree in accounting/finance or any other related discipline.

Experience Requirements:
∎ At least 7 year(s)

Job Context:
∎ `USAID`s Community Nutrition and Health Activity (CNHA)` funded by USAID, and implemented by CARE Bangladesh, aims to sustainably impact the nutrition and health of women and children in their first 1000 days of life. The activity will strive to achieve its goal by contributing to the areas of Strengthened community health systems to deliver nutrition, family planning, and health services; improving household nutrition and health behaviors; enhancing leadership and governance for improved nutrition; resilience of communities and households to potential nutrition shocks increased.
∎ SAINT-Bangladesh is a value-based non-profit and non-government organization (NGO), working in the survival strategies of the coastal areas disadvantage people since in 2001. It has registered under NGO Affairs Bureau in Bangladesh, and we believe in the integration & inclusion of humanitarian development and right-based approach in striving for people-centered sustainable development initiatives. It has maintained a level of transparency, participation, accountability, child and gender sensitivity and respect for human rights and dignity principles in management. SAINT-Bangladesh implemented different projects such as child rights and protection, education, health, women empowerment, IGA, DRR & CCA, WASH, and emergency response, etc.
∎ SAINT-Bangladesh is seeking a professional for the position of Manager -Finance and Admin for `USAID`s Community Nutrition and Health Activity (CNHA)` implemented by CARE Bangladesh. As a local implementing partner, the activity will be implemented by SAINT-Bangladesh in the Coastal Region of Patuakhali Cluster (Patuakhali, Barguna and Bhola Districts) from October 2023 to September 2027. Note that this requirement will depend on the availability of donor funds.
∎ Under CNHA, the consortium will work with different departments of the ministries, especially the Ministry of Health and Family Welfare (MoHFW) of the Government of Bangladesh (GoB) at the national, regional, and local levels, to improve nutrition status by strengthening the community health system and support the effective implementation of the Second National Plan of Action for Nutrition (NPAN2). This will work at multiple levels of local government institutions, specifically with the nutrition coordination committees at the district and upazila levels focusing on the community health system and strengthening the Core Team approach and local nutrition-governance mechanisms. The project will facilitate developing solutions emerging from communities, government departments, and the private sector. The CNHA will replicate proven best practices to scale up innovative local governance models for better nutrition by transforming the Union Development Coordination Committee (UDCC) into nutrition outcomes. Digital solutions related to health and Nutrition services are key strategies for improving nutrition. The project intends to impact several of the core challenges selected districts face in the North (Rangpur Cluster), Haor (Kishoreganj Cluster), Padma Basin (Madaripur Cluster), and Coastal Belt (Patuakhali Cluster) of Bangladesh.

Job Responsibilities:
∎ SAINT-Bangladesh, a local implementing partner is hiring a Manager - Finance and Admin. The Manager - Finance and Admin will be responsible for the management of financial and administrative activities of the SAINT-Bangladesh under CNHA while carrying out his/her day-to-day responsibilities. Under the guidance of the Project Manager, S/he will work closely with the project team for financial planning, fund management, HR and procurement planning, capacity building and periodic reporting, audits, and evaluation. S/he will play a crucial role in ensuring compliance with USAID's regulations, government guidelines, CARE standards, and own organization's policies. The Manager will also proactively troubleshoot field-related issues and serve as a technical expert in finance and compliance, offering intensive capacity-building support to staff.
∎ Responsibility # 1: Financial management including budgeting, monitoring, and reporting 40%
∎ Work as a key point of contact for [SAINT-Bangladesh] CNHA project's financial issues.
∎ Provide support to the project management team in preparation of the annual budget and budget narrative.
∎ Oversee the operations and development of the project's financial issues including budgeting, recruiting, training, and conducting regular assessments of financial procedures.
∎ Advice project team members and senior management on decisions related to the project's finances.
∎ Check the submission for accuracy and recommend fund release and expense adjustment.
∎ Prepare financial forecast with program support and track budget versus expenses to monitor the project's burn rate and update the program accordingly.
∎ Facilitate different audits, and address findings and recommendations.
∎ Review the overall financial monitoring system and closely monitor the projects' financial and procurement operations, ensuring compliance at all levels.
∎ Track the project's operational and activity-related expenses and take appropriate measures to make timely payments to consultants, vendors, service providers, etc.
∎ Prepare the financial and accrual reports as per project requirements.
∎ Ensure proper use of VAT coupons and timely submission of the VAT report.
∎ Responsibility # 2: Human resources management and project administration 20%
∎ Work with the HR department to ensure proper recruitment process and maintain documents accordingly.
∎ Ensure capacity development training and guidance to project staff on financial and administration issues.
∎ Establish a standard and systemic approach for prevention, control, and reporting related to fraud and corruption cases.
∎ Ensure the project closing plan is being executed as per donor's requirement and in a timely manner.
∎ Responsibility # 3: Project procurement activities 20%
∎ Ensure the procurement process of project goods and services following the required compliance.
∎ Prepare and maintain inventory tracking records.
∎ Ensure availability of adequate stationery, materials, and supplies for training and activities on time.
∎ Prepare inventory disposition plan during close-out as per Donor requirement.
∎ Responsibility # 4: Communication and liaison with partners and stakeholders 20%
∎ Maintain effective communication between the key personnel of CARE to ensure the requirements are met accordingly and timely.
∎ Maintain effective communication with project staff and different departments at SAINT-Bangladesh.
∎ Map, update, and maintain suppliers, vendors, and contractors' contact information and communication.
∎ Regularly orient suppliers, vendors, and contractors on standard policy, procedure, and compliance rules and safeguarding.

Additional Requirements:
∎ The duties and responsibilities set out above are partial. The role holder may be required to carry out additional duties within the reasonableness of her/his level of skills and experience. Ready to work in any natural disaster or emergency anywhere in Bangladesh.
∎ Minimum 7 years of professional experience in finance, administration, and grants management in the development sectors
∎ Working experience in USAID-funded projects is preferable.
∎ Committed to achieving results in a short time frame and under time pressure.
∎ Excellent communication skills and ability to effective coordination among sections.
∎ Excellent interpersonal skills, cost-effectiveness, value for money, and integrity
∎ Ability to set priorities, plan, and organize the work.
∎ Skilled in computer literacy, application software, internet, and email communication.
∎ Good understanding of and commitment to promote Gender, Equity, and Diversity Inclusion (GEDI) related concepts, ideas, and best practices
∎ Additional Requirements : National ID number and a Motorcycle valid driving license number must be added.
∎ Skills: Good facilitation skills
∎ Strong interpersonal communication skills
∎ Good influencing skills
∎ Proven ability to organize meetings/events
∎ Ability to visit communities frequently
∎ Good writing skills in Bangla
∎ Motorcycle driving with valid driving license
∎ Attitude: To work in a team.
∎ To protect children in connection.
∎ To be non-discriminatory and gender-sensitive.

Salary: Tk. 50000 (Monthly)

Compensation & Other Benefits:
∎ As per organizational policy and availability of donor/partner fund

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 2 Oct 2023

Company Information:
∎ 30 Sep 2023
∎ SAINT-Bangladesh
∎ Address : Ohi Bhabon, C & B Road, Alekanda (In front of Thana Council), Barisal-8200
∎ Business : SAINT-Bangladesh is a non-political, non-government and non-profit voluntary organization. SAINT-Bangladesh concerns its resources and think-tank to identifying the regional problems and providing sustainable solutions to those. SAINT-Bangladesh focus of the organization is establishing human right, Primary Health, Water & Sanitation, HIV/AIDS and experience on DRR & Rehabilitation from the deprived corners, specially for the Extreme & Excluded child, Woman, Men and disabilities. SAINT-Bangladesh presently working at Barisal and Khulna Division. Training of SAINT-Bangladesh is entailed of UN agencies and pre-qualified NGO of UNDP etc.

Category: NGO/Development

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