HR & Admin Officer

Job Description

Title: HR & Admin Officer

Company Name: Mukti Cox's Bazar

Vacancy: 01

Age: at most 45 years

Location: Cox's Bazar (Ukhia)

Salary: Tk. 65000 - 68500 (Monthly)

Experience:
∎ At least 3 years
∎ The applicants should have experience in the following business area(s):NGO

Published: 28 Dec 2024

Education:
∎ Postgraduate/master’s in human resources management or related field.
∎ Knowledge of the local context in the Rohingya community.
∎ Experience in implementing HR management software .
∎ Experience in Payroll management.
∎ Familiarity with Bangladeshi labor laws and regulations.
∎ Sensitivity to cultural and diversity issues.
∎ At least 3 years’ work experience in a relevant role.
∎ Fluency in relevant languages (e.g., Rohingya, English).
∎ Postgraduate/master’s in human resources management or related field.
∎ Knowledge of the local context in the Rohingya community.
∎ Experience in implementing HR management software .
∎ Experience in Payroll management.
∎ Familiarity with Bangladeshi labor laws and regulations.
∎ Sensitivity to cultural and diversity issues.
∎ At least 3 years’ work experience in a relevant role.
∎ Fluency in relevant languages (e.g., Rohingya, English).

Requirements:

Additional Requirements:
∎ Age at most 45 years
∎ Maintain open and professional relations with all the project team members, promoting a strong & respectful team spirit, ensuring effective communication, and opportunities for debriefing.
∎ Consistently and dedicatedly monitor/assess the safety and security of the team, promptly reporting concerns or incidents to Mukti Cox’s Bazar management and liaising with other external parties as required to maintain/enhance the security environment.
∎ Other duties as assigned by the supervisor to ensure quality implementation and contribution to Mukti Cox’s Bazar.
∎ Strong facilitation skills, proven experience in conducting trainings/capacity building on education related issues in English and Bengali.
∎ Demonstrated experience working in the FDMN response, humanitarian programs, and collaboration with other humanitarian actors.
∎ Ability to communicate clearly, concisely, and persuasively, including the ability to advocate for and simplify complex education concepts.
∎ Excellent English and Bangla oral and written communication skills.
∎ Can effectively translate to and from English to Bangla to Chittagong/Rohingya language.
∎ Strong computer skills, including Microsoft Office package.
∎ Maintain open and professional relations with all the project team members, promoting a strong & respectful team spirit, ensuring effective communication, and opportunities for debriefing.
∎ Consistently and dedicatedly monitor/assess the safety and security of the team, promptly reporting concerns or incidents to Mukti Cox’s Bazar management and liaising with other external parties as required to maintain/enhance the security environment.
∎ Other duties as assigned by the supervisor to ensure quality implementation and contribution to Mukti Cox’s Bazar.
∎ Strong facilitation skills, proven experience in conducting trainings/capacity building on education related issues in English and Bengali.
∎ Demonstrated experience working in the FDMN response, humanitarian programs, and collaboration with other humanitarian actors.
∎ Ability to communicate clearly, concisely, and persuasively, including the ability to advocate for and simplify complex education concepts.
∎ Excellent English and Bangla oral and written communication skills.
∎ Can effectively translate to and from English to Bangla to Chittagong/Rohingya language.
∎ Strong computer skills, including Microsoft Office package.

Responsibilities & Context:
∎ Manage the full spectrum of HR functions, including recruitment, onboarding, attendance, leave and off boarding processes.
∎ Coordinate with relevant personnel to identify staffing needs and assist in drafting job descriptions.Employee Relations:
∎ Foster a positive work environment by addressing employee concerns, conflicts and grievances.
∎ Facilitate communication between management and staff, promoting a transparent and open dialogue.
∎ Organize team-building activities and initiatives to enhance employee morale and engagement.Training and Development:
∎ Identify training needs and coordinate professional development opportunities for staff.
∎ Conduct regular training sessions for staff on HR policies, procedures and code of conduct.
∎ Maintain records of staff training and development activities.Performance Management:
∎ Support the implementation of performance appraisal systems and processes.
∎ Assist in the identification of training and development needs based on performance evaluations.
∎ Work with PC to address performance issues and develop improvement plans.Compliance and Documentation:
∎ Implement and oversee HR policies and procedures, ensuring compliance with organization’s & donor policies, national & international labor laws.
∎ Maintain accurate and up-to-date personnel records, including personal files, attendance and leave records.
∎ Prepare and submit required HR reports to management and relevant authorities. Administration and Facilities:
∎ Oversee daily administrative operations, including office maintenance, supplies and equipment.
∎ Manage office facilities and ensure a safe and conducive working environment.
∎ Coordinate with logistic & procurement team for procurement of office supplies and services.
∎ Develop and implement protocols for effective office management.
∎ Arrange venue & necessary support for training/meeting & prepare meeting minutes.Health and Safety:
∎ Implement health and safety protocols to ensure the well-being of staff.
∎ Conduct regular safety drills and training sessions on emergency procedures.
∎ Collaborate with relevant stakeholders to address health and safety concerns.Coordination with Partners:
∎ Liaise with external partners, government agencies and other stakeholders on HR and administrative matters.
∎ Facilitate the exchange of information and collaboration between the organization and external entities.Policy Compliance & Safeguarding:
∎ Advocate for the integration & upholding Core humanitarian Standard (CHS) among team & stakeholders.
∎ Raise awareness among team & stakeholders about the importance of policy compliance of organization, government & donor and safeguarding in the context of the Rohingya response.
∎ Safeguarding and PSEA: To meet the program's objectives for safeguarding and PSEA implementation, make sure team members are protected from any harm, abuse, neglect, harassment, and exploitation. serve as a major resource for help, direction, and knowledge on safeguarding & Child protection for developing a safe workplace. To ensure that safeguarding standards are used in every course of action, team members should practice, advocate, and embrace safeguarding policy concerns.
∎ The HR & Admin Officer is responsible to assist to H/O to recruitment and selection process, maintain and preserve personal files of project staffs, maintain leave record, supervise and monitor and conduct performance evaluation of project staff, assist Project Coordinator in his day-to-day admin related activities and preserve all confidential and legal documents, etc. He will be responsible for assisting in the day-to-day operations of the HR department, including recruitment and onboarding, employee relations, performance management, and HR administration.
∎ Human Resources Management:
∎ Manage the full spectrum of HR functions, including recruitment, onboarding, attendance, leave and off boarding processes.
∎ Coordinate with relevant personnel to identify staffing needs and assist in drafting job descriptions.
∎ Employee Relations:
∎ Foster a positive work environment by addressing employee concerns, conflicts and grievances.
∎ Facilitate communication between management and staff, promoting a transparent and open dialogue.
∎ Organize team-building activities and initiatives to enhance employee morale and engagement.
∎ Training and Development:
∎ Identify training needs and coordinate professional development opportunities for staff.
∎ Conduct regular training sessions for staff on HR policies, procedures and code of conduct.
∎ Maintain records of staff training and development activities.
∎ Performance Management:
∎ Support the implementation of performance appraisal systems and processes.
∎ Assist in the identification of training and development needs based on performance evaluations.
∎ Work with PC to address performance issues and develop improvement plans.
∎ Compliance and Documentation:
∎ Implement and oversee HR policies and procedures, ensuring compliance with organization’s & donor policies, national & international labor laws.
∎ Maintain accurate and up-to-date personnel records, including personal files, attendance and leave records.
∎ Prepare and submit required HR reports to management and relevant authorities.
∎ Administration and Facilities:
∎ Oversee daily administrative operations, including office maintenance, supplies and equipment.
∎ Manage office facilities and ensure a safe and conducive working environment.
∎ Coordinate with logistic & procurement team for procurement of office supplies and services.
∎ Develop and implement protocols for effective office management.
∎ Arrange venue & necessary support for training/meeting & prepare meeting minutes.
∎ Health and Safety:
∎ Implement health and safety protocols to ensure the well-being of staff.
∎ Conduct regular safety drills and training sessions on emergency procedures.
∎ Collaborate with relevant stakeholders to address health and safety concerns.
∎ Coordination with Partners:
∎ Liaise with external partners, government agencies and other stakeholders on HR and administrative matters.
∎ Facilitate the exchange of information and collaboration between the organization and external entities.
∎ Policy Compliance & Safeguarding:
∎ Advocate for the integration & upholding Core humanitarian Standard (CHS) among team & stakeholders.
∎ Raise awareness among team & stakeholders about the importance of policy compliance of organization, government & donor and safeguarding in the context of the Rohingya response.
∎ Safeguarding and PSEA: To meet the program's objectives for safeguarding and PSEA implementation, make sure team members are protected from any harm, abuse, neglect, harassment, and exploitation. serve as a major resource for help, direction, and knowledge on safeguarding & Child protection for developing a safe workplace. To ensure that safeguarding standards are used in every course of action, team members should practice, advocate, and embrace safeguarding policy concerns.

Skills & Expertise:

Workplace:
∎ Work at office

Employment Status: Full Time

Job Location: Cox's Bazar (Ukhia)

Job Highlights:
∎ Human Resources Management.
∎ Training and Development.
∎ Compliance and Documentation.
∎ Administration and Facilities.
∎ Health and Safety:
∎ Human Resources Management.
∎ Training and Development.
∎ Compliance and Documentation.
∎ Administration and Facilities.
∎ Health and Safety:

Read Before Apply:

Mukti Cox’s Bazar is one of the recognized organization in the development sector in Cox’s Bazar that has been working at Cox's Bazar, Chattogram, Bandarban and Noakhali district since 1996. In continuation of that, Mukti Cox’s Bazar is seeking for " HR & Admin Officer " for UNICEF funded project titled " Rohingya children and adolescents receive gender responsive, quality, inclusive education through the Myanmar curriculum in Cox’s Bazar ". Interested candidates must be send their application with cover letter, CV with names of two references current/ previous professionals, 2 copies recent color passport size photograph, educational and experience certificates, clean photocopy of national ID card to the undersigned on or before 04 January 2025. No application will be entertained after that time. Application must be submitted to the Director-Human Resources, Mukti Cox's Bazar, Head Office, Mukti Bhaban, Goldighirpar, Cox's Bazar-4700 or to [email protected] or online.

Please write the position applied for on the top of the envelope or in the subject line. Only short-listed candidates will be called for interview. Qualified female candidates are encouraged to apply for this position.         

(Mukti Cox's Bazar has a non-negotiable policy of ZERO TOLERANCE towards Safeguarding. All employees are expected to abide by the Code of Conduct, Protection from Sexual Exploitation and Abuse (PSEA), HR Policy, Financial Policy, Gender Policy, Safeguarding Policy, the Child Safeguarding Policy, and Anti-fraud Policy of Mukti Cox's Bazar.         

Mukti Cox's Bazar is committed to ending gender inequality and achieving a gender balanced workforce. Mukti Cox's Bazar promotes equal opportunities for women and men from different caste, ethnic and religious backgrounds and encourages them to apply for this post).