HR & Admin

Job Description

Title: HR & Admin

Company Name: InfoTitan Limited

Vacancy: 01

Age: 25 to 40 years

Job Location: Dhaka

Salary: Negotiable

Experience:

• 1 to 3 years

• Bachelor of Business Administration (BBA)

• 1 to 3 years

• Age 25 to 40 years

Key Skills & Knowledge

• People & Staff Handling: Proven ability to manage, motivate, and direct both office staff and operational ground teams, with strong conflict resolution and diplomatic skills.

• Inventory & Asset Management: Demonstrated experience with inventory control processes, stock tracking systems, and physical asset auditing.

• Financial Management: Proficiency in tracking administrative budgets, managing petty cash, analyzing supply costs, and reviewing vendor invoices.

• Labor Law & Compliance: Solid understanding of local labor laws, employment regulations, working hours standards, and statutory requirements.

• Tools & Software: Proficiency in HRIS platforms, attendance management, MS Excel/Google Sheets (for budget and inventory logging), and general office software.

• Communication: Exceptional verbal and written communication skills to interact effectively with management, staff, vendors, and external partners.

The organization is actively expanding its business footprint and requires a versatile HR & Admin Manager to ensure operational stability while supporting workforce growth. Within this operating model, Human Resources and Administration serve as the core backbone connecting operational execution, employee well-being, and organizational governance.

This role operates in a fast-paced environment that requires balancing people-first leadership with structured administrative control. The position carries dual responsibility: driving full-lifecycle recruitment, enforcing labor law compliance, and nurturing employee engagement, while concurrently overseeing facilities, vendor management, health and safety standards, and general day-to-day office operations.

Key Responsibilities

1. Human Resources Management

Talent Acquisition & Onboarding

• Recruitment Strategy: Lead end-to-end recruitment processes, including job postings, candidate sourcing, screening, interviews, background checks, and offer negotiations across all team levels.

• Pipeline Development: Build and maintain active talent pipelines utilizing online job platforms, professional networks, recruitment agencies, and direct sourcing.

• Onboarding: Oversee new hire orientation and onboarding workflows to ensure smooth integration into corporate culture, IT systems, and company policies.

Employee Relations & Engagement

• Act as the primary point of contact for employee inquiries, grievances, conflict resolution, and policy clarification.

• Design and execute employee engagement initiatives, wellness activities, and recognition programs to maintain positive workplace culture and retention.

• Conduct workplace investigations when necessary, ensuring objective, fair, and documented outcomes.

Performance Management & Development

• Coordinate periodic performance evaluation cycles, goal-setting frameworks, and appraisal systems in alignment with department leaders.

• Identify cross-departmental skill gaps and organize targeted internal training sessions or external professional development programs.

Payroll Support & HR Compliance

• Track daily attendance, leave balances, and working hours via attendance management systems to deliver accurate payroll inputs to the finance team.

• Maintain complete, updated, and confidential employee files within the HRIS.

• Ensure company policies and operations adhere strictly to local employment laws, statutory regulations, and filing deadlines.

2. General Administration & Facility Operations

Office & Facility Management

• Oversee day-to-day office operations, ensuring clean, organized, safe, and functional working environments.

• Manage physical infrastructure, desk allocation, space planning, utilities, and general maintenance services.

• Ensure functional upkeep of office hardware, security access controls, fire safety systems, and office equipment.

Vendor & Supplier Relations

• Source, evaluate, negotiate, and manage contracts with external service providers (stationery, IT assets, cleaning teams, security agencies, catering, and maintenance technicians).

• Monitor vendor performance against contractual Service Level Agreements (SLAs) and verify invoices prior to finance sign-off.

Administration, Facility & Financial Operations

• Office Supply & Inventory Tracking: Maintain a structured tracking system for all office stationery, operational supplies, kitchen inventory, and consumables to prevent shortages or over-stocking.

• Admin Expense & Budget Management: Monitor and record day-to-day office expenses, review petty cash for administrative purchases, and control supply budgets to prevent cost overruns.

• Vendor & Service Management: Source, negotiate, and audit external vendors (cleaning, security, IT hardware, and catering); verify invoices against deliverables prior to financial sign-off.

Health, Safety & Policy Administration

• Formulate, update, and enforce general administrative SOPs, office protocols, and operational guidelines.

• Direct workplace health and safety protocols, including emergency response plans, fire drills, and physical security measures.

• Mobile bill,Weekly 2 holidays
• Festival Bonus: 2

Benefits & Perks

• Financial & Communication Allowances: Competitive salary along with a monthly mobile allowance.

• Festival Bonuses: 2 Festival Bonuses per year.

• Work-Life Balance: Standard 5-day work week with fixed Friday and Saturday weekend holidays.

• Workplace Culture: Open, collaborative, and friendly work environment with approachable leadership.

• Office Amenities: Unlimited tea and coffee to keep you energized throughout the workday.