Finance Specialist - LIUPCP

Job Description

Title: Finance Specialist - LIUPCP

Company Name: UNDP

Vacancy: 01

Job Location: Dhaka

Employment Status: Contractual

Educational Requirements:
∎ Masters' Degree in Finance, Accounting, Business Administration or other related professional degree in financial management.

Experience Requirements:
∎ At least 8 year(s)

Job Responsibilities:
∎
∎ The Finance Specialist will work under the direct supervision of the Operations Coordinator and guidance of the National Project Director and National Project Manager, and in close coordination with UNDP Finance Unit to achieve the following:
∎
∎ Summary of Key Functions:
∎
∎ • Ensuring strategic direction of Project finance management;
∎ • Effective and accurate financial resources management and oversight;
∎ • Project budget management;
∎ • Ensure accuracy and reliability of financial reports; assist to different audits;
∎ • Facilitation of knowledge building and knowledge sharing;
∎
∎ Ensuring strategic direction of Project finance management:
∎ Compliance of operations with UNDP and GoB rules, regulations, policies, procedures and monitoring achievement of results of LIUPC;
∎ Provision of advice on strategies, policies and plans affecting LIUPC finance managements, delivery of practice advisory, knowledge and learning services;
∎ LIUPCP business processes mapping and establishment of internal Standard Operating Procedures;
∎ Continuous analysis and monitoring of the financial situation, presentation of forecasts for management;
∎ Elaboration and implementation of cost saving and reduction strategies (including introduction and development of e-banking);
∎ Implementation of transparency, accountability and efficiency of Town financial reporting through introducing IT based accounting system;
∎ Routinely monitors financial exception reports for unusual activities, transactions, and investigates anomalies or unusual transactions. Informs management of the results of investigation when satisfactory responses are not obtained;
∎ Identify and analyze of potential fiduciary risks which may occur and affect the achievement of LIUPC objectives; prepare mitigation strategy to reduce fiduciary risk.
∎ Effective and accurate financial resources management and oversight:
∎ Financial analysis and oversight for all resources managed by the LIUPC and provision of professional advice to the project management;
∎ Full compliance with UNDP POPP/National Implementation Modality (NIM), UNDP rules and regulations of financial processes, financial record keeping, reporting and proper planning, supporting follow up audit, implementation of the effective internal control framework,
∎ Design Chart of Accounts (CoA) of the project to meet government and donor requirements, align financial data with M&E data, tools and techniques.
∎ Assess degree of compliance with donor agreement and keep update project management on currency exchange loos/gain,
∎ Review of Letter of Agreements (LoA) including associated documentation;
∎ Review of Town financial reports and recommended to release fund;
∎ Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas,
∎ Conduct regular budget check for requisitions, POs and vouchers in ATLAS;
∎ Timely review of cash position to ensure sufficient funds on hand for disbursements;
∎ Monitor disbursement of funds periodically to inform management and implementation of activities in accordance LoA, UNDP rules and regulations;
∎ Reconcile FACE/FR with combined Delivery Report (CDR),
∎ Ensure all Atlas related transactions, a.i, budget analysis, upload budget, monitor project budget, enter necessary GLJE in Atlas ect.
∎ Regularly monitor programme delivery through ATLAS, run relevant reports, and prepare clear, user-friendly financial spreadsheets, reports, statements and/or other supporting documentation for project management;
∎ Identify and report on budgetary shortfalls/surpluses as well as results based indicators to ensure effective and efficient control and delivery of multi-donor funds;
∎ Effective liaison between the LIUPC Management, UNDP, and Town Management, on administrative, financial and transactional issues related to the LIUPC;
∎ Monitor the finance management in the field offices through close follow up with the project Finance and Admin. Experts in the field.
∎ Performing spot check of the responsible/implementing parties of the project, assess and report on the compliance and existence of the partner's programme, financial and operational management policies, procedures, systems and internal controls as assessed in Micro Assessment report of the responsible/implementing parties.
∎ Project budget management:
∎ Management of all financial resources through planning, guiding, monitoring and controlling of the resources in accordance with UNDP rules and regulations;
∎ Creation of LIUPC budget (including all sub-project related activities and funds) in ATLAS in light of ProDoc/Annual Work Plan (AWP), monitoring of their status, revisions, determination of unutilized funds, as well as operational and financial closure of Project (as required);
∎ Regular analysis and reporting on the budget approvals and the delivery situation of LIUPC;
∎ Explore proper mechanisms to eliminate deficiencies in budget management;
∎ Prepare multi-year component wise budget and variance analysis.
∎ Financial Reporting and support to Audits:
∎ Prepare periodic financial reports for donors on a timely and quality basis;
∎ Prepare responses to donors on different queries of financial reports;
∎ Prepare financial reports for Project Steering Committee, Project Board and LIUPC management;
∎ Assist GoB counterpart to prepare financial progress report for IMED and ERD;
∎ Ensure timely receipts and posting of Town financial reports;
∎ ? Assist various audit of external and internal parties and prepare management response to different audits;
∎ Ensure implementation of audit recommendations and corrective actions where needed;
∎ Build capacity to avoid qualified opinion of auditors.
∎ Facilitation of knowledge building and knowledge sharing:
∎ Ensure the proper implementation of Internal Control Framework, Standard Operating Procedures (SoP) of LIUPC;
∎ Review and update the financial manual for Communities who will be working with LIUPC;
∎ Organize/conduct training for the project staff on financial management;
∎ Organize/conduct ToT for field staff to build the financial management capacity of Communities;
∎ Synthesis of lessons learned and best practices in Program finance;
∎ Sound contributions to knowledge networks and communities of practice;
∎ Perform any other duty related to the LIUPC program as assigned by management.

Additional Requirements:
∎ A minimum of 8 years of expereince whereas 3 years releavant progressively responsible finance experience is required with large national or international organizations;
∎ Experience in office packages particularly advance knowledge of spreadsheet and ERP Financial Management system;
∎ Experience of working in UN bi-lateral project with multi donor approach and familiar to work with GoB;
∎ Experience of urban set-up (Pourashava/City Corporation) and excellent; understanding of donor and GoB compliances of financial management;
∎ Hands-on experience with UN or similar development programme;
∎ Solid financial Management skills in ATLAS, Experience of IPSAS and/or IFRS is required;
∎ Good communication and presentation skills.
∎ Fluency in English (written and spoken)
∎ Fluency in Bangla (written and spoken)

Application Deadline: October 2, 2019

Company Information:
∎ UNDP

Category: Accounting/Finance