Finance & Operations Manager
Job Description
Title: Finance & Operations Manager
Company Name: Jhpiego Bangladesh
Vacancy: Not specific
Job Location: Chattogram, Dhaka, Sylhet
Employment Status: Full-time
Educational Requirements:
∎ Master's degree in Business Administration, Finance or Accounting is required, Professional Degree in finance/accounting will be an advantage.
Experience Requirements:
∎ 7 to 8 year(s)
Job Context:
∎ COUNTRY PROGRAM OVERVIEW: Jhpiego is currently implementing multi donor funded projects in Bangladesh. "Accelerating Access to Postpartum Family Planning" is one of these projects funded by a private foundation working in close collaboration with MoH & FW to improve maternal, newborn and child health outcomes for vulnerable women and their children through increased access to quality postpartum family planning (PPFP) services and strengthened capacity of providers and facilities. This project focuses on select underserved areas of districts in Dhaka, Chittagong, and Sylhet Divisions of Bangladesh.
∎ With the support from UNFPA, Jhpiego is implementing another project "Achieving Universal Access to SRHR to Host Communities of Cox`s Bazar" in collaboration with DGFP, DGHS and DGNM to enhance national capacity to increase demand for and supply of FP information and services in 6 upazilas of Cox`s Bazar district.
∎ Jhpiego is providing technical assistance to respond to identify the need of MOHFW at public health facility level for supporting the utilization of US Government donated mechanical ventilators in Bangladesh as well as provision of critical care of COVID-19 patients under its Reaching Impact, Saturation, and Epidemic Control (RISE) project.
∎ Jhpiego is also a partner on the USAID funded MNCSP project in partnership with Save the Children, provides technical assistance to strengthen health systems to ensure quality MNCH interventions in ten targeted districts and create evidence for scale up across country.
Job Responsibilities:
∎ Under the direct supervision of the Country Lead, the Manager Operations will be responsible for establishing mechanisms for and hands-on participation in identifying and carrying out administrative, procurement, logistics and financial functions for all Jhpiego projects in Bangladesh. The Operations Manager will be also responsible for overseeing all administrative and financial staff functions to ensure that finance and administrative systems are working effectively and efficiently and are compliant with Jhpiego standards, donor requirements and local laws and regulations. Moreover, the position will ensure that the project office follows best practices to reach project objectives. Details responsibilities are as follows-
∎ Operations:
∎ Develop, implement and adapt standardized, efficient and effective financial, administrative and other operational systems to optimize in-country performance
∎ Provide oversight on implementation of overall office management policies, procedures, processes and systems to ensure optimal support in all offices
∎ Identify and communicate compliance and risk issues to the Country Lead and HQ and provide overall guidance and support in resolving such issues.
∎ Provide oversight on office management, procurement and logistics and transport functions to ensure that adequate systems and processes have been established for these areas of support and that adequate internal controls are in place.
∎ Work with the Country Lead to regularly review and update office safety and security manual, systems and procedures to ensure regular updates and training are provided to staff, telephone tree and emergency contact information is available and overall preparedness for the Jhpiego/Bangladesh office.
∎ Maintain effective communication and coordination with external accounting firm/audit firm as needed
∎ Lead, manage, and motivate the entire team, ensuring that they have clear objectives and receive functional feedback on their performance
∎ Financial:
∎ Ensure Country Office accounting policies and procedures are updated to reflect global changes of Jhpiego, donors and the GoB financial regulations.
∎ Ensure required financial controls are in place, adhered to and regularly reviewed
∎ Provide guidance to the Country Lead and other Program personnel regarding the financial requirements of the project and office operations
∎ Manage Jhpiego/Bangladesh's financial resources, budgeting, tracking and monitoring of financial expenditures.
∎ Ensure that award resources are appropriately directed to project priorities and are in line with project work plans and work closely with Program persons to ensure spending is in line with budgets.
∎ Direct the annual budgeting process for all assigned accounts
∎ Closely work with Finance Officers for ensuring budget accuracy, expense tracking on a regular basis to prevent over-expenditure of budgets
∎ Review monthly fund request and projections to support forecasting accuracy and project completion as required.
∎ Review monthly financial reporting (QuickBooks) files and bank reconciliations and ensure its timely submission to Jhpiego HQ office in Baltimore
∎ Play a leading role in the closing of month and year-end financial reports.
∎ Monitor accurate and timely submission of financial reports and attendant schedules and attachments to government regulatory agencies
∎ Coordinate preparation of control reports, respond to findings and recommend resolutions or action plans as well as ensure all donor and NGOAB related audit requirements are complied
∎ Establish and implement short- and long-range departmental goals, objectives, policies, and operating procedures.
∎ Be the point person for all finance inquiries and communicate with all donors on financial issues relating to reporting. Advise the CO management team on all financial matters.
∎ Government Relations:
∎ Be responsible for ensuring country operation is fully complied with NGOAB
∎ Manage the overall activities related to NGOAB approval for fund release and any other bank formalities as necessary.
∎ Ensure on time submission of annual reports, project completion reports and any other ad hoc requirements related to fund clearance
∎ Provide regular status updates on the registration/approvals to Jhpiego, and assist with troubleshooting any problems
∎ Ensure proper documentation of all documents both scanned and paper version related to NGO Affairs Bureau
∎ Maintain confidentially for the legal papers, approval, documents of Jhpiego and should not be shared or released to anybody without approval of Jhpiego.
∎ Administrative:
∎ Ensure Jhpiego's administrative procedures are in place which includes procurement procedures, office operations and management procedures.
∎ Ensure that Administrative and Procurement function can effectively deliver quality goods and services on time
∎ Provide guidance, monitoring and support to project team to plan their needs in terms of goods and service procurement, resource utilization and other logistical support for local and international travel (including expense reports) for staff and consultants
∎ Ensure overall maintenance and best usage of office space and other assets and equipment
∎ Ensure on time submission of invoices related to procurement by adhering compliance
∎ Management and review of standardized contracts/lease agreements between Jhpiego Bangladesh Country program and landlords as well as ensure on time renewal or notices
∎ Ensure up to date vendor list is on place and do the necessary coordination for issuing on time service contracts and necessary extensions
∎ Supervise the work of Admin department staffs and ensure they perform to the expected standards. This includes mentoring and motivating them to undertake their roles and responsibilities effectively.
Additional Requirements:
∎ Minimum 7 to 8 years of progressive experience of working in the areas of Finance, Procurement and Administration; Experience of working in international nonprofit organization will get preference
∎ At least five years of managerial experience along with hands on experience of doing financial analysis, financial reporting, cash flow analysis, budget development and forecasting
∎ Proven experience of developing policies, procedures and systems in the areas of Finance, Procurement and Administration
∎ Advanced knowledge on procurement and office administration
∎ Knowledge of US government cost principles, GAAP accounting rules, and grant/contract management
∎ In-depth knowledge of financial software applications, database and spreadsheets including QuickBooks Enterprise, and Microsoft office
∎ Knowledge and direct experience working with the NGOAB and related sectors of government
∎ Excellent understanding on program complexities and perspective, excellent managerial and leadership qualities along with problem solving and decision making skill.
∎ Ability to manage team, work under pressure, be flexible in challenging situation
∎ Fluent in written and spoken English
∎ Strong interpersonal, writing, and oral presentation skills
∎ Proficiency in Microsoft Office Suite (including Word, Excel, Teams, Zoom)
∎ Ability to travel nationally to project sites
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 7 Apr 2021
Company Information:
∎ 1 Apr 2021
∎ Jhpiego Bangladesh
Category: Accounting/Finance
:
Source: bdjobs.com
Deadline Expired on 7th Apr 2021
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