Title: Finance Officer
Company Name: Swisscontact Bangladesh
Vacancy: Not specific
Job Location: Dhaka
Employment Status: Contractual
∎ At least a Bachelor's Degree in Accounting, Finance or Business Administration;
∎ At least 2 year(s)
∎ Swisscontact is inviting applications from young and ambitious development professionals to delve into an exiciting new journey with the PRABRIDDHI project as Finance Officer. People are at the core of what we do; we take pride in creating an atmosphere of continuous learning coupled with a strong focus on collaborative work environment. Team PRABRIDDHI is looking to include a young and dynamic personnel with incredible analytical skills to contribute to our compassionate and driven lineup of professionals.
∎ Location : Dhaka with required visits to field locations
∎ Duration : Initial contract of one year; contract extension based on the incumbent`s performance
∎ Reports to: Coordinator- Finance, PRABRIDDHI, Swisscontact Bangladesh
∎ Purpose of the Job: The Finance Officer is an entry level position who will support business administration team to ensure smooth management of the financial functions of the project. The Finance Officer will responsible for managing the cash box and bank accounts, management of the assets, and booking all financial transactions in accounting software, and ensure that internal control systems are well established, understood, and respected by all staff members, and will support to program staff as applicable. The Finance Officer shall support the Manager- Business Administration/ Coordinator- Finance in assuring the highest standards of service, quality of financial and administrative management, and accountability, thus contributing to the overall efficient and effective running of project. He / She will closely work with Coordinator- Finance on technical issue relating to the financial management issues and closing the monthly accounts.
∎ Keep accurate records for all daily transactions
∎ Process invoices ensuring all supporting documents
∎ Prepare monthly, quarterly, and annual financial reports
∎ Reconcile bank statements
∎ Participate in financial audits
∎ Track bank deposits and payments
∎ Assist with budget preparation
∎ Help prepare monthly budget vs expenditure reports and share with Manager Business Administration
∎ Prepare vouchers and journal entries in line with project requirements
∎ Maintain petty cash for project
∎ Ensure VAT and Tax deduction from all relevant transactions following NBR rules
∎ Prepare and deposit VAT& Tax challan as per rules and regulations
∎ Calculate and manage staff Advance Income Tax (AIT)against salary as per NBR regulations
∎ Visit implementation partners/subcontractors for financial monitoring as and when needed
∎ Prepare and maintain partner monitoring reports.
∎ Ensure cash advances are settled by following the regulations in project manual
∎ Support the Manager, Business Administration in preparing for external audits and work with external auditors
∎ Support program team to prepare budget for different program activities
∎ Provide necessary guidance to project partners
∎ Participate in tender evaluation process by ensuring procurement rules and regulations
∎ Keep records of all financial documents, audit & monitoring report
∎ Keep system backup regularly
∎ Checking 'Means of Variance' in compliance with Standard Operating Procedure (SOP) to process payments of partner organizations
∎ Ensure and up to date all projects assets, registers, etc.
∎ Other Duties and Responsibilities:
∎ Support and liaison with the tasks of other departments of the project
∎ Support the Project Admin & HR functions as and when required and when s/he is out office for travel/leave
∎ Any other task assigned by the Manager Business Administration or Coordinator - Finance
∎ The incumbent may be, at times, required to perform duties that are beyond the scope of the job description given above. This will be informed to the incumbent in time and the time devoted to such activities will be taken into consideration in assessing performance under the job description defined above.
∎ Minimum 2 years' experience with focus in financial management and accounting in NGO, preferably INGO.
∎ Proficient in MS Excel and excellent working knowledge of computer applications such as MS Office, Outlook, etc
∎ Sound understanding of internal and external audit requirements.
∎ Excellent verbal and written communication skills in English and Bangla;
∎ Demonstrates openness to change and ability to manage complexities;
∎ Works with trustworthiness and integrity and is committed to Swisscontact's core values; and
∎ Demonstrates awareness and sensitivity to gender and diversity (including sensitivity towards differently abled people)
∎ Working Conditions and Environment:
∎ This will be applicable in accordance to the Swisscontact Finance and Operations Manual. This position requires visits to project field offices and partner monitoring visits
Application Deadline: 25 Oct 2020
∎ 11 Oct 2020
∎ Swisscontact Bangladesh