Finance Officer
Job Description
Title: Finance Officer
Company Name: Society for Health Extension and Development (SHED)
Vacancy: 01
Job Location: Cox's Bazar (Ukhia)
Employment Status: Full-time, Contractual
Educational Requirements:
∎ BBA/MBA in Accounting, Finance, Management or relevant subject
Experience Requirements:
∎ At least 3 year(s)
Job Context:
∎ PRM FUNDED "COMPREHENSIVE, INTEGRATED MULTI-SECTOR RESPONSE FOR ROHINGYA REFUGEES AND HOST COMMUNITIES IN COX`S BAZAR" PROJECT
∎ JOB DESCRIPTION
∎ Society for Health Extension and Development (SHED),a nation NGO working in Cox`s Bazar district is implementing the multi-sectoral PRM funded "Comprehensive, Integrated Multi-Sector Response for Rohingya Refugees and Host Communities in Cox`s Bazar" Project in Rohingya Refugee Camps and the host community in Cox`s Bazar from August 2023 to July 2026, in consortium with CWW, IRC and BBC Media Action (SuBaSh Consortium).SHED is looking for qualified candidates for the following positions.
∎ Job Title: Finance Officer
∎ No. of Positions 01
∎ Job Location: Ukhiya, Cox`s Bazar
∎ Reports to: Project Manager
∎ Technical Report to Deputy Director-Finance
∎ Contract Duration Up to August 2024
∎ Job purpose: Finance Officer will be responsible for ensuring efficient and effective financial support to the projects and programmes, ensuring adequate funds, timely and professional payment to suppliers. S/he will also ensure efficient and effective grant compliance and grant reporting system for the project including timely financial reporting to the organization. S/he will also be responsible for ensuring consistent, transparent and realistic budgeting, accounting, and analysis of the budget and provide support to the Project Manager for appropriate cost allocation and budget codes.
Job Responsibilities:
∎ Financial Management
∎ Checking the bill, voucher and ensure the correct accounting record and payment following donor guideline.
∎ Ensuring proper banking management system and maintain relationship with respective bank for field office to get the support in time. Reviewing and monitoring use of banking facilities in the field and identifying recommendations for any improvements that can ensure efficient banking services for the organisation.
∎ Ensuring the proper delegation of authority, bank signatory in terms of approval of the bill voucher, banking transaction etc.
∎ Ensuring the internal control for processing the payment from bank following donor and internal policy.
∎ Ensuring effective review and thorough checking of bank related payment request in line with the financial and taxation policy, taking initiative to query any missing documentation or unusual transactions; ensuring all payments are processed and by finance in a timely way, to ensure they adhere to organisational policy and all taxation matters follow government rules and regulations
∎ Completing accurate preparation of voucher, cheque and fund transfer advice for all payments and advances, ensuring proper and complete supporting documentation, following finance policy in all respects, accurate coding and with approval from all relevant colleagues.
∎ Ensuring all receipts of cheque and fund transfer are properly provided with receipt documentation and are banked and recorded in a timely way by following govt. policy
∎ Disburse cheques and payment advice in a timely way to payees with utmost accuracy and professionalism; proactively keeping close contact with bank and respective recipients so that partners and suppliers receive their funds timely and any problems are minimised.
∎ Ensuring all receipts of cheque and fund transfer are properly provided with receipt documentation and are banked and recorded in a timely way by following govt. policy.
∎ Ensuring complete, well-organised and clearly labelled filling and safe storage of all cash related financial documents.
∎ Ensuring bank book, bank reconciliation, cheque register and understanding about the coding system and accounting record keeping system.
∎ Ensuring the safety and security, insurance of the assets, cash and other financial instrument.
∎ Checking all third party agreements and advice management in time and to ensure payment timely so that relationship is not damaged.
∎ Ensuring the proper data protection policy adopted by Concern for the management of financial transaction and record keeping.
∎ Work with Concern's colleagues in Field Office to respond promptly to resolve any queries or questions.
∎ Budget and Grant Management
∎ Ensure the compliance for BPRM grant in terms of financial reporting, budgeting and implementation of the programme.
∎ Ensure proper documentation for the project grant.
∎ Provide support for preparing the monthly financial report for the donor grant with detailed analysis and recommendation.
∎ Review the donor budget for the implementation of the project at the field office and finalize the budget and submit to line manager.
∎ Incorporate all feedback from the budget holders on the management accounts as and when required.
∎ Reviewing the management accounts for the field office and give proper feedback Project Manager.
∎ Ensuring submit field office cash book, bank book, and Tax/VAT information
∎ Monitoring the project areas and ensure effective system of compliance and monitoring.
∎ Closely work with the programme, logistics, HR and finance teams to identify the gaps and provide the necessary support for timely and accurate management of budgets.
∎ Audit Management
∎ Support to facilitate the process for internal audit, external audit, government audit, NGAOB Audit for each grant following donor guideline
∎ Assist for the grant audit by the donor, external auditor of NGAOB and other internal audit.
∎ Coordinate with Concern, provide required support for the external auditor.
∎ Follow up with the auditor observation, implement the auditor's recommendation.
∎ Volunteer Payroll Management
∎ Support to complete Physical cash distribution to field/camp with proper support and security.
∎ Manage and facilitate the process for Bank payments to Volunteers each month.
∎ Coordinate with the Programme team & HR for making payments through Bank for Bangladeshi Volunteers.
∎ Maintain track record for staffs & volunteers.
∎ Follow up with the field observation and duly submit the field report to Project Manager after completion of the payments each month.
∎ Government Compliance and Internal Control
∎ Ensuring depth and up to date knowledge on existing financial and other policies affecting financial transactions for explaining the policies accurately.
∎ Provide support to the cash distribution and other areas where there is specific guideline.
∎ Respond promptly to resolve any queries or questions with support of Project Manager.
∎ Taking the initiative to identify improvement areas of financial policies and procedures through meetings, field trips, or other.
∎ Ensure NGOAB guideline for incurring expenditure.
∎ Ensure all the documentation which is required for the field office as per direction of NGOAB and other government instruction.
∎ Ensuring Implementation of all agreed audit findings and any new development according to the desired timeframe.
∎ Ensure all the documentation which is required as per direction of BPRM / Concern.
∎ Ensuring a complete audit trail for each financial transactions, allocation, reallocations etc. and comprehensive filing system for all transactions.
∎ Ensuring timely closing for month and year end closing following guideline issued by Head Office
∎ Ensure accurate expenses allocation to donors following donor funding conditions, guidelines, period as well as other factors.
∎ Ensuring an up-to-date and in depth knowledge and understanding about the forms, formats, policies, procedures and the deadlines for reporting to all the relevant authorities, proactively seeking relevant information.
∎ Other
∎ Documented all lessons learned on an on-going basis.
∎ Be active and involved in meetings and contribute to the decision making process.
∎ Any other duties as specified by Project Manager.
∎ Work with Finance, Logistics and HR Department to meet donor compliance and requirement
∎ Support finance team without compromising Project delivery as and when required
∎ Accountability
∎ Actively promote meaningful community participation and consultation at all stages of the project cycle (planning, implementation, M&E);
∎ Work with relevant colleagues to ensure that the Complaints and Response Mechanism (CRM) is functional and accessible, that feedback and complaints are welcomed and addressed;
∎ Work with relevant colleagues to ensure that information about CRM, safeguarding and expected staff behaviour is disseminated among programme participants and communities.
Additional Requirements:
∎ Age at least 25 years
∎ Both males and females are allowed to apply
∎ Chartered Accountancy Course Completed will be given preference.
∎ At least 03 years' experience in grant management/finance/accounting role with a national / international NGO.
∎ Knowledge of the operational and compliance requirements for Emergency Projects will be considered added advantage.
∎ Experience in financial risk management and budget analysis.
∎ Proven experience of developing and facilitating training workshops for finance and non-finance persons.
∎ Effective organisation and analytical skills.
∎ Strong coordination, negotiation and communication skills.
∎ Proven record of meeting demanding deadlines.
∎ Computer literacy, particularly in Microsoft Office programmes such as Word and Excel as well accounting packages & other database competencies.
∎ Excellent written and spoken English
∎ Desirable:
∎ Experience in project start up and/or close out.
∎ Intermediate level of Excel skill is mandatory.
∎ Key competencies:
∎ Strong leadership and people management
∎ Excellent communication and presentation skills
∎ Ability to manage change effectively
∎ Excellent negotiation skills
∎ Good networking skills
∎ Flexibility, reliability, cultural sensitivity, resilience and resourcefulness
∎ Excellent computer and internet skills
Salary: Tk. 76820 (Monthly)
Compensation & Other Benefits:
∎ Mobile bill, Weekly 2 holidays
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 10 Dec 2023
Company Information:
∎ 4 Dec 2023
∎ Society for Health Extension and Development (SHED)
∎ Address : PC-180, Kayuk Khali Para, Fishery Road, Teknaf, Cox's Bazar, Bangladesh
∎ Business : SHED - the Society for Health Extension and Development is a renown organization of Bangladesh especially in Cox`s Bazar District was established as the successor to the ICDDR,B Teknaf Station following the closer of the former in September, 1989. The organization has flourished and stepped into one of the reputed Non-Government National Organizations in Bangladesh and engaged in transforming the lives of the community people towards positive changes in selected areas of the country. Currently SHED has been implementing fifteen more projects with Department of Women Affairs DWA of GoB, UN-WFP, UNICEF, HANDICAP INTERNATIONAL, Action Against Hunger, Solidarites International, CARE Bangladesh, USAID, Aroynak Foundation, GIZ in different upazilas of Chittagong and Cox`s Bazar District.
Category: NGO/Development
: Attachments: Interested candidates must send their application with:Cover letter/motivational letter with a signature & date.Updated CV with two references with their contact details details.(Reference may be checked before or after the recruitment)Two copies of recent passport size color photo.Photocopy of all educational certificates.Photocopy of national ID card, Experience & Clearance Certificate.
Source: bdjobs.com
Deadline Expired on 10th Dec 2023
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