Job Description

Title: Logistics Officer

Company Name: Society for Health Extension and Development (SHED)

Vacancy: 01

Job Location: Cox's Bazar (Ukhia)

Employment Status: Full-time, Contractual

Educational Requirements:
∎ BBA/MBA with major in supply chain management or relevant

Experience Requirements:
∎ At least 3 year(s)

Job Context:
∎ Society for Health Extension and Development (SHED), a national NGO working in Cox`s Bazar District is implementing the multi-sectoral PRM funded "Comprehensive, Integrated Multi-Sector Response for Rohingya Refugees and Host Communities in Cox`s Bazar" Project in Rohingya Refugee Camps and the host community in Cox`s Bazar from August 2023 to July 2026, in consortium with CWW IRC and BBC Media Action (SuBaSh Consortium).SHED is looking for the qualified candidates for the following positions.
∎ Job Title: Logistics Officer
∎ No. of Positions 01
∎ Exact Job Location: Ukhiya, Cox`s Bazar
∎ Reportable to: Project Manager
∎ Technical Report to Procurement Manager
∎ Contract Details Up to 31st of August 2024
∎ Job purpose: The Logistics Officer is responsible to support the Concern Bangladesh Emergency Rohingya Response Programme in Cox`s Bazar in managing procurement. S/he is responsible to ensure procurement policies, procedures and compliances of Concern Worldwide and respective donor. S/he will also focus on the efficient and effective procurement to the programme.
∎ Liaises with: The Logistics Officer will work closely with the Project Manager, Logistics, Finance, project team, and Field staffs and externally with Concern`s Logistics team

Job Responsibilities:
∎ Main Duties and Responsibilities:
∎ Procurement:
∎ Support program with the market assessment including price, specification and availability of the goods and services required for programme.
∎ Review purchase requisitions for completeness and accuracy and identify sources of supply if needed.
∎ Prepare procurement process documents like: Request for Quotation (RFQ), Quotation Evaluation Form (QEF), Purchase Order (PO), Technical Note, Procurement Committee meeting note, justifications etc.
∎ Process and ensure frame work agreement, update and negotiate with supplier considering current market price and program need,
∎ Manage SR Tracker and ensure there is a SR Tracking report compiled and updated on the SR's received and share with the Cox's Bazar team on a weekly basis.
∎ Ensure day to day procurement process including quotation collection, documents preparation and approvals.
∎ Organize Procurement Committee meetings, bid opening, present information, record keeping, note preparation and flag any compliance issues.
∎ Assist in the procurement process of partners if required.
∎ Ensuring that all supplies, services and equipment required are delivered on time. This includes routine communication, coordination and planning with the relevant requesting staff regarding their needs.
∎ Coordinating with Finance and program departments to ensure integrated internal controls, timely payment of vendors and full, auditable support documentation.
∎ Generate and maintain comprehensive price list for goods, services and equipment purchased by Concern.
∎ Maintain an up to date vendor list and enlistment as per Concern procurement guideline.
∎ Work with multiple vendors to determine the best deals for the company, and have to evaluate the many pros and cons of each, based on price, quality, speed of delivery and other factors.
∎ Establishing and maintaining ethical, professional working relation with suppliers.
∎ Ensure that services are delivered with maximum efficiency and professionalism and that beneficiaries are treated with respect at all times
∎ Ensure all service contract, agreement and update renewal, termination notice as necessary.
∎ Enable a friendly collaborative working culture within the team, actively sharing information and knowledge to enable the team to ensure effective learning and sharing across the team
∎ Store and Supply Management
∎ Ensure proper storage of food and non-food materials in the warehouse maintaining standard process and procedure
∎ Ensure all stock and dispatch items/ goods/ supplies are recorded properly.
∎ Verify the stock figures and ensure that all stock items are in the warehouse have stock cards.
∎ Prepare monthly stock report of all stocks and make documentation.
∎ Asset management:
∎ Make sure all project assets are tracked and monitored as per procedures.
∎ Ensure that the Fixed Asset Register is updated and verified quarterly and reported to project and management.
∎ To ensure assets are safe guarded with physical checks in line with the policy and procedure.
∎ Office and Vehicle Management:
∎ Ensure office facility and sitting arrangement of staff
∎ Ensure vehicle for the project and manage vehicle movement discussing with Project Manager
∎ Ensure vehicle movement tracker up to date
∎ Reporting
∎ Share SR Tracker at weekly basis with project manager
∎ Prepare Monthly Transport report.
∎ Prepare Monthly Stock report reports at the end of each month.
∎ Undertake other related duties as may reasonably be assigned by the line manager
∎ Others
∎ Take part in any logistics need in the camp site.
∎ Undertake other related duties as may reasonably be assigned by the line manager.
∎ Accountability:
∎ Actively promote meaningful community participation and consultation at all stages of the project cycle (planning, implementation, M&E);
∎ Work with relevant colleagues to ensure that the Complaints and Response Mechanism (CRM) is functional and accessible, that feedback and complaints are welcomed and addressed;
∎ Work with relevant colleagues to ensure that information about CRM, safeguarding and expected staff behaviour is disseminated among programme participants and communities.

Additional Requirements:
∎ Age at least 25 years
∎ Both males and females are allowed to apply
∎ Minimum 03 years of work experience in procurement and supply chain preferable NGO
∎ Experience in Rohingya Response in Cox's Bazar is a strong asset.
∎ Proficient knowledge of standard office applications.
∎ Fluency in English, both written and verbal as well as Bangla.
∎ Good command and fluency in Bengali and Rohingya language/Chittagong dialect (will add value).
∎ Demonstrate ability to think and manage strategically, plan and meet deadlines.
∎ Pro- active with an ability to think analytically, identifying opportunities and mechanisms to broaden programming.
∎ Results oriented.
∎ Excellent planning and organisational skills.
∎ Ability to problem solve and good decision making and communication skills.
∎ Strong team player.
∎ Ability to work in challenging environments
∎ Essential competencies:
∎ Good knowledge on Communication and Counselling.
∎ Good reporting and documentation skills.
∎ Ability to work in team, respect team decisions and support multi-cultural team members.
∎ Must have a 'hands on', practical mentality, be self-driven and very self-motivated.
∎ Must be well organized.
∎ Very high attention to detail.
∎ Cultural and political sensitivity.

Salary: Tk. 64194 (Monthly)

Compensation & Other Benefits:
∎ Mobile bill, Weekly 2 holidays

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 10 Dec 2023

Company Information:
∎ 4 Dec 2023
∎ Society for Health Extension and Development (SHED)
∎ Address : PC-180, Kayuk Khali Para, Fishery Road, Teknaf, Cox's Bazar, Bangladesh
∎ Business : SHED - the Society for Health Extension and Development is a renown organization of Bangladesh especially in Cox`s Bazar District was established as the successor to the ICDDR,B Teknaf Station following the closer of the former in September, 1989. The organization has flourished and stepped into one of the reputed Non-Government National Organizations in Bangladesh and engaged in transforming the lives of the community people towards positive changes in selected areas of the country. Currently SHED has been implementing fifteen more projects with Department of Women Affairs DWA of GoB, UN-WFP, UNICEF, HANDICAP INTERNATIONAL, Action Against Hunger, Solidarites International, CARE Bangladesh, USAID, Aroynak Foundation, GIZ in different upazilas of Chittagong and Cox`s Bazar District.

Category: NGO/Development

: Attachments: Interested candidates must send their application with:Cover letter/motivational letter with a signature & date.Updated CV with two references with their contact details details.(Reference may be checked before or after the recruitment)Two copies of recent passport size color photo.Photocopy of all educational certificates.Photocopy of national ID card, Experience & Clearance Certificate.