Finance Officer

Job Description

Title: Finance Officer

Company Name: Anando

Vacancy: Not specific

Job Location: Cox's Bazar, Chattogram (Sitakunda)

Employment Status: Contractual

Educational Requirements:
∎ Bachelor's degree in Commerce

Experience Requirements:
∎ At least 7 year(s)

Job Context:
∎ Immediate supervisor: Project Manager/Deputy Director (F & A)
∎ Contract period: 01.1.2023 to 30.11.2025 (35 months)
∎ Proposed start date:1 st of January 2023
∎ Location: Chokoria under Cox`s Bazar & Sitakundu under Chittagong
∎ Name of Project: Enhancing Food and Nutrition Security Through Promoting Climate Resilient Livelihood Opportunities and DRR Practice in Cox`s Bazar and Chittagong
∎ The Finance Officer will be overall responsible for the project Finance and its effective management including financial planning, monitoring, analysis, reporting, strategic discussions and issue-based decision making. The Finance Officer will be responsible to support the delivery of a timely and appropriate response to the current crisis that builds strong links to the existing programs in Bangladesh. The specific focus areas of responsibility will include: Donor liaison, Financial reporting, negotiation; communication with different units/departments. Provide leadership and coordination in the administrative, organizational planning, accounting and budgeting efforts of the Organization. The Finance Officer will also be responsible to manage the implementation of different projects finance for this specific response of the organization response team. Ensure that project implementation meets the global/organizational standards of emergency responses and donors` compliance aspects; ensure project financial monitoring mechanism is established and functional to ensure quality implementation and downwards accountability.

Job Responsibilities:
∎ Budget Follow-up:
∎ Prepare periodic (Monthly/Quarterly) budget variance analysis reports, prepare and revise annual budget as per need,
∎ Ensured the expenditure are incurred and booked in accounts respective budget line, follow up and report to Project Coordinator,
∎ Review the budget variance (under/Over spent) in the Budget line item.
∎ Books of Accounts & Reporting:
∎ Check & ensure all bill voucher, finance documentations are made available on demand,
∎ Maintain up-to-date books of account, data entry and preserve all kinds subsidiary registers,
∎ Ensure all receipts and follow up of settlements of advances and evidences,
∎ Ensure all payments are charged into approved budget line,
∎ Ensure timely and properly deduction of supplier's VAT, TDS and personal Tax, and deposit of taxes timely and preserves the all relevant documents,
∎ Ensure fund request, financial report and relevant documents are prepared in time,
∎ Maintain all kinds of banking transactions and associated tasks including bank reconciliation,
∎ Maintain Tally Accounting Software in Accounting.
∎ Program support and Documentation:
∎ Conduct field visit to examine the financial documents, verification, provide feedback and support to financial dealings at all level,
∎ Ensure delivery of classified financial data to program and Line Manger,
∎ Follow up day to day expenses/financial operation and advice to improving the lack and internal control system,
∎ Preserve and maintain filing of all important financial documents, legal documents, staff financial contract, MOU, third party contract, financial information served to GO body, donor agreements, approved plan & budget, project proposal, bank information and audit reports,
∎ Maintain liaison with central administration, finance and human resource departments.
∎ Compliance:
∎ Ensure scrutiny of budget request/bills/payment requests and availability of budget,
∎ Ensure that all policies and procedures are in compliance with Donor and funding source policies, procedures, agreement clauses, along with organization's financial policies,
∎ Contribute opinion in improving internal control systems, financial discipline, transparency and accountability,
∎ Maintain current knowledge of government requirements and ensure compliance with tax regulations and other legal regulations,
∎ Review financial monitoring report and follow up the compliance
∎ Fixed Asset:
∎ Ensure inventory and identification of fixed assets at office and expatriate location maintaining liaison with Admin Department,
∎ Reviews periodically inventory/stock management
∎ Assistance to Auditors:
∎ Ensure all financial documentations are made available on demand of auditors,
∎ Response to audit queries and observation in consultation with organization's Manager Finance & Accounts,
∎ Support to organization in executing and follow up audit recommendations
∎ Requirement of Donor:
∎ Prepare the financial reports/statements maintaining the reporting schedule and provide other need-based financial statement required Donor through consultation with organization's Manager Finance & Accounts,
∎ Ensure the reimbursements are adjusted with proper account,
∎ Coordinating with the Organization Head office and as well as donor office in officials relating to financial matters
∎ Others:
∎ Attend different project meetings, finance meeting and donor meeting,
∎ Attend capacity building training, orientation and events,
∎ Specific tasks assigned by organization's Manager Finance & Accounts,
∎ Any other assignments of organization management,
∎ Coordinate and cooperate with project staff and finance department for smooth project financial operation.

Additional Requirements:
∎ Age at most 45 years
∎ 7 years working experience on project financial management and among them at least 3 years of experience in similar position with a development organization (NGO)
∎ Proven experience on quality report writing skills
∎ Practical, quick, reasoning skills; must be able to communicate with all parties of the project
∎ Experience on Tally Accounting software is required.
∎ Demonstrated ability for people management
∎ Clear understanding of the working of Donors grants and their perspective, requirements and standard
∎ Able to work and manage in a hardship post and willingness to frequently travel in and out of field Good computer skill is an additional qualification
∎ Willingness to be based in the field.
∎ Commitment to working with Humanitarian organization.
∎ Skill in file management & E-communication
∎ dynamic individual with a demonstrated ability to achieve results in a demanding and difficult environment
∎ Practical, quick, reasoning skills; must be able to communicate with all parties of the project
∎ Demonstrated ability for people management
∎ A team player; committed to motivating and leading staff
∎ Clear understanding of the working of major donors and their perspective, requirements and standard
∎ Able to work and manage in a hardship post and willingness to frequently travel in and out of field.

Salary: Tk. 47000 (Monthly)

Compensation & Other Benefits:
∎ After successfully completion of probation period other benefits (Provident Fund, Gratuity, Festival Bonus, Leave encashment benefit & other admissible benefits) will be entitled as per as per HR policy of the organization..

Job Source: Online Job Posting.

Application Deadline: 8 Dec 2022

Company Information:
∎ 26 Nov 2022
∎ Anando

Category: Accounting/Finance

: Please mark the title of the position on the top of the envelope and write the position name in subject line in the email. Only short listed candidates will be contacted for interview. Any persuasion and lobby will be treated as disqualification for the applicant.

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