Job Description

Title: Logistic Officer

Company Name: Anando

Vacancy: 1

Age: at most 40 years

Location: Satkhira (Debhata, Satkhira Sadar)

Salary: Negotiable

Experience:
∎ At least 5 years

Published: 18 Nov 2024

Education:
∎ Bachelor's degree in supply chain management/ business administration etc.

Requirements:

Additional Requirements:
∎ Age at most 40 years
∎ 03 years working experience on procurement related work on program implementation and among them at least
∎ 02 years of experience in similar position
∎ Proven experience managing supply chain (Procurement) operations and administrative task.
∎ Experience using supply chain management software and tools.
∎ In-depth knowledge of preparing and reviewing contracts, invoicing, and negotiation terms.
∎ Proficient in Microsoft Office Suite (Word, Excel, Outlook etc).
∎ Management and leadership skills.
∎ Multi-tasking and time-management skills, with the ability to prioritize tasks.
∎ Highly organized and detail-oriented.
∎ Excellent analytical and problem-solving skills/ Conflict resolution skills.
∎ Mitigation Skills on Govt. rules and regulations (VAT, Tax and Procurement related Govt. Circular).
∎ Able to travel to meet with vendor and suppliers and work overtime as required. Sound IT
∎ Displays cultural, gender, religious, Indigenous, and age sensitivity and adaptability;
∎ Treats all people fairly without favoritism or discrimination;
∎ Ability to identify and remedy problems and make decisions;
∎ Committed to meeting the deadlines;
∎ Ability to work under pressure with team spirit;
∎ Fulfills all obligations to gender sensitivity and zero tolerance for sexual harassment.
∎ 03 years working experience on procurement related work on program implementation and among them at least
∎ 02 years of experience in similar position
∎ Proven experience managing supply chain (Procurement) operations and administrative task.
∎ Experience using supply chain management software and tools.
∎ In-depth knowledge of preparing and reviewing contracts, invoicing, and negotiation terms.
∎ Proficient in Microsoft Office Suite (Word, Excel, Outlook etc).
∎ Management and leadership skills.
∎ Multi-tasking and time-management skills, with the ability to prioritize tasks.
∎ Highly organized and detail-oriented.
∎ Excellent analytical and problem-solving skills/ Conflict resolution skills.
∎ Mitigation Skills on Govt. rules and regulations (VAT, Tax and Procurement related Govt. Circular).
∎ Able to travel to meet with vendor and suppliers and work overtime as required. Sound IT
∎ Displays cultural, gender, religious, Indigenous, and age sensitivity and adaptability;
∎ Treats all people fairly without favoritism or discrimination;
∎ Ability to identify and remedy problems and make decisions;
∎ Committed to meeting the deadlines;
∎ Ability to work under pressure with team spirit;
∎ Fulfills all obligations to gender sensitivity and zero tolerance for sexual harassment.

Responsibilities & Context:
∎ Maintain the Supply Chain Management and Procurement guideline as per policy.
∎ As per Donor compliance procurements are followed accordingly.
∎ Collaborate with key persons to ensure clarity of the specifications and expectations of the base program;
∎ Prepare records as per Donor standards, guidelines, compliant for proper documentation.
∎ Update the all the procurement process, follow up with the contractor to ensure in time supply of materials and construction.
∎ Collects and ensures the necessary information and documentation in order to prepare the purchase (PR / Quotation Request, Technical specifications, samples, designs, etc.) Prepare submits bills and vouchers.
∎ Update all the present information on major construction items prices in the market.
∎ Ensure proper documentation for all the procurements and facilitate / support during the time of audit.
∎ Approve the ordering of necessary goods and services and examine based on the request and tender process and test existing contracts.
∎ Track and report key metrics to reduce expenses and improve effectiveness.
∎ Guarantee the quality-price ratio of purchases and that the internal Kit log procedures are respected.
∎ Expect unfavorable events through analysis of data and prepare control strategies.
∎ Ensure supplier's bills are cleared and records are closed according to standard procedures.
∎ Receive Procurement Request, give feedback and follow-up the Procurement ordering process.
∎ Develop necessary contracts and ensure purchase and procurement dossiers and documents are in order with all necessary validations from Logs, Finance, Suppliers.
∎ Participating in the selection of the supplier through standard procurement procedure (quotations and market assessment, defining criteria, price negotiation, assessing suppliers' documents, trade licenses and VAT/TAX papers wherever applicable).
∎ Supervise and ensure deliveries and receptions are according to agreement and also ensure delivery, follow-up with requesters and supervise purchase team providing necessary support.
∎ Prepare Supply Purchase Orders ensure reception as per quality, quantity approved or requested. Conduct market surveys, suppliers' analysis and increasing suppliers' database.
∎ Ensure filing of documents concerning supplies.
∎ Identifying any financial risks, ensuring timely delivery of requested goods and services.
∎ Implementing the best procurement procedures at the Base to maximizes efficiency and value for money.
∎ Control stock management (storage conditions, reporting, expiry dates) and stock movements.
∎ Identify, measure and master potential risks to staff and property.
∎ Catalogue and Framework Agreement development.
∎ Coordinate closely with Project Coordinators and Field Officers to ensure necessary resources are aligned and ready for immediate deployment.
∎ Providing relevant technical inputs and support to partner NGOS Log process when necessary.
∎ Develop and maintain good network of contacts to facilitate emergency responses (customs, suppliers, other etc.) and provide logistics support to any emergency responses when needed.
∎ ROLE PURPOSE
∎ The Logistic Officer will be overall responsible for Manage the base supply for products and services and its effective management including procurement, travel & lodging arrangement, Logistic support for training/meeting/workshop, documentation and issue-based decision making. The Logistic Officer will be responsible to support the delivery of a timely and appropriate response to the current crisis that builds strong links to the existing programs. The specific focus areas of responsibility will include preparation of Bid document, quotation form, quotation collection, CS work order and service contract agreement, and purchase of goods and services and provide as required and negotiation; communication with different units/departments. The Logistic Officer will also be responsible to manage the implementation of project supply for products and services for this specific response of the organization response team. Ensure that project implementation meets the global/organizational standards of donors’ compliance aspects; ensure best value monitoring mechanism is established and functional to ensure quality implementation and downwards accountability. The Logistic Officer will be also responsible to support the delivery of a timely and appropriate response to the current crisis that builds strong links to the existing projects. The specific focus areas of responsibility will include: ensure cleaning and hygienic office environment, visitor follow up, Vehicle maintain, Stock maintain, making GRN, and Prepare of lease agreement, service contract, and FD-6 related documents and communication with different units/departments.
∎ RESPONSIBILITIES
∎ Maintain the Supply Chain Management and Procurement guideline as per policy.
∎ As per Donor compliance procurements are followed accordingly.
∎ Collaborate with key persons to ensure clarity of the specifications and expectations of the base program;
∎ Prepare records as per Donor standards, guidelines, compliant for proper documentation.
∎ Update the all the procurement process, follow up with the contractor to ensure in time supply of materials and construction.
∎ Collects and ensures the necessary information and documentation in order to prepare the purchase (PR / Quotation Request, Technical specifications, samples, designs, etc.) Prepare submits bills and vouchers.
∎ Update all the present information on major construction items prices in the market.
∎ Ensure proper documentation for all the procurements and facilitate / support during the time of audit.
∎ Approve the ordering of necessary goods and services and examine based on the request and tender process and test existing contracts.
∎ Track and report key metrics to reduce expenses and improve effectiveness.
∎ Guarantee the quality-price ratio of purchases and that the internal Kit log procedures are respected.
∎ Expect unfavorable events through analysis of data and prepare control strategies.
∎ Ensure supplier's bills are cleared and records are closed according to standard procedures.
∎ Receive Procurement Request, give feedback and follow-up the Procurement ordering process.
∎ Develop necessary contracts and ensure purchase and procurement dossiers and documents are in order with all necessary validations from Logs, Finance, Suppliers.
∎ Participating in the selection of the supplier through standard procurement procedure (quotations and market assessment, defining criteria, price negotiation, assessing suppliers' documents, trade licenses and VAT/TAX papers wherever applicable).
∎ Supervise and ensure deliveries and receptions are according to agreement and also ensure delivery, follow-up with requesters and supervise purchase team providing necessary support.
∎ Prepare Supply Purchase Orders ensure reception as per quality, quantity approved or requested. Conduct market surveys, suppliers' analysis and increasing suppliers' database.
∎ Ensure filing of documents concerning supplies.
∎ Identifying any financial risks, ensuring timely delivery of requested goods and services.
∎ Implementing the best procurement procedures at the Base to maximizes efficiency and value for money.
∎ Control stock management (storage conditions, reporting, expiry dates) and stock movements.
∎ Identify, measure and master potential risks to staff and property.
∎ Catalogue and Framework Agreement development.
∎ Coordinate closely with Project Coordinators and Field Officers to ensure necessary resources are aligned and ready for immediate deployment.
∎ Providing relevant technical inputs and support to partner NGOS Log process when necessary.
∎ Develop and maintain good network of contacts to facilitate emergency responses (customs, suppliers, other etc.) and provide logistics support to any emergency responses when needed.
∎ Click link at the bottom part of the ad to view job details and application procedure.

Compensation & Other Benefits:
∎ Salary: Upto BDT 50,000.- Gross Per Month

Workplace:
∎ Work at office

Employment Status: Contractual

Job Location: Satkhira (Debhata, Satkhira Sadar)

Read Before Apply:

ANANDO is an equal opportunity employer. Enthusiasts are requested to apply regardless any gender orientation, if you feel that your qualification and experience match with our requirements, and you would like to contribute to ANANDO's values and vision.

Please submit your application with a CV and cover letter addressing the Executive Director of ANANDO in this email: anandojobs@yahoo.com

Please write in the subject line of your application "Application for "Logistic Officer" at ANANDO". Ensure a working phone number and picture of the candidate are included in the application/cover letter. Applicants must mention the current or immediate past salary and expected minimum salary for the position applied for. Shortlisted candidates will be contacted by phone. Please be aware that the application material is not returnable. Applications must include proof of relevant experience and references. Only PDF files will be accepted. The cover letter and CV should be attached to the email application as a combined single PDF file. The attached file should not exceed more than 5 MB. Applications made without following the aforementioned instructions will not be accepted.

Only candidates who have been short-listed will be notified. References will be taken and checked, and background and anti-terrorism checks will be conducted. Candidates with prior violations of the code of conduct, instances of sexual harassment or abuse, and convictions for fraud or corruption are ineligible to apply for this post. ANANDO has the right to change any terms and conditions mentioned here. After the probation period, other benefits (PF, Gratuity, Festival Bonus, Earn leave) will be entitled as per organizational policy.

Any sort of verbal or written persuasion will result in disqualification. ANANDO does not ask for or ever accept