Job Description

Title: Finance & Logistics Manager

Company Name: Green Hill Rangamati

Vacancy: --

Location: Cox's Bazar

Salary: Tk. 115000 - 130000 (Monthly)

Experience:
∎ At least 10 years

Published: 19 Mar 2024

Education:
∎ ESSENTIAL SKILLS
∎ - Minimum 10 years of experience working in humanitarian/development contexts
∎ - Minimum 4 years of experience in leadership role managing teams
∎ - Minimum 2 years of experience in working with Senior Management Team
∎ - Proven experience in Finance, Improving systems, Supply chain-logistics, Warehousing, Inventory management etc.
∎ - Familiar with relevant GoB compliances for International and National NGOs: including but not limited to FD6, FD7, FC-1, FD-2, VAT and Taxes etc.
∎ - Previous experience of working in Cox Bazar is an advantage
∎ - Excellent problem-solving skills, demonstrated ability to handle pressure and improve
∎ - Required to have a proven track-record of proactively identifying and communicating potential problems and proposing solutions
∎ - Strong communication skills to deal with internal and external stakeholders.
∎ - Team spirit and problem-solving abilities.
∎ - Good computer skills in MS Word & Excel and online warehousing systems.
∎ - Strong sense of personal integrity.
∎ - Demonstrated skills and experience of strategic and analytical thinking
∎ - Ability to carry out responsibilities independently with minimal technical support
∎ - Excellent English and Bangla skills, written and verbal communication
∎ - Proven staff management and team building skills
∎ - Positive and professional attitude/ Leader & Mentor personality
∎ - Ability to establish and inspire good working relationships with colleagues and stakeholders

Requirements:

Additional Requirements:
∎ Responsible for strengthening logistics units, overseeing organization's overall supply chain and logistics strategy and operations in order to develop processes for strategic sourcing, vendor identification/enlistment, logistics and warehouse management, risk management, develop supply chain management policies and procedures to maximize the process efficiency and productivity. Review existing policies, identify gaps, incorporate necessary changes, finalize policy with the SMT, ensure roll out of policies with staff through training and workshops and provide guidance and leadership to the unit.
∎ ● Upgradation of Procurement & Logistics policies and procedures according to National and Donor requirements.
∎ ● Develop framework for Logistics team to ensure that all office procurement is carried out in accordance with established policy and procedures in a timely manner.
∎ ● Oversee Logistics team to ensure effective management, control of assets, produce and maintain accurate and updated inventory reports and timely execution of documents to the finance team for payments to vendors/contractors.
∎ ● Oversee Logistics team to ensure effective fleet management processes.
∎ ● Oversee medical warehouse team, develop frameworks and processes including but not limited to inspection, handling, appropriate maintenance according to cold chain processes and donor policy.
∎ ● Ensure goods are safely stored and stacked, to minimize damage and enable first in/expired, first out procedures.
∎ ● Develop innovative solutions to electronic databases and processes.
∎ ● Manage implementation of random stock counts and a six-monthly physical stock check, and report and document any discrepancies
∎ LOGISTICS:
∎ WAREHOUSE MANAGEMENT: The F&L Manager is responsible to manage and guide the warehouse team in adherence to cold chain and warehousing protocols. Supervising personnel to follow standard practices, and overseeing the maintenance of accurate and comprehensive records for all warehouse operations.
∎ FLEET, WAREHOUSE & PROPERTY MANAGEMENT
∎ ● Oversee the management of the organization's fleet and other assets, ensuring efficient utilization, maintenance, and compliance with GH-CPI policies. This includes vendor and driver engagement, developing vehicle rosters, and maintaining detailed records of vehicles (insurance, registration, maintenance).
∎ ● Financial Oversight: Provide strategic direction and oversight of financial processes, including budgeting, accounting, and reporting. Ensure alignment with organizational goals and compliance with financial regulations and standards.
∎ ● Equipment and Property Management: Ensure all equipment and properties, including communication devices and vehicles, are efficiently managed throughout their lifecycle - from acquisition to disposal, in line with organizational policies.
∎ ● Security and Risk Management: Continually assess and respond to security challenges impacting logistics, such as roadblocks, protests, and weather conditions. Manage warehouse security and address any incidents of loss or theft effectively.
∎ ● Operational Efficiency and Cost Management: Oversee the effective utilization of vehicles and other resources, implementing strategies to reduce operational costs and enhance efficiency.
∎ ● Team Leadership and Coordination: Supervise the Finance & Logistics ensuring cohesive teamwork and effective cross-department collaboration. Provide guidance and support in policy implementation and operational procedures.
∎ TEAM MANAGEMENT:
∎ ● Staffing and Training in the Finance & Logistics Department: Ensure the logistics department is suitably staffed by forecasting staffing needs, whether it involves increasing or decreasing staff numbers.
∎ ● Train staff on financial management policies and procedures, budget coding for new grants and projects/ Receive training and roll out training to unit team on any new softwares or processes the organization decides to implement.
∎ ● Effective leadership, coaching, mentoring, training and guidance to the finance and logistics team; Setting of annual performance objectives, mid year reviews, annual performance appraisals and reviews/ regular check-in with team members on performance as needed.
∎ ● Conduct finance and compliance training/mentoring for the finance & logistics team.

Responsibilities & Context:
∎ Job Title Finance & Logistics Manager
∎ Department Operations
∎ Location Cox’s Bazar, Bangladesh
∎ Travel Travel 20% to field
∎ Reports to CXB Project Director
∎ Reporting to this position Senior Finance Coordinator & Logistics Coordinator
∎ Community Partners International (CPI) is a U.S. based nonprofit donor organization that is working with local partner organization Green Hill (GH), to expand access to quality health services and generate the resources, local capacity, and coordination necessary for partners and the people to meet their own health and community needs.
∎ Job Summary:
∎ GH-CPI is looking for a dynamic Finance & Logistics Manager who will be responsible to provide senior level leadership and management across the Finance & Logistics departments. The F&L Manager will focus on setting and driving the operational vision/ strategies. F&L Manager will take the lead role in building strong frameworks for the team, coaching/ identifying skills and opportunities for development, developing strategic action plans in alignment with programs, processes and policies that realistically support the organization by:
∎ ● Providing overall leadership, management, supervision, and oversight of financial & logistics management to ensure financial compliance and most efficient use of resources.
∎ ● Establish, evaluate and/or enhance the administrative and operational goals, strategies and structures.
∎ ● Responsible for developing frameworks of timely financial and logistical reports, information, and communication.
∎ ● Coordinate and cooperate with the senior management team for periodic financial analysis, budgetary control and creating strategies in long term financial and logistical goals.
∎ ● Responsible for managing teams to ensure coordination, efficiency with policy compliance.
∎ Financial Operations:
∎ The Finance & Logistics Manager plays a pivotal role in formulating and executing financial management processes and controls across various areas including accounting, budgeting, reporting, taxation, auditing, and financial grants management. This individual provides strategic oversight and direction in financial planning and expenditure, aligning these with programmatic needs, internal control policies, and donor regulations. Core responsibilities include enhancing financial systems for team efficiency, ensuring precision in financial documents such as reports and reconciliations, and facilitating timely budgeting and payments. The role entails vigilant monitoring of financial activities to preemptively address any potential issues, management of financial procedures throughout grant periods, strict adherence to donor compliance, and upholding international accounting standards. Additionally, the manager is tasked with regularly assessing internal controls, leading audit processes, addressing audit queries, as well as creating and supervising financial reports. This also encompasses budget management, cash flow oversight, monthly reconciliations, payment voucher reviews, coordination of annual audits, oversight of sub-grantee financial reporting, coordination with headquarters for regulatory compliance, and establishing processes for VAT & tax compliance per national regulations.
∎ ● Policy Development and Compliance: Collaborate in developing and implementing policies for both finance and logistics operations. Ensure adherence to legal and safety standards, particularly in vehicle operations and asset management.
∎ Cross-Department Coordination:
∎ ● Integrated Payroll Management: Engage closely with the HR & Admin team to manage payroll processes, ensuring they align with local tax laws and regulations. This includes meticulous calculation, coding, and entry of monthly payroll allocations into the accounting system, with a focus on specific grants and projects.
∎ ● Tax Compliance: Guarantee timely and accurate monthly remittances to tax authorities, adhering to established procedures and ensuring full compliance.
∎ ● Policy Development and Implementation: Actively participate in formulating financial policies in collaboration with the Senior Management Team (SMT). This involves not only policy development but also effective implementation and dissemination among staff.
∎ ● Process Enhancement: Propose and recommend improvements to existing policies and procedures, aiming to optimize operational efficiency across departments.
∎ ● Strategic Input in Finance and Logistics: Contribute to the development of the finance and logistics strategy, providing valuable insights for the annual operational planning and budgeting processes of the country office. This role is pivotal in fostering cross-functional synergy and efficiency in operational units.

Employment Status: Full Time

Job Location: Cox's Bazar

Read Before Apply:

To apply for this position, please submit your CV and cover letter to hrbd@cpintl.org

Please indicate ” Finance & Logistics Manager” in the subject line.

Applications will be reviewed on a rolling basis, therefore the vacancy may be withdrawn before the closing deadline.

Due to limited resources, only short-listed candidates will be contacted.

GH-CPI has a zero-tolerance policy for unlawful harassment, sexual exploitation and abuse. GH-CPI is committed to protecting our staff/ partner staff and the communities we work with from abuse and harm including sexual exploitation, sexual abuse and sexual harassment.