Accounts cum Liaison Officer

Job Description

Title: Accounts cum Liaison Officer

Company Name: NGO Forum for Public Health

Vacancy: 01

Age: at most 45 years

Location: Dhaka

Minimum Salary: Tk. 50000 (Monthly)

Experience:
∎ At least 5 years
∎ The applicants should have experience in the following business area(s):NGO, Development Agency

Published: 12 Jan 2025

Education:
∎ M.Com / MBA (Accounting / Management / Finance) from any recognized University.

Requirements:

Additional Requirements:
∎ Age at most 45 years
∎ Minimum 5 year of proven experience in a similar role.
∎ Strong knowledge of accounting principles and practices.
∎ Experience to maintain necessary communication and liaison with NGO Affairs Bureau, Social Service Department, Income Tax & VAT offices and relevant government offices.
∎ Excellent analytical and problem-solving skills.
∎ Good communication and interpersonal skills.
∎ Ability to work independently and manage multiple tasks simultaneously.
∎ Attention to detail and accuracy.
∎ Proficiency in using accounting software, such as Tally, is an advantage.
∎ Familiarity with tax laws and regulations.
∎ Ability to work under pressure and meet tight deadlines.
∎ Good computer skills on Microsoft Office software and typing skills both in Bangla and English.

Responsibilities & Context:
∎ S/he will be responsible assist to the project colleagues to develop the Programmatic and Financial applications for FD-6, FD-2, FD-3, FD-7) and FC-1 (Foreign Contribution) forms of all new and revised projects and will submit to NGO Forum Management in a timely manner for reviewing and submission the Project/Organizational to the NGOAB.
∎ S/he will also be responsible for preparing and submitting responses against queries from NGO Bureau and LGI on FD-6, FD-07 and FD-4 (Audit) in collaboration with Project Coordinator/Project Focal and sector focal and Accounts & Finance Team.
∎ The position will be responsible for Tax and VAT related works of the organization and accounts related works.
∎ S/he will assist concern project management for preparing Annual Progress Report as per NGO Bureau’s prescribed format and ensure to submit it to NGO Forum Management.
∎ Duties and Responsibilities:
∎ Liaison with the NGO Affairs Bureau (NGOAB) regarding FD7, FD6, and other registration and project-related needs;
∎ Support to prepare NGOAB documents such as FD6/ FD7/ FD-2, FD-3, FC1, FD4 audit report;
∎ Regular follow up & visit to NGOAB to oversee the progress and coordinate with different projects to meet the NGOAB requirements;
∎ Respond to and process all questions/queries raised by the NGO Affairs Bureau or relevant Ministry in relation to project implementation;
∎ Keep abreast with information about rules and regulations as well as new communications to/from the NGOAB;
∎ Support to prepare budget for FDs and FCs;
∎ Prepare and submit financial & narrative reports for NGOAB projects;
∎ Facilitate information gathering and then compile the data for the Annual Project Activity Report, Annual Report, Project Brief, etc. for submission to the NGO Affairs Bureau; ensure submission meets NGOAB prescribed deadlines;
∎ Support the coordination of internal and external audits for NGOAB projects and partners;
∎ Support to ensure GoB VAT and Tax compliance for NGOAB reporting;
∎ Maintain liaison and regular contact with NGOAB and stakeholders regarding NGOAB related matters;
∎ Updates follow up table on status of different files and audit;
∎ Handle VAT & Income Tax related work of the organization.
∎ Prepare and file monthly VAT & TDS returns and ensure ongoing compliance with the Income Tax Act & VAT Act.
∎ Prepare salary certificate for the Individual employee for Income Tax purposes;
∎ Prepare and deposit a-challans on regular basis.
∎ Provide TDS & VDS certificates against deduction from parties.
∎ Conduct the organizational income tax assessment, liaising with the Deputy Commissioner of Taxes (DCT) or the intermediary authority.
∎ Manage all VAT & Income Tax related queries and filings in the right manner.
∎ Ensure proper compliance as per Bangladesh Income Tax Act and VAT Act.
∎ Ensure proper documentation of TDS, VDS, VAT & AIT & other related documents.
∎ Maintain liaison with all bank and financial institutions;
∎ Input data into Tally software.
∎ Prepare and check bills/vouchers, and record the daily vouchers.
∎ Handle day-to-day accounting functions such as accounts payable, accounts receivable, payroll, etc.
∎ Process invoices and payments accurately and in a timely manner.
∎ Assist in monthly and year-end closing processes. Reconcile bank statements on timely basis.
∎ Perform other related duties as required.
∎ Job Context:
∎ The Liaison Officer will represent the Organization in an administrative and liaison capacity towards Government authorities including NGO Affairs Bureau, Social Service Department, Tax & VAT office and other government focal points.
∎ The incumbent will ensure timely and effective processing of necessary permissions/authorization for NGO Forum and will develop and maintain good relationships with the relevant government departments.
∎ S/he will be responsible assist to the project colleagues to develop the Programmatic and Financial applications for FD-6, FD-2, FD-3, FD-7) and FC-1 (Foreign Contribution) forms of all new and revised projects and will submit to NGO Forum Management in a timely manner for reviewing and submission the Project/Organizational to the NGOAB.
∎ S/he will also be responsible for preparing and submitting responses against queries from NGO Bureau and LGI on FD-6, FD-07 and FD-4 (Audit) in collaboration with Project Coordinator/Project Focal and sector focal and Accounts & Finance Team.
∎ The position will be responsible for Tax and VAT related works of the organization and accounts related works.
∎ S/he will assist concern project management for preparing Annual Progress Report as per NGO Bureau’s prescribed format and ensure to submit it to NGO Forum Management.
∎ Duties and Responsibilities:
∎ Liaison with the NGO Affairs Bureau (NGOAB) regarding FD7, FD6, and other registration and project-related needs;
∎ Support to prepare NGOAB documents such as FD6/ FD7/ FD-2, FD-3, FC1, FD4 audit report;
∎ Regular follow up & visit to NGOAB to oversee the progress and coordinate with different projects to meet the NGOAB requirements;
∎ Respond to and process all questions/queries raised by the NGO Affairs Bureau or relevant Ministry in relation to project implementation;
∎ Keep abreast with information about rules and regulations as well as new communications to/from the NGOAB;
∎ Support to prepare budget for FDs and FCs;
∎ Prepare and submit financial & narrative reports for NGOAB projects;
∎ Facilitate information gathering and then compile the data for the Annual Project Activity Report, Annual Report, Project Brief, etc. for submission to the NGO Affairs Bureau; ensure submission meets NGOAB prescribed deadlines;
∎ Support the coordination of internal and external audits for NGOAB projects and partners;
∎ Support to ensure GoB VAT and Tax compliance for NGOAB reporting;
∎ Maintain liaison and regular contact with NGOAB and stakeholders regarding NGOAB related matters;
∎ Updates follow up table on status of different files and audit;
∎ Handle VAT & Income Tax related work of the organization.
∎ Prepare and file monthly VAT & TDS returns and ensure ongoing compliance with the Income Tax Act & VAT Act.
∎ Prepare salary certificate for the Individual employee for Income Tax purposes;
∎ Prepare and deposit a-challans on regular basis.
∎ Provide TDS & VDS certificates against deduction from parties.
∎ Conduct the organizational income tax assessment, liaising with the Deputy Commissioner of Taxes (DCT) or the intermediary authority.
∎ Manage all VAT & Income Tax related queries and filings in the right manner.
∎ Ensure proper compliance as per Bangladesh Income Tax Act and VAT Act.
∎ Ensure proper documentation of TDS, VDS, VAT & AIT & other related documents.
∎ Maintain liaison with all bank and financial institutions;
∎ Input data into Tally software.
∎ Prepare and check bills/vouchers, and record the daily vouchers.
∎ Handle day-to-day accounting functions such as accounts payable, accounts receivable, payroll, etc.
∎ Process invoices and payments accurately and in a timely manner.
∎ Assist in monthly and year-end closing processes. Reconcile bank statements on timely basis.
∎ Perform other related duties as required.

Compensation & Other Benefits:
∎ As per Human Resource Policies & Procedures of NGO Forum for Public Health.

Workplace:
∎ Work at office

Employment Status: Contractual

Job Location: Dhaka

Read Before Apply:

Interested persons are requested to apply with a complete CV with contact mobile / telephone number and a copy of recent passport size photograph. NGO Forum is an equal opportunity employer and also encourages applications from qualified female candidates.• Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.• Application must be submitted through online by clicking on Apply Online Button.

Note: Application sent by email will not be considered. Only short-listed candidates shall be contacted. References will be taken and background and Anti-terrorism checks will be carried out in conformity with NGO Forum's Safeguarding policy of Children and Adults and Anti-Money Laundering Policy & Prevention of Terrorist Financing.

ATTENTION:• NGO Forum aims to attract and select a diverse workforce ensuring equal opportunity to everyone irrespective of race, age, gender, class, ethnicity, disability, location and religion.• NGO Forum is committed to ensuring that wherever we work there is no tolerance for the abuse of power, privilege or trust.• NGO Forum reinforces a culture of zero tolerance towards any form of inappropriate behaviour, abuse, harassment, or exploitation of any kind.• All employees are expected to abide by the Protection from Sexual Exploitation and Abuse & Child Protection Policy of NGO Forum.• The safeguarding of our beneficiaries, staff, volunteers and anyone working on our behalf is our top priority, and we take our responsibilities seriously.