Finance Controller (Contractual); Humanitarian Crisis Management Programme
Job Description
Title: Finance Controller (Contractual); Humanitarian Crisis Management Programme
Company Name: BRAC
Vacancy: Not specific
Job Location: Cox's Bazar
Employment Status: Contractual
Educational Requirements:
∎ Masters in Accounting or qualified accountant with ACA/ ACCA/ CIMA/ CPA from any recognised university/ institute.
Experience Requirements:
∎ At least 10 year(s)
Job Responsibilities:
∎ Ensure that the HCMP finance functions are in line with the BRAC finance policy and manual and established organizational practices
∎ Ensure that donor rules and regulations are adhered to in finance management of specific projects
∎ Ensure that NGOAB rules and regulations are followed in finance management
∎ Establish and implement BRAC specific finance systems, and guidelines
∎ Closely look at the issue of cost effectiveness and provide recommendations and guidance to the management team
∎ Understand and share information related to local government, statutory requirements related to financial issues and ensures compliance with Tax & VAT regulations and any other legal requirements
∎ Ensure that established internal control systems for HCMP are in place. Regularly review on effective implementation of these systems Manage and protect of the Organization's assets (cash, inventory, fixed asset etc.) through the enforcement of internal control policies and procedures
∎ Ensure that the authorization matrix for the programme is updated and approvals are in line with the matrix.
∎ Ensure financial discipline are practiced
∎ Support HR team to ensure the allocation of salaries based on time sheets, and an overall assessment of the general controls that are in place, provide recommendations if necessary.
∎ Regularly review for adequacy and reasonableness, the documentation for delineating authority for approving transactions, procurements, disbursements
∎ Undertake internal control audits, report the same to senior management, initiate actions necessary to correct any internal control weaknesses.
∎ Supports and co-ordinates external, internal, donor or government audits
∎ Use monitoring tool to ensure effective finance function at field offices
∎ Documentation- ensure that all relevant finance documents are appropriately filed (soft and print copy), ensuring quality referencing for the filed documents, safety of the documents
∎ Establish and implement practices to ensure efficient and seamless support and coordination with the field offices
∎ Carry out regular field office visits in order to support, guide and monitor implementation of internal controls, identify support needs, and train finance staff
∎ Use the Field Office Monitoring Checklist as a tool to ensure effective finance function at field offices
∎ Actively monitor programme activities in line with donor proposals and share observations with the concerned team members
∎ Ensure that cash transfers to the field offices are taking place and any challenges are communicated and addressed
∎ Provide all related information during conducting the Annual Statutory Audit
∎ Provide all necessary information to the auditors (Donors and NGOAB) during conducting audit in field offices and provide justification to the auditor
∎ Ensure support to internal auditor during periodic internal audit as well as ensure implementation of internal auditor recommendation
∎ Prepare and submit financial reports - ensuring integrity of information and explanations
∎ Prepare and submit financial report to donors as and when necessary- ensuring reporting in the due format of the donors, accuracy of information and timely submission
∎ Keenly analyse finance information to generate information on overall finance management issues- i.e. spending trends, operation vs programme costs, funding gaps, funding pipeline analysis etc.
∎ Ensure timely preparation of various monthly finance reports for the HCMP programme. The reports include- Trial Balance, collate bank statements, monthly financial grants summary, monthly grants tracking sheet, monthly reconciliation file etc.
∎ Prepare monthly budget vs actual report for all donor grants and share the same with senior management team. Participate in review meetings and share any observations and recommendations
∎ Update the operating budget for the HCMP program on an ongoing basis specifically highlighting issues around over and under budgets, funding gaps for specific field sites and positions or costs, and share recommendations
∎ Work in compliance with BRAC policy to establish HCMP policies
∎ Liabilities - Severance/Accounts Payable/Taxes Payable-; ensure that items in accounts payable relate to open grants; discuss the office methodology for accrual and payment of taxes to ensure it is in compliance with local law
∎ Ensure that charging is done in the appropriate budget code Work with HR to ensure salary is paid against donor approved positions and amount
∎ Ensure the safety of team members from any harm, abuse, neglect, harassment and exploitation to achieve the programme's goals on safeguarding implementation. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment
∎ Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action
∎ Follow the safeguarding reporting procedure in case any reportable incident takes place, encourage others to do so
Additional Requirements:
∎ Minimum 10 years' relevant work experience in Finance, Accounting and Budgeting. Candidates having experience in multiple fund management in renowned INGO's will be preferred
∎ Technical expertise in managing and developing Humanitarian Programs Finance and Accounts systems
∎ Excellent quantitative skills, including proficiency in Excel
∎ Demonstrated attention to detail, ability to follow procedures, meet deadlines and work
∎ Previous field experience in INGOs/ UN desirable
∎ Ability to take initiative, work independently and cooperatively with team members is required
∎ Fluent written and oral communication in English is require
Salary: Negotiable
Compensation & Other Benefits:
∎ As per organisation policy
Application Deadline: November 30, 2019
Company Information:
∎ BRAC
Category: Accounting/Finance
Deadline Expired on 30th Nov 2019
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