Finance Assistant

Job Description

Title: Finance Assistant

Company Name: Human Relief Foundation

Vacancy: Not specific

Job Location: Dhaka

Employment Status: Contractual

Educational Requirements:
∎ A Master's level degree/bachelor's degree in commerce preferably in finance/accounting.
∎ Completed CACC will be given preference.

Experience Requirements:
∎ At least 2 year(s)

Job Context:
∎ Responsible to: Finance and Support Service Manager
∎ Project Duration: 1 Year

Job Responsibilities:
∎ Finance Activities:
∎
∎ Checking day to day all bill/vouchers including supporting documents.
∎ Prepare staff salary sheet and other payments and submit to Finance and Support Service Manager
∎ Maintain financial records including cash book, ledger book, bank book, journals, and petty cash.
∎ Custodian of the cheque books and Cash and ensure that all are under lock and key.
∎ Manage all payment after considering TAX and VAT as per Govt. rules and regulations.
∎ Maintain petty cash and report when required.
∎ Prepare monthly, quarterly, and yearly financial reports of the country office.
∎ Prepare and give posting of all vouchers in the system supported by all relevant documents with "Paid" seal.
∎ Record all the expenditure in the ledger that comply with the budget line item and report monthly.
∎ Check the approved budget for all kinds of procurement and review where necessary.
∎ Review and monitor all advances and adjusted on timely.
∎ Oversee the day-to-day banking procedures and make liaison with bank personnel for the smooth banking functions.
∎ Prepare bank reconciliation statement.
∎ Secure the proper filing and storage of all financial records of country office.
∎ Assist and provide information to internal and external auditor.
∎ Administrative and HR Management:
∎
∎ To maintain HRF administrative policies and procedures e.g., procurement, security, travel, HR, and expense reporting.
∎ Oversee the proper upkeep and maintenance of office premises.
∎ To monitor all service contracts are valid and maintained.
∎ Timely verification of stocks and assets, inventories at the office and update the registers.
∎ Ensure the fixed assets items are appropriately numbers and room wise updated and displayed.
∎ To provide all type of support during training/workshop/meeting and communicate, coordinate, and cooperate with all units and provide logistic support in time as their need.
∎ Maintain leave management of staff and update personnel files.
∎ Manage staff travel logistics and ensure all hired vehicles as per established procedures.
∎ Ensure the visibility and branding of each activity implemented by HRF.
∎ Arrange staff meeting and prepare minutes as per agreed time.
∎ Ensure all compliance processes with stakeholders.
∎ Monitor proper and authorized use of the office computers are used smoothly.
∎ Maintain incoming and outgoing mails of country office
∎ Monitor and supervise the HRF driver. Maintain vehicle schedule and compile vehicle related all reports including accident.
∎ Provide on job training, coaching, and mentoring to the support staff.
∎ Procurement and logistics:
∎
∎ To responsible all items are procured as per procurement policy and well documented.
∎ Prepare Purchase Requisition (PR) in line with approved budget for all kinds of procurement.
∎ Collect quotations, arrange tender, prepare comparative statements, and purchase order (PO) as per procurement policy.
∎ Maintaining purchase register.
∎ Prepare monthly/quarterly procurement requirements as per approved budget.
∎ Deal with utilities e.g., electricity, water, gas and supervise the functions.
∎ Protect HRF properties, different negotiations due to miscellaneous problems, visitors, and theft cases.
∎ Provide all kinds of support to the visitors from field office, HQ, donor, and other stakeholders.
∎ Any Other
∎
∎ Any other task assigned by the Management.

Additional Requirements:
∎ Minimum 2 years' practical experience in relevant field
∎ Communication skill in English and Bangla.
∎ Computer skill (word processing, spreadsheet, and database). Skill on Software Program will be as an additional computer competency.
∎ Should have the ability to conduct cost analysis, and team building ability.
∎ Should have knowledge on financial operation and management.
∎ Should have knowledge on general administration, store management, systematic filing and record keeping
∎ Ability to plan and optimum use of available resources.
∎ Ability to set priorities plan and organize the schedule work
∎ Experience in working with partners and various stakeholders.
∎ Knowledge on sensitivity issues such as challenges and obstacles on working with women, girls, children and in a conflict situation.

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 22 May 2021

Company Information:
∎ 17 May 2021
∎ Human Relief Foundation

Category: NGO/Development

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