Finance and Logistic Officer
Job Description
Title: Finance and Logistic Officer
Company Name: Shushilan
Vacancy: 01
Job Location: Satkhira (Shyamnagar)
Employment Status: Full-time
Educational Requirements:
∎ Masters in Commerce from a reputed university
Experience Requirements:
∎ At least 5 year(s)
Job Responsibilities:
∎ Financial Operation and control:
∎ Prepare all vouchers (Dr. Cr. Jr.) as per bills/invoices of expenses.
∎ Prepare cheque & handover to vendor & respective employee on prior consent of authority with necessary compliance.
∎ Perform all sorts of banking job (Money deposition & Withdraw)
∎ day to day petty cash handling
∎ Collect acknowledgement receipts from different party/staff and duly attach with the respective voucher.
∎ Ensure revenue stamp affix for acknowledgement receipt/bill voucher and Tax, VAT deducted as per GOB rules.
∎ Prepare and checking employees monthly salary voucher and transfer to the bank with management approval.
∎ Process monthly utility, fuel and any other payment for project.
∎ Preparation of bill summery for different bills / vouchers.
∎ Ensure the necessary supporting documents (Bills/Invoices/memo etc.) are duly attached with voucher
∎ Financial Documentation and record keeping
∎ Maintain all accounts related books and documents (Cash book, Ledger, Cheque register, procurement register etc.) in organize and proper sequential manner.
∎ Update all financial related information, correspondence in a regular basis.
∎ Ensure proper documentation on finance & Administrative issue.
∎ Record keeping of vehicle/ Motorcycle movement, expenses and maintenance
∎ Preserve all financial & administrative documents in systemically.
∎ Maintain and preserve the employee's personal shado file.
∎ Ensure proper maintenance of employees leave statement
∎ Filing procurement related documents.
∎ Typing and filling of financial documents in the respective files of Finance and Administration
∎ Logistics support:
∎ Prepare / Compile the materials list as per field requirement
∎ Ensure the purchase of logistics items as per procurement plan and budget with management approval.
∎ Provide in the logistics support to the field staff/ training as and when required.
∎ Ensure Motorcycle / vehicle movement register and log sheet is maintained properly.
∎ Cooperate with the field staff and assist them to resolve administrative/ financial problem within shortest possible time.
∎ Procurement and Inventory control:
∎ Review the purchase requisition (PR) with necessary budget provision and approval.
∎ Prepare/ Assist to prepare Bid summery and purchase Order (PO) for procurement.
∎ Received the Procured goods and services by (GRN/MRN) as per PO
∎ Ensure that the procured goods is okay as per PO
∎ Physical check the FF&E/IIR items and affix the ID number on FF&E.
∎ Ensure deliver challan are used for receiving & issuing goods.
∎ Ensure store items are issued properly
∎ Budget and Budgetary control:
∎ Prepare/ Assist to prepare budget for REE_CALL 2021 project.
∎ Review and monitoring the budget with actual expenditure as regular basis.
∎ Take / Assist to take action against budget & budgetary controlling.
∎ Prepare Budget Expenses Summery (BES) for compare the Expenditure trends with approve budget.
∎ Report Preparation:
∎ Prepare Monthly, Quarterly, Annual Financial report.
∎ Prepare Budget Expenditure Report.
∎ Prepare all advance lists for monthly reporting to management
∎ Prepare FF&E/IIR report /reconcile the FF&E items as per requirement
∎ Prepare agreement for any contract with vendors / parties.
Additional Requirements:
∎ Knowledge on IT base accounting software.
∎ Computer knowledge on MS Office, MS Excel and Power Point.
∎ Able to maintain systematical filing and record keeping
∎ Skills in procurement and store management.
∎ Able to deal with routine reports.
∎ Able to maintain petty cash/ banking.
∎ Skills in providing logistic support (Ticketing, meeting, workshop, mailing)
∎ Knowledge and skills in performance management
∎ Able to set priorities plan and organize the schedule work.
∎ Able to drive motorcycle and will have valid driving license.
Salary: Tk. 25661 (Monthly)
Application Deadline: July 25, 2019
Company Information:
∎ Shushilan
∎ Address : 155 Jalil shorani, Commercal cum Residential Area, Rayermohol, Khulna-9000
∎ Business : Shushilan - a non-profit organization has been working in the field of Livelihoods, Environmental Resource Management, Health & Nutrition, Human Rights & Good Governance, Disaster Management and People organization development in Bangladesh since 1991.
Category: NGO/Development
Read Before Apply: Shushilan - a national NGO is inviting application from qualified, experienced and potential candidates for the above mentioned position under Resilience through Economic Empowerment, Climate Adaptation, Leadership and Learning- REE-CALL 2021 project supported by Oxfam. Requirements are flexible for highly skilled candidates and women are especially encouraged to apply. Only short listed candidates will be called for interview. All Rights Reserved by the Authority. Please mark position name on top of the envelope.
